Charter bus rentals for event planners makes it easy to find group transportation for your next event

Events can take place under a variety of circumstances — whether they be for a business, a celebration, entertainment, personal, or community causes. By typical attendance, the most popular events are conferences, promotions, launches, fundraising galas, music or sports performances, festivals, and trade shows.

Transportation is a crucial part of the majority of events: one of the best-known principles is that “guests do not like to walk any longer than the red carpet stretch”. Lack of accessible and convenient transportation to the event locations can cost the organizers as much as 47% of the attendance. Charter bus saves the guests time, energy, and keeps the attendance rate up.


Safety measures for all trips

In order to better protect our customers and our bus partners, we have implemented new measures such as the disinfecting of buses between trips

Making a change? No problem customers benefit from a flexible change and cancellation policy, including no-fee changes and cancellations for most trips

Here for you 24/7

Our award-winning team of bus experts can offer custom solutions for you and your team — and our support team is can be reached 24 hours a day, 7 days a week

Why do event planners love

We're the big groups expert

Special request? Leave it to us

We would love to see how our customizable and dynamic services can best serve you

Customizable service

Service you can rely on

A well-executed event is a successful event — you can count on us to stick to your group’s itinerary

Fully-vetted service

Diverse vehicle options works with fully-vetted bus partners across North America, which gives us access to a variety of vehicle types

Event planner frequently asked questions

Where do buses come from?

Our vast network of bus partners includes both large and small operators from across the United States and Canada. Relying on local operators allows for a shorter trip from the bus partner vehicle park to the site of the pick up, which results in a more efficient and cost-conscious service. Don’t worry — we fully vet all of our bus partners to ensure that their service is safe and professional.

I would like to arrange to have multiple shuttles bring my guests to and from the event. Is this possible?

Absolutely — we specialize in shuttle services. Please check out our page on shuttle services for more information, or email your request to [email protected].

Can I use across multiple cities?

Yes. has a long experience of handling complex itineraries, which include multiple states and even cross-country cooperation projects. If your teams are located in both the United States and Canada, you can still rely on to be your single point of contact for the booking.

Is it possible to rent a vehicle without a driver? only offers chauffeured charter bus rentals, getting your group to their destination safely and reliably.

Is it possible to rent an ADA accessible bus?

We would be happy to arrange an accessible bus rental for you. We just ask that you mention this in your booking as far in advance as possible so that we can arrange the perfect vehicle for you.

I have a question that is not answered here. Who can I talk to?’s support team is there for you 24/7. Please reach out by calling us 1-855-428-7266 or emailing us at [email protected]. Also, don’t forget to check out our full FAQ to see if your question is answered there.

Which vehicle is right for my group?


Coach rental
Comfort and storage
55 seats

Mini coach bus

Mini coach bus rental
Comfort for small groups
32 seats

School bus

School bus rental
An affordable classic
47 seats


Minibus rental
Small groups, big moments
21 seats

Sprinter van

Sprinter van rental
Compact efficiency.
12-15 seats is trusted by companies big and small

What does an event planner do?

Event management is type of project management applied to the ideation and execution of events. Due to the complexity of the tasks and the rapidly changing environment, event management is one of the busiest and most stressful professions where those involved have to be ready for the unexpected. At the same time, it is one of the most exciting careers that allows for the development of a robust mix of soft and hard skills.


Event managers plan, organize, and execute different types of events. They are responsible for creative, technical, and logistical elements alike. The process of managing an event from start to finish is often called “5C”: Concept, Coordination, Control, Culmination, and Closeout. 



Even before the launch, an event manager has to understand every detail about the occasion, the audience, and the goals. They need to know what excites and engages future guests. When the perfect concept is devised, the budget, schedule, and technical aspects of future events need to be planned in every detail, including logistics, transportation, and parking.

What is sustainable event planning?

Sustainable event management (also known as “green” event management) is the process of organizing events with a particular focus on their environmental footprint and social impact. Sustainability principles are applied in every aspect of planning, organization, and implementation of the event. Adherence to sustainable practices is required from both stakeholders and vendors.

Transportation is among the most environmentally impactful elements of any event. Transport is responsible for a significant part of greenhouse gases speeding up climate change. Traveling to and from the events is necessary, but it can be accomplished with much lower “costs” for the environment.

How? By transporting the event attendees by bus. A bus is the third most sustainable option right after walking and cycling. A bus is a large vehicle, but it allows us to transport up to 55 event attendants at once, while an average car would only carry two. Even accounting for the bus size, using a bus charters cuts the event’s carbon footprint at least in half.

Popular trip types among event planners

Corporate events

Corporate events pursue business goals and celebrate new product launches, marketing campaigns, team-related events, or represent regular industry-wide occasions. Charter buses are commonly used to transport teams and guests to the venue and shuttle between the office and the location. The scope varies from “select leaders only” to thousands of convention participants from around the world.

Family reunions

Family reunions are gatherings where members of an extended family get together for a meal, discussion, and entertainment. Whether the reunion is arranged at home or a venue, a bus shuttle can keep the family together on the road and remove one task from the vast list of things to take care of.


Galas are major fundraising events associated with charitable causes. The quality of the experience directly impacts the financial outcomes of the fundraising, so every part of the guests’ experience is essential. ensures that their transportation is sustainable, comfortable, and timely.


Festivals are gatherings organized by communities to celebrate their local traditions or shared hobbies. Festivals commemorate fundamental aspects of cultures, religions, seasonal events, or specific forms or types of art. Festivals gather large crowds and foods, crafts, and entertainment vendors, all of which require affordable and reliable transportation for their staff. 

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