Event Planning

February 2, 2018

5 Min Read

The Event Organizer’s Toolbox

Thao Tram Ngo

Event organizers are a beast of their own and more than able to juggle multiple roles at once. But an extra hand every now and then is always welcome – even if it happens to be a virtual one.

From music festivals to summer camps, we've worked with all kinds of event organizers. And we've done so often enough to vouch for tools that can be useful for event planning. Whether it’s organizing team meetings, setting up promo pages, or figuring out your logistics – yup, we’re just going to go ahead and say it – there’s an app that helps you get it done. 

Here are some of our favorites:

Manage your projects

1 - Asana

Manage your team’s projects by sharing ideas, requests, and current tasks, so you can iterate fast and ensure transparency across the board.

 

Asana

2 - Front

Daily recurrence for organizers: anxiety peaks related to overwhelming amounts of emails. Front helps ease those pains by organizing team inboxes, archiving old messages and streamlining communication channels. End result? Requests are answered faster and stress levels get cut down.

 

Front App

3 - Google Apps

With its vast range of services, the Google Apps suite is one of the easiest ways for teams to share and collaborate on different files at the same time.

 

Google Apps

  

Keep your team in the loop

4 - Snapchat

Use Snapchat to keep track of what your team is up to with live updates on the fly. During our time at Y Combinator, our team was split up and worked on opposite coasts. Sharing fleeting snaps was one of the more creative ways we stayed in touch!

 

Snapchat

5 - Slack

There are few things more satisfying than the ability to pester your team within just a few clicks. Slack makes it far too easy to communicate with your teammates, i.e. ask them for favors. You can also use bots like Meekan, Scheduler, or Howdy to set up meetings, share files, ask for daily updates, and slide in the occasional gif.

 

Slack.png

 

6 - Breather

Sometimes creativity drops. Switch up your usual work routine and host some of your team meetings offsite in a carefully designed space to jumpstart fresh ideas.

 

Breather.jpeg

 

Gather the info you need

7 - Typeform

Nobody enjoys filling out forms. But you can make it less boring for attendees by creating beautiful and more engaging forms to collect their information.

 

Typeform.png


8 - HelloFax

Some of our partners still insist on using fax machines. We, on the other hand, aren't so keen on that. With HelloFax, you can nix the fax machine when working with more traditional clients. Simply send and receive all your faxes online while the other party gets to stick with their old school routine. Win-win compromise.

Hello Fax

9 - DocuSign

It's time to part ways with stapling (and often times losing) all those flying loose sheets! Make your life easier and keep yourself sane by going paperless when signing documents.

DocuSign

Design assets on the whim

10 - Snappa

Designerless? No sweat. Create visuals to promote your event on social channels regardless of your design skill level.

Snappa.jpg

11 - Unsplash

Back away from those cheesy stock images once and for all. Instead, browse free high-quality photos on Unsplash, and use them as you please for your all creative purposes.

Unsplash.png

Spread the word

12 - MailChimp

Get the ball rolling on those registrations! Build up hype by sharing news of your event with attendees and sending important email updates.

MailChimp

13 - Splash

Create beautiful event pages that represent your brand and connect with your attendees while tracking your promotional efforts through Splash's simple all-in-one event marketing solution.

Splash

14 - Eventbrite

As the world’s largest self-service ticketing platform, Eventbrite is the place where events go to live. Successfully promote your event, sell tickets, and keep track of your registrations in one place.

Eventbrite

15 - Unbounce 

Short on time and rushing to put up an event site? Build landing pages quickly with Unbounce for any of your promotional needs – no technical expertise required.

Unbounce

16 - DoubleDutch

Last year, 44% of attendees used mobile event apps. That number is expected to grow to 56% this year. Keep your attendees engaged by facilitating networking and sharing important information, like schedules and live announcements, on DoubleDutch’s interactive platform.

DoubleDutch

Organize your transportation

17 - Sharethebus

Seamlessly organize bus transportation to move people to your event, and know exactly where your buses are with our real-time GPS tracking app. You can also personalize the bus ride with special requests to curate the most memorable of experiences for your attendees.

Sharethebus
18 - Transit App

Need to get from one place to another without hassle? With Transit App, you’ll be able to hop on the closest transit line, request an Uber, or even get to the nearest bike share rack.

TransitApp

Book your venue

19 - Eventup

With exclusive access to upscale venues, Eventup helps you easily search, compare and book top-tier locations to host your next event.

Eventup
20 - Airbnb

Neat little hack: Airbnb isn’t just for travel accommodations. Browse original event venues with one of its lesser known features. By checking off the “Suitable for Events” option, you can search listings for places holding more than 16 guests.

Airbnb
These were some of our favorites, but we’d love to know what else is out there. 

What are your personal standout tools when you're planning an event? Give us your most interesting suggestions by shooting us a tweet or leaving a comment below!

Thao Tram Ngo

SEO Lead

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