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Author: michelle

  • NYC Guide to Corporate Event Venue Shuttle Bus Rentals

    NYC Guide to Corporate Event Venue Shuttle Bus Rentals

    While The Big Apple is a city loaded with nostalgia and dreams, transportation can quickly turn into an urban nightmare on the busy streets of this iconic metropolis. From John F. Kennedy International to LaGuardia Airport, or from Coney Island to Yonkers, things can get pretty hectic. But a reliable charter bus rental from Bus.com will help solve many of the logistics of organizing a corporate event in New York City.

    Now imagine hosting a conference or corporate retreat in New York and being responsible for navigating your guests through all that traffic and utter chaos. From the location of construction sites to a closed-off movie shoot in iconic Manhattan – any number of unforeseen circumstances can cause delays to your itinerary.

    So make it easy on yourself and let Bus.com plan your corporate transportation for you. Whether it’s for a trade-show or an employee shuttle service, we’ll make sure your corporate charter bus rentals run smoothly – and in style!

    The Added Value of a Charter Bus Rental: Corporate Events in New York City

    At Bus.com, we know New York City. We work with a professional network of fully-vetted charter bus drivers every day to make sure your corporate event goes off without any unpleasant scheduling surprises related to the lack of a reliable corporate shuttle bus service. While those distinctive yellow taxis define New York City’s visual landscape in many ways, they are also an easy way to lose predictability and control on the arrival of the whole group.

    Our experienced chauffeurs know where potential detours may lurk in The City That Never Sleeps – and they know how to get around them so your trade show, retreat, or conference can be enjoyed without any transportation setbacks. Thanks to their reputation for reliability, hiring a New York charter bus has also been proven to increase event participation rates. With the added bonus of customizable onboard technology and amenities, you can rest easy knowing your guests will be driven to their destinations on time.

    New York City Corporate Charter Bus Rentals

    When it comes to your New York shuttle services and corporate charter bus rentals, our on-demand transport solutions are always tailored with commute options fitted to the specific needs of your travelers. Whether you are booking corporate shuttle services for a smaller group of six to fifteen passengers, or whether it’s for a huge trade show with hundreds of attendees, our New York charter bus rentals encompass a variety of transportation options and transit solutions for your budget, itinerary and event requirements. Whether you need multiple luxury coach buses running on a tight itinerary or a sprinter van to hop around New York, contact a booking expert today to get started!

    New York City Coach Bus Rentals

    Our coach bus rentals represent the epitome of luxurious transportation, particularly for longer journeys, or as a corporate shuttle service with several stops throughout New York City. A coach bus can accommodate up to 55 passengers who desire to travel in style. Equipped with contemporary amenities such as air conditioning, a properly sanitized restroom, and plenty of space for luggage, the coach bus rental option is the perfect VIP choice.

    Whether it’s for a trade show, conference, corporate retreat, or employee shuttle, using a coach bus rental as your New York charter bus rental ensures that your guests will experience Empire City and the Greater New York Area in ultimate comfort!

    New York City Mini Coach Bus Rentals

    Many travelers to New York City prefer using mini coach bus rentals for their New York charter buses due to their practicality and affordability. These rentals offer similar amenities to full-sized luxury coach buses, but are designed for a smaller group of 32-40 passengers per vehicle. While some customers may not require the extra space of a full coach bus, they may still desire the same luxury and amenities like A-C, power outlets, audio-visual equipment, Wi-Fi, and storage space. And that’s where the unique charm of the mini coach bus rental truly shines! To learn more about pricing for mini coach bus rentals and the VIP treatment, please contact us today or use our online booking tool.

    New York City Minibus Rentals

    If you’re looking for a way to transport a smaller group around New York City, minibus rentals are the ideal transport solution with up to 21 people per vehicle. Not only are they affordable compared to other charter bus rental options, but they also offer added flexibility that can be useful for employee shuttle buses or conferences and corporate retreats.

    Additionally, minibus rentals can be relied upon by professional wedding planners and party organizers to provide a comfortable and compact experience without compromising on quality, especially for relatively shorter distances. With luxury seating, audio-visual gear, air conditioning, and power outlets, the journey will fly by! If you’re interested in learning more about our New York corporate shuttle service minibus options, please contact our award-winning booking specialists.

    New York City School Bus Rentals

    Renting a school bus for your corporate charter transportation needs makes sense when streamlining your transportation budget is the key issue for your New York charter bus rental. When it comes to affordable transportation for large groups of people, it’s hard to beat the vintage dependability of a school bus rental.

    Choosing the right bus is an important step for your field trip.

    Our state-of-the-art charter school buses provide safe and reliable transportation for groups of up to 47 employees or guests per vehicle. From a series of stops in the city to a direct ride into the Greater New York Area, if you’re looking for the most budget-friendly option to transport a large group of people, renting a school bus, or several, as your corporate shuttle service is the way to go.

    New York City Sprinter Van Rentals

    Especially for shorter distances, sprinter vans are an excellent choice for smaller groups of up to 15 people per vehicle. For up to 30 passengers for example, two sprinter vans may indeed be all you require for your corporate event. Sprinter vans offer sufficient storage for luggage, power outlets, and some even have Wi-Fi. These fuel-efficient passenger vans offer a secure and comfortable mode of transportation, deftly cutting their way through the whirring traffic and noise of New York City.

    Choosing a New York City Venue for your Corporate Event

    Now that you have a clear idea of what your New York charter bus rental options are for your corporate event, here’s a quick look at some of the most popular spots where big business ideas are born in The City of Dreams. From the awe-inspiring One World Observatory in Manhattan to the historic Tavern on the Green and the elegantly understated Albra Room at the Foundry, here are seven iconic New York City venues.

    One World Observatory, Manhattan

    Get ready to amaze your guests with an epic view of Manhattan from an elevated 360 degree angle! One World Observatory is located on the 102nd floor of One World Trade Center and features floor-to-ceiling windows that offer corporate guests stunning views of countless Fortune 500 company buildings. The venue is sleek, modern, and can accommodate up to 300 people. Whether you’re planning a small conference, VIP networking event, or product launch, your guests can easily arrive in style via a luxury charter coach bus rental from Bus.com.

    Hudson Mercantile, Manhattan

    NYC charter bus rentals to the Hudson Mercantile.

    Credit: Caption

    On another end of the design spectrum is The Hudson Mercantile, a minimalistic loft-style venue in Manhattan’s Hudson Yard District. It offers three distinct open spaces, including a rooftop terrace with a view of the iconic red New Yorker sign. Hudson Mercantile can adapt to almost any event, from fashion shows to holiday parties and corporate presentations. The Hudson Mercantile seats a capacity of 300 people, which is equivalent to six coach buses or three on rotation for your New York charter bus rental, depending on your timeline.

    The Albra Room at The Foundry, Long Island City

    The Albra Room at the Foundry blends classic Tuscan architecture with a modern New York twist – an exquisite vaulted glass ceiling that floods the room with natural light. It’s sure to be memorable for daytime business luncheons and special meetings, while an intimate party could easily unfold during the night. The Albra Room accommodates up to 70 people and corporate shuttle services can be provided swiftly by two New York coach bus rentals.

    Gramercy Terrace at Gramercy Hotel, Manhattan

    Situated on the 18th floor of Gramercy Hotel, Gramercy Terrace is an almost secret spot with a breathtaking panoramic view of the Manhattan skyline. With a retractable roof, the rooftop terrace is accessible throughout the year, allowing guests to relish both sunny July afternoons and romantic December nights. Gramercy Terrace caters to intimate gatherings of up to 20 seated guests. You can effortlessly transport your group between the hotel or airport by renting a luxurious mini coach bus in New York City.

    The Liberty Warehouse, Brooklyn

    The Liberty Warehouse is situated alongside the New York Harbor and boasts a stunning frontal view of the Statue of Liberty. It’s located in the Red Hook neighborhood of Brooklyn, renowned for its shipping yards, distilleries, and celebrity sightings. The Liberty Warehouse has also earned its reputation for delectable cuisine and is in high demand as a wedding venue. With three large rooms of varying sizes, your group can easily access their event via our charter coach bus or mini coach bus rentals. And Lady Liberty will be there to greet them face-to-face, torch in hand.

    Tavern on the Green, Manhattan

    NYC charter bus rentals to Tavern on the Green.

    Credit: NY Eater

    Back in the 1880s, they built the Tavern on the Green building as a spot to pen sheep in Central Park. These days, it’s a spot that will astound even the most worldly of all your out-of-town colleagues. Tavern on the Green is a true New York City institution. They can even change up the decor to fit different moods and motifs. You’ll have plenty of rooms to choose from to entertain anywhere from 50 to 750 people. Talk to our booking representatives to customize your travel options for your New York charter bus rental.

    The Beekman, Manhattan

    NYC charter bus rentals to the Beekman.

    Credit: Robb Report

    Launch a product or celebrate a special achievement or company milestone at The Beekman. This building was originally a law office and dates back to the 1800s. Today, it has been transformed into a luxurious hotel that blends historic features with modern perks. Your visitors are sure to revel in The Beekman’s chic old-world ambience, right in the heart of Manhattan. Make sure you offer them full VIP access with a corporate shuttle service with customized options to enjoy this one-of-a-kind New York City experience.

    Booking your New York Corporate Shuttle Bus Rental

    When it comes to hosting a corporate event in New York, reliable transportation is always a primary concern. Just tell us how many people you are expecting, when and where they need to be, your budget and preferences – and we’ll take it from there. Our team of booking specialists knows how to navigate New York while avoiding traffic jams and other obstacles that can derail your itinerary. Instead of splitting your group into multiple rideshares or taxis, keep everyone together and on schedule with a New York charter bus rental.

    As with any corporate event, it’s always best to start planning ahead. Once you have the dates and locations of your events, just contact us or use our online booking tool to get the corporate charter bus rental options that are right for you and your passengers.

    And if you really want your event, conference, trade show, or corporate retreat to stand out, we can even provide custom wraps to set a momentous tone. These colorful decals also serve as unique backgrounds for photo ops and social media campaigns. It’s like a billboard on wheels for your company!

  • How Employee Shuttles Can Boost Your ESG Ratings

    How Employee Shuttles Can Boost Your ESG Ratings

    ESG practices have never been more crucial for business growth anytime before. PWC estimates that ESG-focused institutional investments will soar to $33.9 Trillion by 2026. However, adopting ESG practices can involve massive changes in business processes, culture, and supply chains. For example, initiatives such as switching to more sustainable materials can involve steep R&D costs and capital infusion. An often overlooked aspect of ESG is employee transportation. A well-planned shuttle service for employees can be the easiest way to reduce per employee emissions, and improve corporate governance. At the same time, they can be an asset in boosting employee retention.

    Here are a few reasons businesses should consider including employee shuttles in their ESG practices.

    Reducing Carbon Emissions Per Employee

    Transportation is one of the leading contributors to all carbon emissions, accounting for roughly 25% of all carbon emissions, and commuting is a significant part of these emissions. From a business point of view, a 2021 study found out that as much as 98% of an employee’s carbon footprint can be traced back to their commute. This might come as no surprise as across many North American cities countless hours, and fuel is wasted everyday on single-passenger vehicles.

    An employee shuttle service can drastically reduce carbon emissions by consolidating employee commutes. By offering employees a convenient and eco-friendly way to travel to work, businesses can reduce their carbon footprint and help address climate change. For example, starting a shuttle for 30 employees can save up to 144,000 pounds of GHG emissions annually. A rough equivalent of planting 1,080 seedlings for a decade! Imagine the impact such a shuttle service can have on ESG scores for any business that cannot function properly in a remote setting.

    Focusing on Employee Well-being to Boost Retention and Improve Governance

    An employee shuttle need not be just a tool to reduce carbon emissions. Transit planning experts such as Bus.com can help businesses unlock a second benefit of talent retention while improving corporate governance standards. An employee shuttle service can be a significant economic incentive saving up to $5000 per employee per year. Offering it as a fully subsidized service will improve the corporate governance standards for your business. More importantly, it’s likely to build a more engaged workforce, which generally translates into greater productivity.

    Of course, a shuttle service can also directly impact productivity by improving the predictability of shift starts. For example, the Bus.com technology solution allows you to track the location and ETAs for each shuttle via our real-time dashboard. 

    Improving Freedom of Movement to Expand Labor Pools

    It’s no secret that America Inc. has a chronic labor shortage problem. Even if every unemployed person in the US got a job, there will still be 4.1 million unfilled jobs based on the US Chamber of Commerce data. At the same time, 45% of Americans have no access to public transportation, limiting their ability to join the workforce. A partially or fully subsidized shuttle service can help businesses expand their worker pools by reaching out to more remote suburbs. Since such a shuttle service is likely to improve the freedom of movement for remote regions it can be an important factor for the social and community aspects of ESG scores. 

    In conclusion, businesses that adopt an ESG-oriented outlook on a shuttle service can unleash a triple bottom line – help the businesses be sustainable, retain their employees, improve freedom of movement, and reduce emissions.  It is a simple yet effective way for businesses to make a positive impact on their community and the environment while also contributing to a more sustainable future. By investing in employee transportation, businesses can demonstrate their commitment to sustainability and position themselves as leaders in their industry. 

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    Get a Demo of Bus.com Solution 

    Ensuring you adopt the best sustainable business practices while also addressing challenges such as the labor shortage can be an uphill battle. Bus.com’s solution can help solve multiple challenges for employers trying to reduce their carbon emissions, attract and retain talent, and improve their productivity . Our product team can help you learn more about starting your shuttle programs, and if our solution can help. Contact us to get started today!

    Request a Demo

     

     

  • Los Angeles Guide to Airport Bus Rentals

    Los Angeles Guide to Airport Bus Rentals

    Whether you’re a fan of sunny skies or spotting stars as they shoot around town, Los Angeles is  an unequivocal utopia where celebrity, grit and boho chic cohabitate. And whether you’re coming to LA to attend a corporate conference or just to take in some of the glitz and glamor, getting your group shuttled safely around Los Angeles with Bus.com is paramount for enjoying the full vibe of this city.

    Imagine arriving in a new city – a metropolis, exhausted and jet lagged after a grueling flight, and then having to navigate the chaos of public transportation or pay exorbitant fees for a taxi or ride-sharing service. It can be frustrating, to say the least. Hotels, venues, and businesses that go the extra distance by offering airport shuttle services to their clients, sports teams, student groups, employees, and personal guests can create a world of difference in the lives of those visiting LA and landing at LAX.

    Arriving in Los Angeles: LAX and Airport Shuttle Services

    After all that time spent getting to the airport, checking bags, going through security, and then again picking up your bags in LAX – that is if nothing happens to go wrong in the meantime – the last thing you need to worry about is arranging group transportation after landing in Los Angeles. Not only does an airport shuttle service provide convenience and comfort, but it also demonstrates your commitment to the group’s satisfaction with their journey through LA.

    Whether it’s a quick ride to the hotel or a longer trip to a trade show or event outside the city, travelers will appreciate the effort put into making their arrival and departure smooth and stress-free. So ease everyone’s travel worries and say goodbye to transportation woes. A shuttle service from LAX provides you, your customers, and your visitors with a reliable ride to and from the airport. Your passengers are our passengers! Experienced drivers are thoroughly screened, and will be eagerly awaiting new arrivals at the terminal. Travel in comfort and arrive at your destination via private airport shuttle services feeling refreshed with a full-range of customizable onboard amenities and tech features via our LAX charter bus rentals.

    Finding the Right Charter Bus Rental and Airport Shuttle Service

    When it comes to your Los Angeles airport shuttle service, you need on-demand transport solutions tailored for your group. How many people are you expecting and what are their unique transportation needs? We offer travel or commute options designed for groups of up to 15 passengers where you can take the wheel yourself, all the way to 55 people per charter bus.

    Whether you prefer a decked-out coach bus or a compact and cost-efficient minibus, we’ll find the perfect transportation solution for your group with our versatile fleet of Los Angeles charter bus rentals and airport shuttle services. Ride on time with Bus.com!

    Coach Bus Rentals in Los Angeles

    A coach bus rental may indeed represent the ultimate in luxury wheels. Our coach bus rentals are ideal for longer commutes throughout Los Angeles, especially ones that involve multiple stops. Each coach bus handles up to 55 passengers who want to travel – everywhere – in style. With a range of modern amenities, including a pristine onboard restroom, air conditioning, and ample room for all that luggage, the charter coach bus rental option will make everyone involved nothing less than a VIP!

    Whether it’s for business or pleasure, renting a coach bus as your Los Angeles airport shuttle service is a surefire way to experience the City of Angels and the Greater Los Angeles Area in supreme comfort!

    Mini Coach Bus Rentals in Los Angeles

    Visitors to Los Angeles frequently opt for mini coach bus rentals for their airport shuttle services due to their practicality and cost-effectiveness. In fact, mini coach bus rentals in Los Angeles can be equipped with similar amenities to full-sized luxury coach buses, but are slightly paired down in size for 32-40 passengers per bus. Sometimes you just don’t need all the extra space of a full coach bus, but you may still want all the sublime luxury. And that’s where the particular flair of the mini coach bus rental comes to life! Contact us today or use our online booking tool to find out more about prices for mini coach bus airport shuttles and receive the full VIP treatment.

    Minibus Rentals in Los Angeles

    Whether it’s as an employee shuttle bus for a conference or retreat, minibus rentals in Los Angeles are also a highly effective solution as an airport shuttle services for groups of up to 21 passengers per vehicle.

    In LA, minibus rentals are also more affordable than other charter bus options while providing flexibility. Professional wedding organizers and party planners can rely on quality minibus rental experience that never compromises on comfort. Get in touch with us at Bus.com and find out more about our minibus airport shuttle options.

    School Bus Rentals in Los Angeles

    Ever thought about renting a school bus as your LAX shuttle bus service? When it comes to the most affordable transportation option for the largest number of people, it’s pretty hard to beat the dependability and the instant retro vibe of a school bus rental.

    Also note that far from the old-fashioned yellow “lemons” often portrayed in Hollywood films, our state-of-the-art charter school buses provide safe airport shuttle services for groups of up to 47 friends, students, or employees per vehicle making their way around the Greater Los Angeles Area. If you need to get a lot of people reliably to and from LAX, there’s no doubt a school bus is your most budget-friendly option per head as an airport shuttle service.

    Sprinter Van Rentals in Los Angeles

    Want to drive your own Los Angeles airport shuttle bus service? For smaller groups of up to 15 people per vehicle and in situations when a professional chauffeur isn’t required, a sprinter van rental makes an ideal option for private LAX shuttle services. These fuel-efficient passenger vans offer a safe and comfortable mode of transportation through the hustle and bustle of Los Angeles life. Sprinter van rentals are also perfect for smaller birthday parties, reunions, or meetings. And yet, sprinter vans are still reasonably priced.

    When Airport Shuttle Services in Los Angeles Matter the Most

    Trade shows, basketball, live music, football, museums, baseball, film premieres – or maybe a private party at the mansion of a movie star? What doesn’t LA have? Whether your Los Angeles charter bus rental is taking you to a singer’s yacht deck or a quiet hotel room for a much needed post-airport nap, here are some of the typical reasons people book LAX shuttle services with Bus.com.

    Trade Shows

    Let’s face it. When you’re involved in a trade show, timing is of the essence. And Los Angeles hosts an abundance of conferences and industry trade shows throughout the year. Don’t leave your guests waiting at LAX stunned by all the traffic and bustle! VIPs and special speakers should be whisked away to their next destination without ado. Bus.com will ensure your airport shuttle bus service doesn’t create additional lag on what already promises to be a hectic day.

    Special Events

    Whether it’s music, movies, or sports, Los Angeles represents one of the planet’s premier cultural hubs – all year round! Now, you can even pull up to the big event in a taxi or a rideshare. Or you could do it in a bodacious charter bus rental, your entourage in tow. Whether it’s for business or pleasure, when you’re out having a good time in LA, it’s essential that your excursion goes smoothly. Don’t worry, we’ll take care of all the details for your airport shuttle bus.

    Client or Employee Shuttle

    Businesses, corporations, and industries all have thousands of workers and clients coming through LAX every day. And it may be the first time these VIPs, industry leaders, or employees are even stepping foot on Los Angeles soil. And that can be overwhelming – even on a quiet day. Get your professional contacts where they need to go, professionally and on time, with our LAX shuttle services and Los Angeles charter bus rentals.

    University Events

    University students visiting LAX for academic conferences, sports tournaments, or even spring break require airport shuttle services in great numbers. Whether you’re looking for something on a budget like a charter school bus for shorter trips or a charter coach bus with all the added perks, student groups can enjoy a safe ride through Los Angeles with our vetted drivers and reliable charter bus rentals. From orientation events to a special field trip, just tell us how many passengers are coming!

    Sightseeing and Tours

    The iconic Hollywood sign, theme parks, sports stadiums, concert venues, vineyards and spas – the Greater Los Angeles Area leaves little to be desired. Our charter bus rentals ensure that everyone on the tour group gets prompt airport shuttle services and continued transportation solutions for any and all legs of the journey. No matter the number of passengers, no matter your schedule, whether it’s a spiritual event or a bunch of pals, when you’re in LA, we’ll get you from A to B to C… and even Z!

    Rent Your Los Angeles Airport Shuttle Now!

    Our team of booking specialists at Bus.com knows how to get your group around the sprawling city of LA. Our Los Angeles airport shuttle services also provide customizable onboard technology and other amenities. And with our 24/7 support, you’ll never be left stranded anywhere in LA or LAX. Plus, our on-demand transportation solutions provide you with the optimal bus type for your group’s unique transportation needs. So go ahead, and blaze your own trail in the City of Angels with a chartered LAX shuttle bus rental from Bus.com!

  • Simplify on-demand transit and smart shuttle programs with Bus.com

    Simplify on-demand transit and smart shuttle programs with Bus.com

    As we enter the mid 2020s, many fixed route operations are facing upheaval in adjusting to the post-pandemic rider behavior. As per S&P Global Ratings, agencies can only expect between 80% and 85% of 2019 ridership levels by 2026. Some of the missing riders may never come back with remote and hybrid workplaces gaining momentum. On the other hand, ESG priorities and the need to reduce single-passenger vehicles on the street are also snowballing into the biggest challenges for smart transit.

    On-demand technology is a promising solution for employers trying to bring people back to onsite, agencies facing budget concerns, and large events trying to minimize their carbon footprint. Launching your on-demand transit solution can be challenging with a steep learning curve, and requires technical expertise to navigate the complex transit technology landscape. As a fully managed solution, Bus.com simplifies the rollout by bringing together our flexible fleet, transit technology partnerships, and operational expertise.

    Below is an overview of how Bus.com’s on-demand solution can help improve the freedom of mobility without compromising on costs or environmental impact.

    Fully Managed On-demand Transit Solution by Bus.com

    Bus.com’s comprehensive solution offers everything you need to launch an on-demand shuttle service.

    1. Agile Fleet to Right-Size the Vehicles

    An on-demand solution is incomplete without an agile fleet that can respond to the ebbs and flows of peak traffic. Bus.com solved this challenge by integrating our on-demand solution with our large and flexible fleet. This ensures that vehicles are automatically right-sized to improve the cost-effectiveness and help optimize budgets for our clients.  

    2. Business Intelligence and Route Analytics 

    The second pre-requisite for an on-demand solution is the ability to predict the need based on the location, hour of the day, and type of riders in the community. Bus.com achieves this by deploying an analytical dashboard that benchmarks ongoing performance. Customers using our on-demand dashboard can analyze and make incremental improvements to their transit programs.

    3. Enterprise-grade Rider and Driver Apps to Improve Accessibility 

    As ride-hailing services become ubiquitous, a large number of riders now expect sophisticated interfaces and user-friendly applications for transit. Bus.com’s solution includes applications for real-time tracking and communication between riders, transit route managers, and drivers.

    List of App Features 

    • Real-time mapping of the trips for customers, passengers, and dispatchers
    • Automated routing optimization and driver assignment
    • Push notifications to clients and drivers
    • Fixed routes and dynamic routes management
    • Booking services for call center agents or riders
    • Best-in-class reporting
    • Driver app allowing two-way messaging
    • Secure platform respecting privacy regulations (personally identifiable information)
    • Open Fleet Dispatch – includes integration with Lyft, Uber

    4. Expert Advisory & Customer Service  

    The Bus.com team is closely involved in all aspects of route planning, training, and education required for drivers and riders alike before the rollout. Post rollout, our 24/7 customer service team helps answer questions to make sure service interruptions are minimized and riders have the best experience. 

    Launching On-Demand Transit Programs with Bus.com

    Bus.com offers full flexibility and a technology-agnostic approach to modify the solution based on the on-ground needs of businesses, event organizers, and transit agencies. Our expertise and partnerships ensure that on-demand programs take off with a shorter time to market, and are operated cost-efficiently. Here are a few ways the on-demand solution can make transit smarter.

    Smart Transit with Employee Shuttle Programs  

    Employers can deploy the Bus.com solution to launch a smarter, more efficient employee shuttle service. The employer dashboard simplifies fixed route dispatch and live location tracking, while the employees can easily use the app provided by the employer or SMS to book a seat on the shuttle. Bus.com experts help estimate the minimum number of employees and vehicles required for the long-term feasibility of the program.

    Enhanced Fixed Route Transit  

    Bus.com works closely with transit agencies to extend their reach and enhance the experience for riders. For example, our team can help boost the ridership for on-demand programs by integrating sophisticated payment collection systems. Transit route planners can also benefit from the insights offered by Bus.com’s fixed route dispatch and live location dashboard.

    Cost-efficient Smart Transit for Festivals and Events 

    Festivals and events trying to decongest their venues and improve the experience for guests can explore a new revenue stream by launching an on-demand shuttle program. Bus.com’s solution can seamlessly integrate online ticketing and fare collection systems so that guests can pay with ease. Additionally, as a fully managed solution, the Bus.com team can improve the reliability of service to ensure the optimum experience for event attendees. 

    Roadmap for Deploying the Bus.com Smart Transit Solution

    Launching a shuttle service can be a long and tedious process, especially for businesses with no prior experience in managing and optimizing transit routes. Bus.com’s solution can shorten the time to market to a few weeks for frequently used shuttle types such as first-mile/last-mile, employee shuttle, student shuttle, on-demand transit, and long-distance commuting. Here are three common steps in deploying the Bus.com solution. 

    Step 1: Initial Consultation 

    Our product and solutions team sets up a time with you to understand your requirements and catalog objectives for the solution.

    Step 2: Solution Architecture and Proposal 

    We work with you to create a custom solution that leverages our existing technology partnerships and fleet network. In this stage, we also conduct a needs assessment to come up with the optimal number of vehicles, drivers, and technologies needed for your unique route. 

    Step 3: Rollout & Beyond 

    Once you have signed up, the Bus.com team coordinates the actual deployment and offers full support throughout the runtime of the service. 

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    Get a Demo of Bus.com Solution 

    Adjusting to the dynamic ridership patterns and changing the nature of work can be an uphill battle. Bus.com’s solution can help solve multiple challenges for employers, transit agencies, and event organizers. Our product team can help you learn more about starting your shuttle programs, and if our solution can help. Contact us to get started today!

    Request a Demo

     

     

  • 4 Ways Shuttle Bus Service Can Improve the Trade Show Experience

    4 Ways Shuttle Bus Service Can Improve the Trade Show Experience

    As we start off 2023, trade shows in North America are almost back to their pre-pandemic capacities, and there’s a good reason why. Trade Shows are great to showcase your products, network with potential customers, and learn about new industry developments. However, one aspect that can often be overlooked by trade show organizers is the transportation needs of attendees. While most trade show organizers have affiliations with hotel or airport shuttle services, an exclusive shuttle for event attendees can offer a superior and reliable experience. 

    Here are some reasons why trade show organizers should consider organizing an exclusive shuttle service for attendees:

    Convenience of a shuttle bus service for trade show attendees

    Providing shuttle services for attendees can make reaching the venue easier for attendees. This can be particularly beneficial for those traveling from out of town and unfamiliar with the local transportation options. For example, consider navigating the morning rush from JFK to the Metropolitan Pavilion in New York. It can easily take more than an hour of driving or changing multiple public transit modes. The complexity of logistics only goes higher when you consider the large team of attendees trying to reach their booth space from the airport with promotional materials. By organizing shuttle services, trade show organizers can help attendees save time and hassle, and ensure that they arrive at the venue on time.

    Cost-efficiency of shuttle bus service for trade shows

    Organizing shuttle services can also be a cost-effective solution for attendees, particularly if they are coming from out of town and would otherwise have to pay for a rental car or taxi. Either option can be exhausting after already taking a flight, and needlessly unproductive for the attendees. By providing shuttle services, trade show organizers can help attendees save money and time on transportation costs, which can make the event more appealing to them. A customized shuttle service can also be in the interest of the trade show venue, reducing the need for large parking infrastructure, and hastening the check in for attendees. Additionally, trade show organizers can also customize their shuttle service by adding amenities such as Wifi to further improve the experience for attendees. 

    Environmental benefits of shuttle bus service for trade shows

    With the rising importance of sustainability, trade show organizers must consider the need to reduce the environmental impact of their event. 85% of all carbon emissions at a trade show can be traced back to visitor transportation based on a recent report published by SISO, UFI, IAEE, CEIR and other leading organizations from the event industry. An exclusive shuttle service can help cut down this number and help decongest the venue at the same time. It’s the easiest way for trade show organizers to help reduce the carbon footprint of the event. 

    Improved safety and availability of transport

    Providing shuttle services can also help improve the safety of attendees, particularly in the post-pandemic era. It can be easier to communicate safety protocols, critical information to all attendees while they’re reaching the show venue for example. A dedicated shuttle service can also ensure that trade show organizers have a greater say in the implementation of their safety and ADA policy – including cleaning of vehicles, distancing, and the use of ADA compliant vehicles. 

    In conclusion, organizing shuttle services can enhance the event experience with seamless connectivity for the attendees. With the right transportation solution provider it’s also possible to use shuttle services to promote the event, ensuring greater visibility through custom wrapping of the buses. As the industry heads into 2023, trade shows have an opportunity to reset expectations and make reaching the venue an essential part of the experience for the attendees.

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    Take Advantage of Bus.com’s Expertise

    Over the years, Bus.com has worked with many event organizers to successfully help improve the experience with a shuttle service. From Coachella to Spartan Race, Bus.com experts can help streamline logistics for large events and trade shows. Book a free consultation with our experts today to start planning a shuttle service for your trade shows and conferences in 2023. 

     

  • 15 Socially Distanced Field Trip Ideas

    15 Socially Distanced Field Trip Ideas

    The ongoing COVID-19 pandemic has changed the way schools operate in many ways. However, field trips still play a vital role in student development and provide an invaluable learning experience outside the classroom. That said, these outings need to account for new safety measures designed to keep students, faculty, and communities safe.

    Securing safe and reliable transportation is one of the most important elements when planning a field trip. Bus.com has a range of versatile bus types to suit any student group.

    Determining what kinds of field trips are still possible and how to get there may seem challenging, but at Bus.com, we’re here to help. We’ve prepared a list of 16 socially distanced field trip ideas for you later in this post, and by using our easy-to-use booking tool, you can have your entire itinerary finalized in moments.

    Planning safe field trips

    Planning safe, socially-distanced field trips with Bus.com

    When organizing a field trip and renting a charter bus with minors means that safety is the first priority. Unfortunately, the ongoing COVID-19 adds another challenging element to adapt to, but it’s important to remember these challenges are manageable with the right precautions. At Bus.com, we have plenty of tips for hosting safe events, COVID-19-specific travel tips, and general resources for event planners operating during COVID-19. For all kinds of trips, we’re constantly working to make sure traveling with Bus.com is as safe as possible.

    Choosing the right bus

    Choosing the right bus type is an important first step when planning your field trip.

    Bus.com offers various bus types, each with its own advantages. Choosing the bus type that’s right for your field trip will depend on how many people are in your group, how far you’ll be traveling, and what amenities you’ll need onboard. While for most field trips it will make the most sense to rent a bus, some field trips may benefit from a shuttle service.  If you’d like to learn more, we’ve prepared resources that detail what factors go into charter bus prices. We also offer a book now pay later program so you can secure a quote in advance, before beginning your fundraising. For more in-depth information, check out our ultimate guide to bus rentals.

    Coach Bus

    A coach bus rental is the largest and most luxurious of our charter bus rentals. A coach bus has room for up to 55 passengers and is well-suited for longer-distance travel. Coach bus rentals also have the widest selection of available amenities, including hi-speed WiFi, air-conditioning, A/V and DVD equipment, generous undercarriage and overhead storage bays, and an onboard restroom. These additions may sound pricey, but you may be surprised to find out they may not add much to the total coach bus rental cost.

    School Bus

    The classic yellow school bus is an iconic sight all over North America, and it’s no mystery why they’re frequently relied on for field trips. They’re a straightforward, affordable option with room for up to 47 passengers, and they’re ideal for shorter trips. Remember, we also offer a book now, pay later program, so you can secure a quote for your charter bus cost well in advance and run your fundraising drive in the meantime. 

    Minibus

    Effectively a scaled-down version of a classic school bus, a minibus has room for up to 21 passengers and is ideal for shorter hops around town. The smaller size of a minibus rental not only makes it perfect for smaller groups, but it can also be a great choice for some destinations where larger vehicles may have a difficult time parking and loading. A minibus rental is also a very popular choice of charter bus for rent for shuttle services.

    Sprinter Van

    A newer vehicle type, a Sprinter Van rental is a flexible vehicle with passenger space for between 8 and 15 passengers, depending on the configuration. A passenger van rental also has a range of available amenities, including air-conditioning, baggage storage, charging outlets, and high-speed WiFi capabilities.

    Mini Coach Bus

    A mini coach bus is as luxurious and comfortable as its full-sized coach bus charter, but it’s shrunk down to size for smaller groups of up to  31 people. You can book your minibus rental with the same amenities on a full-sized coach bus, including hi-speed WiFi, air-conditioning, TV/DVD equipment, power outlets, and extra storage bays. There’s also an onboard restroom on some models, which is excellent for longer trips if you’re trying to limit the number of pit stops necessary.

    Indoor Activities 

    The ongoing COVID-19 pandemic has reduced the number of indoor activities your class can participate in, but there are still plenty of venues that have enacted well-thought-out social distancing practices and other public health measures to stay safe and stay open. Check out these great indoor field trip ideas for some inspiration.

    Museums

    Exploring local museums with your class is a great idea, and it's a field trip they aren't soon to forget.

    Truly one of the hallmark destinations for field trips, a great museum visit can stay with a student all their lives. At Bus.com, our primary concern is the safety of you and your student group, whether you’re planning to tour the elegant grounds at the Vizcaya Museum and Gardens in Miami, explore ancient Etruscan art at one of the J. Paul Getty Museum locations in Los Angeles, or get up-close to prehistoric dinosaur bones at the American Museum of Natural History in NYC.

    Ice Skating

    Not just for the wintertime, ice skating is a fun way to get your class on the move, and thanks to indoor skating rinks all over North America, you can typically find an indoor skating rink open year-round, right in your neighborhood! That said, there are still some iconic outdoor rinks that continue to operate during the pandemic, too. One such rink, and likely the most famous, is the rink in the middle of the Rockefeller Center in New York City.

    Rollerblading 

    Rollerblading makes a great summertime field trip.

    Much like ice skating, rollerblading is a great way to get your class to work up a sweat and get some exercise. As if that weren’t enough, just like ice skating, rollerblading is full of teachable physics lessons! There’s no better way to demonstrate big ideas like friction, gravity, momentum, and inertia than to strap on a pair of rollerskates and let loose! 

    Aquariums

    A field trip to your local aquarium is a magical way to get your students interested in the living world.

    Aquariums are one of the most popular field trip ideas in North America, and visiting one is a great way to introduce your students to the amazing diversity of aquatic life. There are a handful of very well-known aquariums, including the Aquarium of the Bay in San Francisco, Shedd Aquarium in Chicago, and the Santa Monica Pier Aquarium in LA. But you don’t need to visit these to have a great field trip, and there are dozens of smaller local aquariums with outstanding programs just waiting to be discovered.

    Literature Tour

    Though it may not be what you first think of when brainstorming for field trip ideas, booking a sprinter van rental or coach bus charter is the best way to tour dozens of iconic east coast literature locations. Some classic destinations include the Emily Dickinson Museum in Boston, MA,  the F. Scott Fitzgerald House in Saint Paul, MN, and the Kurt Vonnegut Memorial Library in Indianapolis, IN, but there are tons of other great spots across the country.

    Outdoor Activities

    Thankfully, most outdoor activities are significantly less affected by COVID-19 restrictions, offering students the ability to keep their distance from one another. Ultimately, the time of year and weather will play a factor in which activities you’ll be able to take advantage of. If you’re looking for even more inspiration for your field trip ideas, check out our list of winter tour group activities.

    Tubing

    Tubing is a popular winter activity, but there's summer tubing as well!

    Tubing is a great, year-round activity. Your students will have a blast whether they’re enjoying downhill tubing in the wintertime or lazy river tubing in the summer. There are great tubing spots all over the United States and Canada that range from old-school toboggan hills with classic rubber tubes to state-of-the-art “dry slopes” with special carpet materials and hard-bottomed tubes. 

    Skiing

    For skiers, there are few things as exciting as the first good snowfall of a season, and if you’re looking for field trip ideas, a trip to your local ski hill may be just what you’ve been looking for.

    If you’re curious and looking for more information, we have a blog post full of tailored advice on all the ins and outs of organizing a student ski trip as well as a helpful planning checklist..

    Snowboarding

    Snowboarding and skiing trips will be the talk of the whole school.

    If you’re planning a student ski trip, you better not forget the snowboarders, too! If students or chaperones want to bring their own snowboarding equipment, you may want to look into a coach bus charter or a minibus rental as these bus types are great for short and longer hauls and they have dedicated storage bays with plenty of room for your gear.

    Sugar Shack 

    Sugar shack trips are a great bet for students of all ages. They provide exciting activities such as horse-drawn rides, tree-tappings, petting zoos, and lots of opportunities to taste authentic maple treats. The season for sugar shacks generally runs from February to May, and although they’re most commonly found in Eastern Canada and New England, you can also find great spots further west in Ohio, Indiana, and Illinois.

    Hiking

    a field trip is a great, inexpensive way to learn outside the classroom.

    A hiking trip is a low-cost way to get your students out into the great outdoors and get some exercise while they do it. Depending on where you are in North America, you may want to get a minibus rental or long-distance coach bus charter and head into a nearby State or National Park. Or, if you’re lucky, you may live in a city like L.A, with great hiking parks like Griffith Park, right in the heart of the city! Don’t miss visiting the famous observatory for views of the iconic Hollywood sign while you’re there.

    Snowshoeing

    Recreational snowshoeing has grown in popularity over the years. Humans first began creating snowshoes thousands of years ago for hunting in deep snow. Today, many modern snowshoers just do it for fun. A snowshoeing trip is a great field trip idea to get your students out into the woods to appreciate nature from a totally different perspective. Plenty of well-known ski hills also feature snowshoe sections, but there are also lots of standalone trails to check out all over North America.

    Beaches

    A field trip to the beach has lots of fun potential.

    It’s hard to resist a sunny beach, and student trips to your local lake or oceanfront beaches will be a guaranteed hit. Whether you’ll be hitting up the sun-soaked beaches in Miami, hidden beaches near San Francisco, or some of the boardwalk beaches of LA — when choosing a charter bus for rent, be sure you account for plenty of storage space so people can bring blankets, sports gear, picnic supplies, and sunscreen! Don’t forget the sunscreen!

    Theme Parks

    For many young students, a trip to a theme park can be a formative memory, and while a field trip to a theme park may not be on par with a science museum for teachable moments, it’s likely a trip a student won’t soon forget. There are dozens of incredible theme parks from coast to coast, including notable theme parks near Toronto, New York City, Los Angeles, and Miami.

    Apple Picking

    For a great fall-time field trip idea, don't forget about apple picking!

    As the summer comes to a close and the weather gets a little cooler, thoughts of juicy apples and seasonal treats pop into people’s heads. Organizing an apple-picking field trip is a surefire way to create happy memories for your students, and it’s a great way to get your student groups out of the cities to appreciate the bounty that can come with the changing of the seasons. Typically, the best time for apple picking runs from the end of August until mid-October

    Zoos

    For student groups who love animals, nothing beats a visit to the zoo. Some of the better-known zoos in North America include the San Diego Zoo, the Bronx Zoo, the Cincinnati Zoo, and the Toronto Zoo, but there are loads of smaller, more local zoos with great programs for students of all ages. Also, be sure to take advantage of our book now pay later option to secure the lowest charter bus prices before you start fundraising for your trip.

    In summary

    The COVID-19 pandemic has made a lot of everyday things more complicated, and even a simple field trip suddenly comes with risks we didn’t have to consider before. At Bus.com, we’re meeting the challenge head-on, and we know that one of the most critical steps to overcoming this pandemic is to make sure our students can go out into the world and learn from doing and seeing things outside the classroom.

    Get on the road with your class and plan your field trip with Bus.com today.

    We’re always adapting to the changing recommendations from public health officials, and we remain the experts if you’re looking to rent a bus for any reason. We offer a variety of charter bus rentals and shuttle services, but we also have plenty of field trip ideas, planning tips for student ski trips, and even fun, team-building advice for things you can do on a bus ride without electronics. 

  • The Ultimate Guide to Student Bus Rentals

    The Ultimate Guide to Student Bus Rentals

    Student groups are regularly turning to bus rentals for all their transportation needs. Student life is vibrant and filled with events, including field trips, college tours, student activism trips, and hackathons among others. Bus.com has a wealth of experience working with student event planners, ensuring they get a safe and reliable method of transportation for their event. We offer a number of budget-friendly options, helping you save money for your big event. 

    Student bus rentals are a great way to keep your entire group together in one vehicle, boosting school spirit and encouraging budding friendships. From a minibus to a full-sized coach bus, Bus.com works with its vast network of bus providers to find you the best rate available. 

    Here is a complete guide to student bus rentals that is sure to bring you one step closer to finding the perfect bus type for your event.

    Bus Types

    Bus.com offers five different bus rentals for student groups, including the school bus, the coach bus, the mini coach bus, the minibus, and the passenger van. Passenger vans are not generally used for student groups, but could be used to transport up to 15 people at a time over shorter distances. Now, let’s take a deeper dive at the four most commonly-rented bus types for student groups. 

    School Bus

    The school bus is the classic rental option for student groups ranging from K-12 all the way to college students. This vehicle can transport up to 47 people at a time and is perfect for travelling shorter distances. The school bus is very much the bare bones of bus types, equipped with just the basic essentials to get your group from point A to B, and back again safely and reliably. 

    While storage is limited, your group can easily repurpose seating at the front or the back of the bus to store your personal belongings. School bus rentals are designed to keep costs low, offering student groups a budget-friendly option for all their trips. These vehicles may not come with modern luxuries such as air conditioning or WIFI, but are nonetheless an extremely comfortable option, boasting spacious, fitted and cushioned seats and allow students to relive their younger days in the iconic yellow bus.

    Rent a charter bus for your student trip.

    Coach Bus

    The coach bus has come a long way since its original inception and embodies luxury in group transportation. Also known as the “motor coach”, this vehicle offers a variety of modern comforts unlike other bus rental options, including air conditioning, power and AUX outlets, as well as hi-speed WIFI. This is particularly important for student groups preparing for a case competition and could take advantage of the extra hour or two on the road to study or simply kick back and stream a movie on Netflix.

    The coach bus can comfortably seat up to 55 people and is best suited for transporting large groups of people over longer distances. Typically, the rule of thumb with bus rentals is that any trip over three hours will require a coach or a mini coach bus. 

    Bus.com offers a number of different coach bus options, including the Prevost H3-45, Van Hool, MCI, and the Prevost H3-41.  If you need help deciding which one is right for you, contact one of our booking specialists and they will help find the perfect coach bus for you. 

    Mini Coach Bus

    The mini coach bus, as the name suggests, offers travellers many of the same luxuries of a full-sized coach bus, but in a more compact package. This bus can transport up to 31 people with ease and can be used for both shorter and longer distance trips. The mini coach bus is as versatile a bus type as they come, making it a convenient option for student groups. 

    The mini coach bus comes with a wide array of amenities, including hi-speed WIFI, air conditioning, ample legroom, as well as overhead and undercarriage storage. Consequently, mini coach bus rentals are a great option for touring bands with lots of equipment for camping and ski trips.

    Student groups have the option of renting one of two mini coach buses with Bus.com, including the TEMSA and the Freightliner, seating 40 and 32 passengers respectively.   

    Minibus

    Minibus rentals are ideal for smaller student groups looking to travel shorter distances or make many pit-stops. The minibus is an extremely compact vehicle, designed with efficiency and fuel-economy in mind. This vehicle can seat up to 21 people at a time, boasting a similar layout to a full-size school bus. 

    Every minibus rental comes with one of our vetted and experienced drivers, who will ensure you get to your destination safely and on time. Bus.com currently offers the Ford Minibus E450, featuring reclining seats, vehicle-wide air conditioning, and sufficient baggage storage. Minibus rentals are ideal for navigating crowded cities due to their compact nature, making them a great option for sight-seeing adventures.  

    Typically, minibus rentals, along with school bus rentals, are recommended for trips under three hours. Each minibus comes equipped with cushioned-bench seats, ensuring your group gets to where it needs to be comfortably

    Complete guide to student charter bus rentals.

    Student bus rentals: Use Cases 

    Student groups turn to bus rentals for a number of different reasons, ranging from field trips, to job fairs and case competitions. We are confident that we have the perfect bus type to meet all your transportation needs. Let’s take a look at some of the most common uses for student bus rentals. 

    Field Trips

    The most common bus rental among student groups is undoubtedly for field trips. From K-12 field trips, to visiting new campuses, bus rentals are the most cost-efficient and reliable way of transporting large groups of people. Bus rentals offer chaperones and team leaders the big advantage of keeping an eye on their entire group within one vehicle as compared to public transportation. 

    Field trips are great learning opportunities for students and bus rentals enable them to experience it all together. Bus.com works with a trusted network of experienced drivers, ensuring your students get to where they need to be – and back again.

    Job Fairs

    University students have just spent the last few years completing their degree and are now ready to test the job market. Job fairs are the perfect place to start, exposing them to a number of interesting opportunities and fresh career paths. Student groups often organize group transportation to nearby job fairs in order to get access to those new opportunities and discover what the future might look like. 

    Simply set a pick-up and drop-off location and one of our experienced drivers will be there to greet you. Job fairs tend to be closer than other events, making the school bus or minibus convenient and cost-efficient options. You can always opt for a coach bus if the job fair happens to be more than three hours away.

    Charter bus rentals for student trips keeps your group together.

    Case Competitions

    College case competitions are a great way for the student body to showcase their analytical and problem-solving skills. While you worry about the case study at hand, allow Bus.com to take care of all your transportation needs. 

    Bus rentals enable your entire group to be together in one vehicle, offering the opportunity to get a final hour of studying in. Bus.com will ensure your group gets to the competition on time and is raring to go with our team of experienced drivers. 

    Pro tip: A coach or a mini-coach bus does not cost much more than a school bus, making it a convenient option and even comes equipped with WIFI. 

    Hackathons

    Hackathons are yet another reason why student groups regularly rent buses. Bus.com has worked hand-in-hand with hackathon organizers, transporting over 1000 people to 10 different hackathons. We have also partnered with McHacks, the largest student-run hackathon in Montreal.

    Hackathons are a great place to meet like-minded students and pursue your passion for hacking. Bus rentals are the most reliable way to get your group to the event, all-while remaining within budget. Contact one of our booking specialists and learn more about securing transportation to a hackathon near you. 

    Student Events 

    Halloween parties, frosh, mixers. These are all reasons why students will turn to bus rentals for all their transportation needs. Our team of fully vetted drivers will worry about navigating busy roads and traffic so you don’t have to. Ultimately, a bus rental allows you to craft your own itinerary rather than relying on public transportation or carpooling. 

    Bus rentals also present student groups the opportunity to bond during the ride to their event with songs and create long-lasting memories. Coach buses and mini-coach buses come equipped with hi-speed WIFI and surround sound speakers, allowing you to ride along to the rhythm of your favourite music with all your friends.

    How to Book a Student Bus Rental

    Now that you are aware of the different uses and bus types commonly used for student groups, let’s take a look at four simple steps that will streamline your rental. If ever you have any questions before or after booking, do not hesitate to reach out to our award-winning booking specialists. 

    Set an itinerary

    The first step to organizing a successful student trip is to set a clear itinerary. Does your group plan on making many stops along the way? Or will you head straight to your destination? Drive time will ultimately have the biggest impact on your final price. A simple search on Google maps should suffice, highlighting exactly how long you will be on the road. 

    Having a streamlined itinerary will help your group save money, especially if you are working with a tight budget. Our booking specialists are at your disposal 24-7 and can help with any modifications or cancellations that need to be made. Once the itinerary is set, you can easily select the right bus type. 

    Select a bus type

    Picking the right bus type comes down to a number of factors. For one, the size of your group will largely dictate which type of bus you rent. Typically, we recommend the mini coach bus or the coach bus for trips longer than three hours, while the school bus and minibus are ideal for travelling shorter distances. 

    Amenities will also factor into this decision with each bus type coming equipped with their own unique features. Student groups love their WIFI, making both the coach buses and mini-coach buses an attractive option. Consult our quick guide on choosing a bus type for more information. 

    Book your bus 

    With your itinerary and bus type defined, you’re ready to book your bus. Simply fill your information in our easy-to-use online booking system and it will generate a personalized quote for you in under two minutes. The quote itself is valid for three days, giving you the possibility to think it over before confirming. 

    If at any time your quote expires, don’t worry; just re-submit your trip details in the booking system or contact one of our booking specialists. As always, it is better to book your bus well in advance of your departure date to ensure local availability. Bus.com has experience with last-minute bookings, but finding your perfect bus gets harder the closer it is to your travel date. 

    Organizing a full-fledged event on a student budget can be difficult, but Bus.com offers flexibility with the final payment. Our book now, pay later policy allows you to defer payment 21 days before your departure. 

    Share your itinerary with the group

    Once your booking is confirmed, visit Bus.com to retrieve your itinerary. From there, you can share it with the rest of your group. This is especially important and can save your group lots of time (and money) for your event. 

    If travelling with minors, ensure every parent or guardian has an itinerary along with a list of contact numbers they can reach. This helps build trust with the parents and offers them complete transparency ahead of departure day. A booking specialist will be in touch with you after your bus rental is confirmed to outline the next steps. 

    Student Bus Rentals 101 

    Your bus is booked for the departure day and you might think you’re ready to hit the road, but there are a few final considerations to make before leaving. Here are a few tips to make sure your student bus rental goes smoothly. 

    Permission Slips

    When travelling with minors, ensure you have all your documentation in order. For each minor travelling with the group, their guardian must sign a permission slip and acknowledge that the chaperone has responsibility over their child. The chaperone also has to sign a document acknowledging their responsibility. It is recommended to collect these documents well in advance of departure date and store them safely in an easy-to-access folder. This is especially important if you will be travelling over state lines. 

    Stay organized and stay together 

    One of the main advantages of chartering a bus for students is that it keeps the entire group together, however, communication is key. Ensure every student has a copy of the itinerary with arrival and departure times clearly marked, as well as pick-up and drop-off locations. 

    You can easily access your itinerary at Bus.com under the, you guessed it, ‘Itinerary Tab’. From there, select ‘Your Schedule Summary’ and share the link with all involved parties. If you are travelling with minors, send a copy of the itinerary to the parents and guardians along with contact numbers. Finally, elect a ‘bus captain’ for each vehicle rented. These captains will coordinate with other buses, identify stragglers, and help get everyone on the same page. 

    Pro tip: Collect everyone’s phone numbers before leaving and ensure each student has two people’s phone numbers. This will ensure that they can easily get a hold of another passenger if they need to. 

    School spirit on the road 

    The wheels on the bus go round and round…building school spirit is a big part behind bus rentals for student groups. While coach buses offer modern luxuries, including the ability to watch or stream movies on the go, your group can always turn to old-fashioned sing-alongs. This not only helps boost school morale, it also helps create new relationships. 

    Other students may want to take advantage of the group setting to study with their peers ahead of exams and sharpen their skills. It might be school, but it can even be turned into a game. Simply prepare a set of questions and a point system, and you’re good to go. Winner controls the AUX cord!  

    Ask for help! 

    As a student event planner you already have enough on your plate and Bus.com is here to help. We have a plethora of experience with student groups and can answer any and all of your questions to ensure your rental is without a hitch. Lastly, travelling with minors can seem daunting. Enlist the help of a faculty advisor to make sure all your documents are in order before hitting the road.

  • NYC Guide to Wedding Bus Rentals

    NYC Guide to Wedding Bus Rentals

    Planning a wedding starts with picking the perfect destination. After all, you will remember this day for the rest of your life. New York City and its picturesque venues have emerged as a popular choice for brides-to-be and is a great place to say “I do,” But what goes into planning a wedding in NYC? From booking your wedding venue, to carefully making your guest list and menu, there are a lot of details to iron out before your special day. 

    One crucial detail when planning a wedding is group transportation and shuttle services. Whether you’re a NYC local, or planning to come from out of town, getting to your destination safely and reliably is just as important as picking the venue. A charter bus rental and shuttle services for weddings are a convenient and affordable way to shuttle guests to the destination and keep the party going on the road. 

    This guide to NYC wedding charter bus rentals will equip you with all the information you need to successfully plan a New York wedding and ensure your perfect day goes without a hitch. 

    Perks to Renting a Wedding Bus in NYC

    Renting a wedding charter bus rental in NYC has many advantages and is the safest way to ensure your guests arrive at the venue on time and ready to celebrate. From creating your own little party on wheels to eliminating the need for a designated driver, a charter bus rental and shuttle services are a smart option for your wedding transportation. 

    Keep Everyone Together

    In many ways, a wedding is a celebration of two families coming together. Rather than your guests having to find their own way to the venue, a charter bus rental keeps the entire group consolidated in one vehicle and presents a unique bonding opportunity between your guests. 

    More importantly, a charter bus rental is the most convenient way to keep your wedding itinerary organized and on track. NYC has a reputation for being incredibly difficult to navigate and can prove to be hectic for visitors and locals alike — it is no wonder this city has since earned the nickname ‘Concrete Jungle.’ 

    Luckily, every bus rental comes with an experienced driver that will ensure your guests arrive at every destination on time and reliably. This eliminates the stress of coordinating with bridesmaids and groomsmen on the road and avoids any delays to the ceremony. A charter bus rental is especially advantageous if you’re planning pit stops from the ceremony to the reception, including photoshoots.

    Provide a Ride for Visitors Flying in

    Destination weddings typically involve families from across the country (or even globe) flying in for your special day. A charter bus rental and  shuttle services for weddings take the hassle out of transportation for your guests and offers them a comfortable ride to and from the wedding. These guests typically do not have their cars with them, forcing them to turn to expensive car rental companies or rack up taxi bills.

    Your out-of-town guests will be grateful to have their transportation already organized, so they can make the most out of the wedding. Bus.com offers a number of flexible transportation solutions, ranging from full-sized coach buses, yellow school buses, or the minibus if you’re looking for something more compact. 

    Pro tip: If your guests are flying into NYC on the day of the wedding, you can always set up an airport shuttle bus service directly from John F. Kennedy Airport to the venue.

    Rent a shuttle bus to transport your group on your wedding day.

    Keep the Party going on the Road

    Once all the planning is taken care of, the emphasis of a wedding should be on celebration and having a good time. A charter bus rental and wedding guest shuttle service lets you focus on what matters most by spending quality time with your loved ones while en route to your Big Day. With a little extra work, your wedding bus rental can easily be transformed into a party bus. 

    Weddings typically involve open bars and parties that go into the early hours of the morning. With a bus rental, there is no need to have a designated driver and call the celebrations off early.

    When should you Book your Wedding Bus?

    Book your wedding bus rental as soon as you have the dates for your venue confirmed. The earlier you book, the better price you will receive as it increases the amount of local bus providers we can source your rental from. While Bus.com has an abundance of experience with last-minute bookings, it is typically recommended to book your charter bus rental between six to nine months in advance — especially if your wedding takes place during peak season in NYC. 

    Last-minute booking may lead to price surging due to local availability, soyou may not be able to rent the bus type you are looking for. For example, chartering a bus to go down Broadway in the middle of peak tourism season in June is not ideal and will ultimately drive the price of your rental up.  

    Input your trip parameters into our easy-to-use online booking tool and generate a detailed quote in under two minutes. The quote itself is good for three days, and in any case, you can always request a new one or contact a booking specialist directly with your requirements. Even if you book your wedding bus rental nine months in advance, you are under no obligation to pay for it immediately. Our Book Now, Pay Later policy offers you the ability to defer the full payment of the bus rental up until 21 days before your departure date.

    How much will a NYC Wedding Bus cost?

    The final price of your NYC wedding bus rental will ultimately depend on a number of factors, including number of guests, vehicle type, distance travelled, desired amenities, and itinerary. Contrary to popular belief, adding amenities to your wedding bus rental does not actually have a significant impact on the final price.

    The biggest factor in price is the drive time and the driver’s on-duty time. The total drive time, as the name suggests, is the time the driver spends behind the wheel. On-duty time, by contrast, refers to the entire time the motorist is working, including pit stops and lunch breaks. The most effective way to save money on your wedding bus rental is to streamline your itinerary as much as possible and factor in additional delays into your schedule. 

    For reference, prices range from $81/hour for a school bus (47 passengers) to $115 for a coach bus (55 passengers).

    Charter shuttle bus rentals for your NYC wedding.

    Which Bus is Best for your NYC Wedding?

    Each type charter bus rental comes with its own unique advantages and amenities. The bus type you rent will be dictated by the size of your guest list and distance it takes to get to your venue. Typically, a coach bus rental is recommended for bigger weddings and for trips that are longer than three hours. A coach bus can comfortably accommodate up to 55 passengers and is equipped with a number of modern luxuries, including an onboard restroom to limit pit stops, vehicle-wide air conditioning, hi-speed WiFi, and significant storage space. 

    A school bus or mini-coach bus, by contrast, is the right choice for smaller weddings and travelling shorter distances. The latter can seat up to 21 people while the average school bus fits up to 47 guests. Similarly, a minibus is ideal for smaller wedding groups, such as the wedding party or rehearsal guests. And for even smaller groups, passenger vans are even more compact, and just as comfortable. All options are great for NYC weddings due to their compact nature, allowing them to easily navigate the crowded NYC streets.

    Hit all your Wedding Locations, including Photoshoot Spots

    A regular wedding typically involves many different pit spots along the way. From the ceremony, to wonderful photoshoot spots, and finally the reception, time is of the essence on your special day. A charter bus rental and wedding shuttle service simplify your group’s transportation and ensures there is no one left behind. Renting a wedding shuttle bus gives you the flexibility to hit all your desired wedding locations, without having to coordinate with your bridesmaids, groomsmen, and any other guests that may want to tag along. 

    New York City is one of the most iconic cities to take wedding pictures that will serve as lifetime memories you can look back on with your loved ones. Whether you envision a photoshoot in Central Park, in front of the Met, or you want to step it up a notch with the Empire State Building, NYC offers the perfect backdrop for wedding pictures. 

    Simply input your dream itinerary into our online booking system and our award-winning booking specialists will streamline your schedule for you. You can also contact our 24/7 customer service line with any other questions you might have before your special day.

    Wedding bus rentals for your New York City wedding day.

    Transport your crew to Remote Wedding Destinations

    New York City is filled with hidden gems both in and around the city and nearby remote locations. Planning a wedding in the middle of the city that never sleeps can be overwhelming, but there are a number of magical venues outside NYC that are perfect to tie the knot in. From a dreamy cottage to a more relaxed wedding by the beach, here are four of our favourite locations that are just a short bus ride away: 

    The Landmark Loew’s Jersey Theatre

    The Landmark Loew’s Jersey Theatre is a great wedding venue for couples that love all things antique. This theatre offers a more vintage feel to your wedding with its gilded gold ceilings and ornate architectural details plucked from your most romantic Baroque dreams. Loew’s Theatre is set to undergo a $72 million restoration and is sure to once again emerge as a go-to venue for brides-to-be. 

    Located in Jersey City, New Jersey, the theatre is just over an hour away from the heart of the city and is a wonderful way to make the most of the New York ambiance without necessarily being in the thick of the city. A charter bus rental ensures your group can easily make its way to the Theater and back again once the celebrations are over.  

    Cedar Lakes Estate

    Have you always dreamed of a rustic wedding getaway in NYC? Look no further than the Cedar Lakes Estate. Its inspiring landscapes and breathtaking views make for a truly romantic and intimate wedding, hosting your loved ones in a dream outdoor venue.

    The Cedar Lakes Estate is just under two hours away from New York City in Port Jervis. A wedding bus rental takes the hassle out of group transportation and guarantees your family and closest friends will be there with you when you say “I Do.” You can even set up a shuttle bus service after the ceremony to get your guests back to a nearby hotel or the city. 

    Rent a bus for your wedding outside of New York City.

    Peconic Bay Yacht Club

    What about a wedding with an ocean view? The Peconic Bay Yacht Club checks off all the boxes and is spacious enough to accommodate both big and small gatherings. Featuring a waterfront lawn, a private marina, and an exquisite indoor ballroom, this venue is regularly booked for weddings and other special events. 

    Much like with bus rentals, book your wedding at the Peconic Bay Yacht Club well in advance to ensure the space is available. The yacht club is situated between North Fork’s Peconic Bay and Long Island wine country, a charter bus rental will safely get your guests there in just under three hours and bring your dream seaside wedding to life.  

    Bedell Cellars

    New York City is home to one of the most prestigious wineries in the Eastern United States, Bedell Cellars, making for a wedding venue that looks straight out of a catalogue. This vineyard has been in operation since 1980 and perfectly encapsulates elegance, ensuring every last detail is taken care of. 

    Bedell Cellars is about a 10 minute drive from the Peconic Bay Yacht Club near Long Island, just a few hours away from NYC. Renting a coach bus offers your guests supreme comfort and a number of amenities en route to this delightful venue. 

    Pro Tips:

    Before you book your wedding charter bus rental, here are a few tips and tricks to keep in mind to ensure everything goes smoothly. Bus.com has a wealth of experience coordinating group transportation and will work directly with you to help you make the most out of your wedding bus rental. 

    Inform Guests about your Wedding Bus Rental

    One of the biggest challenges with group transportation is getting everyone on the same page. Once your wedding shuttle rental is confirmed, inform your guests of specific departure and arrival times, as well as the different pick-up locations you have set up. 

    This will avoid any stragglers and keep your wedding right on schedule. Remember, the driver’s on-duty time influences the final price of your rental the most. Minimize any potential delays and make sure your guests are there on time and ready to go. 

    Pro tip: You can include these details directly on your invitations, or you can create an email list with all your guests. Otherwise, couples regularly create a wedding website to commemorate their special day, where the itinerary can be easily highlighted on the home page. Spread the word!

    Hand Off Your Itinerary 

    Planning an entire wedding is already difficult enough. Why not designate your Maid of Honour or the Best Man as the event’s transportation coordinator? Their job is simple, yet crucial: Keep your wedding itinerary on track and avoid any delays, including stragglers and traffic. 

    If they encounter any issues along the way, Bus.com’s experienced customer service team is available 24/7 and can help with any special requests or accommodations. Delegate this task to someone you trust and focus on enjoying your wedding day. 

    Pro tip: Factor in an additional 15 minutes between each pit stop into your wedding route itinerary, especially if you’re planning a bigger wedding as it takes longer than you think to board a bus. This extra time also accounts for traffic jams and anything else that might hinder your arrival to the reception.

    Charter bus rentals for your NYC wedding.

    Decorate your Wedding Bus

    Did we mention you can completely deck your wedding charter bus rental out? You can get creative and customize your wedding bus rental to match the theme of your big event. From stacking the bus with bouquets and party streamers to wrapping it, a wedding bus rental allows you to have fun with your transportation in a way a car simply cannot. Once the ceremony is complete, the party can continue on your way to the reception, allowing your guests to travel together in one compact and comfortable vehicle. 

    Tying the Knot 

    Whether you choose to have an intimate wedding by the lake or a full-on bash in the heart of New York City, Bus.com is here to help make it the most memorable day of your life. We offer a versatile lineup of bus types and shuttle services along with fully-vetted and experienced drivers that will get you to your destination safely and reliably. 

    Take one more thing off your lengthy to-do list and say ‘I do’ to a convenient and affordable charter bus rental. These vehicles keep your entire group together and are perfect for creating memories that will last a lifetime.

  • School Bus Rental Pricing Guide

    School Bus Rental Pricing Guide

    School bus rentals are versatile vehicles that can be used for different trip types, ranging from weddings and field trips to shuttle services. School buses come equipped with a standard set of amenities and are ideal for transporting large groups of people over shorter distances. 

    There are a few things to consider before booking your school bus rental, which will affect your final quote. This guide will take you through all the factors that go into your school bus rental price, the different types of school buses, and how to book your bus.

    Factors That Might Affect the Price of Your School Bus Rental

    School bus rentals are an affordable and reliable method of group transportation for large groups. To make the most out of your rental, and minimize your costs, here are a few things that you might want to consider before booking your bus:

    Time of Booking

    Time of year can have a direct impact on your bus rental quote. Much like in the tourism industry, there are both high and low seasons. Field trips, for example, tend to be in the Fall or Spring, which increases the demand for school bus rentals. Consequently, the cost of renting a school bus will spike up during those periods. 

    We typically recommend booking your school bus between six and nine months prior to your departure date to ensure that your group gets the best possible rate.

    Travel Distance and Fuel Prices

    Distance travelled and fuel prices are factors that will affect the final cost of your bus rental. After all, how far away your destination is will, in part, dictate the type of bus that is best suited for your group. A school bus and minibus are usually recommended for travelling shorter distances, while a coach bus and mini-coach bus are typically used for trips longer than three hours. 

    Fuel prices are another consideration to keep in mind when booking your bus. The bigger the bus, the more fuel it will consume. Gas prices are constantly fluctuating throughout the year and could affect your final quote. However, this only applies in two cases: when there is a large spike or a significant decrease in fuel prices. Minor fluctuations in gas prices occur every other day and will not have a significant impact on your quote.

    Pro tip: Before booking, plug in your trip details on Google Maps to gain a better understanding of your itinerary. Doing so will give you a quick snapshot of the distance you’ll be travelling, as well a rough estimate of the overall drive time.

    Deciding on a school bus charter rental is the first step.

    Bus Type

    The type of bus you rent will also play an important role in your quote, depending on which amenities are offered. School buses are designed to streamline costs and give travellers a wallet-friendly option for group transportation. These vehicles come equipped with basic amenities and help your group stay within its budget. 

    School bus designs have improved over the years, so the vehicles are much more comfortable now, with spacious and cushioned seats. Additionally, while storage may be limited, seats at the back or front of the bus can be repurposed to store all your personal belongings. 

    Before booking, keep in mind what kind of bus trips your group plans on using the school bus for. Typically, these vehicles are ideal for trips under three hours, making them a great option for school field trips and for shuttle services. Consult our quick guide on choosing a bus type for more tips on selecting the perfect vehicle for your trip.

    Driving and On-Duty Time

    Contrary to popular belief, equipping your bus rental with more amenities will not cause a significant change to your final price. Rather, it is the driver’s duty time that has the most significant impact on the cost of your bus rental. This includes both the “drive time” and “on-duty time.” The former, as the name suggests, refers to the time the driver is driving. 

    Here are the country-specific regulations in Canada and the United States: 

    Country-specific regulations for driving in Canada  

    These regulations have been established and enforced by the Motor Coach Canada Association. 

    • A driver can drive a maximum of 13 hours per day. 
    • On-duty time must not exceed 14 hours per day. 
    • Off-duty time must reach a minimum of 10 hours in a 24-hour period. 

    Country-specific regulations for driving in the United States  

    These regulations have been established and enforced by the Federal Motor Carrier Safety Administration. 

    • A driver can drive a maximum of 10 hours per day. 
    • On-duty time must not exceed 15 hours per day. 
    • Off-duty time must reach a minimum of eight consecutive hours. 

    Ways to Save Money on a School Bus Rental 

    There are a number of ways to save money when booking a school bus rental. Beyond having a streamlined itinerary and picking the right vehicle type for your group, here are three factors to consider to keep rental costs low:

    Travel During Off-season

    Some of the best ways to save money on your school bus rental are to travel during the off-season and to book your rental as early as possible to avoid price surges. For example, Fall tends to be a more expensive period because you’re competing with schools and corporate groups that are organizing their field trips and employee retreats. Demand for school buses is typically at its lowest in the middle of Winter or in Summer when students are home and employees are off for the holidays — which results in better bus rates for your group.

    Fill Up the Bus

    A typical school bus is capable of transporting up to 47 people at a time. Why not make the most of this vehicle’s capacity and fill it up? While setting a few seats aside to store your personal belongings is a good idea, you should try to get as many passengers on board as possible. 
    Getting an accurate headcount is among the most important steps before confirming your bus rental and guarantees you are not wasting money on empty seats. This would greatly reduce the cost per person on your school bus rental, ensuring you get more bang for your buck. If you’re traveling with a smaller group, different bus types would be better suited, such as the minibus.

    Limit Stops

    The fewer stops there are along your itinerary, the better it will be on your wallet. Making frequent stops on your trip can quickly drive up the cost of your school bus rental. Keep in mind that the driver is paid both for drive time and on-duty time, which not only includes the time it takes to get to your destination, but also any stops in between. Multiple stops can also lead to stragglers holding the group behind. 
    Cut down on unnecessary stops and streamline your itinerary as much as possible to avoid any unwelcome surprises when the bill comes. This typically doesn’t pose issues with school bus rentals as these vehicles tend to be used for one-way trips over shorter distances.

    Finding the Right School Bus for You

    There are three types of school buses that could be right for you, depending on your group’s transportation needs. Each school bus rental comes with its own unique features and amenities, though they all include an experienced and fully-vetted driver.

    Thomas School Bus

    The Thomas School Bus is the most popular school bus in North America. In fact, about one in three students who ride the bus to school or for activities take a Thomas School Bus. This vehicle can comfortably fit up to 52 students at a time, making it a cost-efficient option for K-12 learning trips and school field trips. 

    The Thomas School Bus is made by the largest manufacturer of heavy-duty vehicles, Daimler Trucks. Today, this vehicle is among the safest methods of transportation for students, ensuring they get from point A to B – and back again.

    International RE300

    The International RE300 is one of the most reliable bus types on the market, boasting one of the most extended production lives in all of North America. This bus can safely accommodate up to 42 passengers at a time and has regularly been used for both student and business groups.

    The International RE300 represents a wallet-friendly option for travellers looking to stay within budget, without sacrificing comfort. This vehicle comes equipped with spacious seats, ample legroom, and an experienced driver to navigate the roads, so you don’t have to.

    Bluebird Vision

    The Bluebird School bus manufacturer exclusively focuses its efforts on building safe and reliable school buses for students. Since the company was founded in 1927, Bluebird has sold over 550,000 school buses, with 180,000 still in operation today. 
    The Bluebird Vision seats up to 46 passengers at a time and has a number of safety features, including automated electronic stability systems to navigate harsher weather conditions. This vehicle is offered in alternative fuels and can even be configured with special needs equipment.

    Booking Your School Bus Rental

    Now that you are aware of the different ways to keep your bus rental costs streamlined, you’re ready to book your school bus. You can easily charter a school bus through our online booking system. Simply input all your trip details into the booking tool, and it will generate a comprehensive quote for you. You might want to try entering various itineraries and using different bus types to view various quote options. This will help you quickly nail down your schedule and desired bus type.

    Pro tip: Add 15 minutes to every stop you will be making. This will account for traffic, stragglers, and any other potential circumstances that will delay your group.

  • Passenger Van Rental Pricing Guide

    Passenger Van Rental Pricing Guide

    Passenger van rentals are among the most cost-efficient and reliable ways to get your group from point A to B – and back again. These vehicles can accommodate between eight to 15 people depending on the model, and come equipped with a wider range of amenities compared to other bus types. When it comes to traveling, passenger vans put comfort at the forefront with their vehicle-wide air conditioning, reclining seats, ample legroom, armrests, and cup holders. 

    Also known as “sprinter vans,” passenger vans are popular alternatives to the minibus due to their more compact build. Though smaller in size, this vehicle can be used for both shorter and longer distances, offering you a budget-friendly and fuel-efficient bus rental. This guide will give you a closer look at what goes into the price of your passenger van rental, how to select the right type of van for you, and how to book your rental.

    Our passenger van charter rentals include a professional driver.

    Factors That Might Affect Your Passenger Van Rental Cost

    Before confirming your rental, it is important to consider all the potential factors that may affect the price of your passenger van rental. From the time of year, to distance travelled, here are a few key considerations to make before booking your passenger van. 

    Group Size

    Getting an accurate headcount of your group is the first step to confirming your sprinter van rental. The size of your group will help you determine which sprinter van is right for you, as various vehicles, such as the Mercedes Benz sprinter van, the Chevrolet Express, and the Ford Transit, can help accommodate different numbers of passengers. These vehicles have an average capacity of between eight and 15 people depending on the model. If your group is looking for something slightly bigger, minibus rentals are a more convenient option, as they can seat up to 21 people. 

    Pro tip: If you are unsure about your group size, it’s always better to account for a few extra seats and opt for a slightly larger sprinter van rental. Those seats can be used for additional baggage storage in the event that they go unused.

    Time of Booking

    With any type of bus rental, we recommend booking as early as possible. Doing so allows you to secure a better rate as it would not only ensure vehicle availability but also avoid last-minute price surges. An earlier booking also gives you more time to gather all the funds needed from your group.

    Time of Year

    Time of year also plays an important role in the final price of your sprinter van rental. Considering supply and demand, it’s recommended to avoid booking your bus during peak season. Typically, April, May, and June are the costliest months when it comes to charter bus rentals as groups tend to book transportation for their respective events during that time period. Low seasons generally fall in the Winter months between January and February, as well as during the calmer summer months, such as July since you won’t be competing with school field trips.

    Should your event fall during peak season, book as early as possible in order to guarantee that you are able to get the vehicle type that you want, at the best possible price. 

    Travel Distance and Fuel Prices

    Distance travelled and fuel prices will play a part in your estimate. The further your destination is, the pricier your rental will be, as costs include fuel. Fuel prices tend to fluctuate throughout the year, but excluding any major spikes or dips, there shouldn’t be any significant changes to your sprinter van rental. 

    Pro tip: Before booking, use our online booking widget and input your trip details to get a better idea of the distance that you will be travelling. Alternatively, a quick search on Google Maps should also do the trick. Keep in mind that any additional pit stops will increase the final price. 

    Driving and On-Duty Time

    Driving and on-duty time will have the most significant impact on your bus rental quote. This includes the total drive time from point A to B, in addition to the amount of time the driver is on duty, including pit stops, lunch breaks, and overnight stays. To help keep your costs at a minimum, streamline your itinerary as much as possible and avoid any unrequired pit stops along the way.

    Reducing your driver's driving and on-duty time is one of the easiest ways to reduce the cost of your passenger van rental.

    Ways to Save Money on a Passenger Van Rental 

    Designed with a compact, fuel-efficient engine, a sprinter van represents one of the more affordable vehicle options for group transportation. To add to your savings, there are ways to help further reduce your costs, such as booking your rental early and streamlining your itinerary.

    Book Your Rental Early

    Book your sprinter van rental as early as possible to ensure availability and the best possible rate. Typically, individuals or groups will rent sprinter vans as a shuttle service for corporate retreats, conferences, weddings, and other occasions throughout the year. Rather than competing with thousands of events, book your sprinter van rental as soon as you have an accurate headcount and a departure date. We recommend confirming your rental anywhere between six and nine months before the latter.

    Map Out an Itinerary

    Establishing a streamlined itinerary will not only save you money but will offer you peace of mind while travelling. Before confirming your rental, determine whether your group will be making stops along the way and plan your route accordingly. Keep in mind that making various pit-stops will have an effect on your final price. Once your itinerary is completely mapped out, confirm your bus rental and hit the road! 

    Pro tip: If your group plans on making stops, add an additional 15 minutes to every pit stop along the way. Boarding the bus can take longer than you think, especially with larger groups. This 15-minute window will account for stragglers, traffic, and any other situation that may arise. 

    Finding the Right Passenger Van Rental for you  

    There are three different types of sprinter van rentals, each with its own range of seating and unique amenities. Let’s take a deeper look at each individual passenger van. 

    Mercedes Sprinter Van

    The Mercedez Sprinter Van is among the most commonly rented passenger vans, seating anywhere between eight and 14 people depending on the model. This vehicle is a comfortable option for smaller groups and comes equipped with ergonomic seats, individual headrests, lumbar support, ample legroom as well as baggage storage. A driver is not typically needed to rent this vehicle, but Quebec locals should keep in mind that special licensing is required to drive a Mercedes Sprinter Van in their province, as could be the case for other locations too.

    Chevrolet Express

    The Chevrolet Express is the most luxurious of the three options, and it offers additional amenities, such as optional WIFI hot-spot capabilities, two AUX outlets, and a USB port. A great choice for smaller groups travelling longer distances, this vehicle can comfortably seat between 12 and 15 passengers while being known for its powerful engine and spacious cargo room. 

    Ford Transit

    The Ford Transit Passenger Van is a sprinter van rental ideal for groups of 12 people. Often referred to as the Ford T-Series, this vehicle has many of the same features as other sprinter van rentals, including vehicle-wide air conditioning and sufficient baggage storage. Over the years, this Ford model has been redesigned with sustainability and efficiency in mind, with the introduction of Co-Pilot 360 Technologies and Ford Telematics for greater connectivity, as well as all-wheel drive. 

    You can also choose to book a passenger van charter rental without a driver.

    Booking Your Passenger Van Rental

    Now that you are aware of all the best ways to save money and keep your trip as streamlined as possible, you’re ready to book. Renting a sprinter van with Bus.com through our convenient online booking system is an easy way to organize your group travel. All you need is to get an accurate headcount for your group and decide on desired amenities.

    Once you’ve figured out those details, input all your trip parameters into the booking tool and a quote for your passenger van rental will be generated in less than two minutes. The quote is valid for three days, giving you time to consider all your options and coordinate with your group. If at any point the quote expires, you can always request a new one online or contact our service team for assistance. In addition, our Book Now, Pay Later policy allows you to defer the final payment of your sprinter van rental up until 21 days before your departure date.

    Pro tip: Before booking, enter different itineraries in the booking tool in order to view various options and establish the most cost-efficient schedule for your trip.