Tag: field trips

  • The Ultimate Guide to Bus Rentals

    The Ultimate Guide to Bus Rentals

    Activity: Chosen. Venue: Booked. Guest List: Confirmed. You’re just about to wrap up the finishing touches on your event — but there’s one important detail left to organize. How good is an event if no one makes it? For an event to be successful, you need to figure out an easy way to get people there. A charter bus rental is a safe and cost-efficient way to transport groups of people to a given destination, whether it’s located smack in the middle of the busy city, or on more remote outskirts.

    Depending on your group travel needs, certain bus types will be better suited for different trips. Whether you’re looking to organize a sightseeing tour or secure transportation for a wedding, there’s a bus that’s just fit for you. Finding the right one comes down to a few key factors: group size, distance, and desired amenities.

    Choosing the ideal vehicle type could be daunting, but we’re here to help. This guide will arm you with all the knowledge you’ll need before booking your bus rental, ranging from how they’re most commonly used, the different types of buses available, and additional tips and tricks you may not have been aware of.

    Use Cases: When to Rent a Bus

    The best thing about bus rentals is how versatile they are! From weddings and sports groups to student and tours, buses can help accommodate various kinds of group travel. As a matter of fact, charter buses are among the safest and most cost-efficient means of group transportation that’ll get you from point A to B (and back again!) as simply as possible. Here are six examples of occasions for which bus rentals would be perfect:

    Field Trip Bus Rentals

    Field trips are great learning opportunities for K-12 students and are a fundamental aspect of any enriched learning experience. When working with a large group of energetic kids, educators and organizers need to keep a watchful eye on the group — especially while on the move. Being one of the safest group travel solution, bus rentals for field trips help these educators keep the entire group together, so that they can more easily monitor the group while en route to their destination for the day.

    Furthermore, bus rentals eliminate the need for multiple drivers or chaperones (which would be required when driving individual cars or using public transportation), hence streamlining additional costs and complications. As for which bus to choose, keep in mind that school bus rentals are ideal for travelling shorter distances, including intra-city trips, while coach buses are better suited for out-of-town tours. 

    Rent a charter bus for your student trip.

    Student Group Bus Rentals

    Student life is vibrant and chock-full of fun events, whether they’re happening on campus or away from school grounds. With all the fun and good times to be had, you’ll especially want to ensure that student groups can get to destination safely and on time. That’s why organizing trips for student groups, would greatly benefit a charter bus renta. Through the later, students will typically be able to rely on expert travel specialists who have years of experience in coordinating group transportation and are able to take care of any logistical issues that may arise.

    Whether you’re organizing student transportation to job fairs, to securing transportation to your college case competition, bus rentals can accommodate for your itinerary and budget as well as any special requests that could put your group more at ease.

    Rent a charter bus for your group transportation.

    Tour Group Bus Rentals 

    Whether you’re a professional tour operator or simply organizing a trip for your group to explore a new city, you need an easy and reliable way to get around your destination. A bus rental lets travellers personalize their itinerary to include multiple stops and destinations and work around their own schedule. That way, your group can enjoy the ride while taking in the scenery along the way, and of course, visit sights that have been earmarked months in advance.

    Rent a charter bus for your group tour.

    Bus Rentals for Weddings

    Organizing a wedding can be tricky, but transportation for your Special Day should be the least of your worries. Safe, reliable, and cost-effective, bus rentals are a great way to keep the party going while you’re on the road. You can also book several bus types for all your different wedding-related events. For example, the minibus is perfect for shuttling guests back and forth between the ceremony and reception, while the coach bus can be used for a destination wedding across state lines. 

    Rent a charter bus for your dream wedding's group transportation.

    Bus Rentals for Corporate Events 

    Corporate event planning can prove to be a hassle with many moving parts. Buses for corporate events can help with the transportation side by facilitating group travel from one state to another for out-of-town conferences o corporate events in remote locations. With a bus rental, you can have the flexibility of customizing your own itinerary and organize seamless transportation from door-to-door, all while lowering your company’s CO2 footprint. You can set up shuttle services for trade shows, conferences, team-building events and corporate holiday parties. Typically, the mini coach bus and minibus are used for employee shuttles and holiday parties, making for fuel-efficient and wallet-friendly bus rental options. For conferences, the coach bus is  the better option as it has the most comfortable set of amenities available, which is especially useful if the event is out-of-town. 

    Rent a charter bus for your corporate event.

    Bus Rentals for Sporting Teams 

    Sports teams of all sizes can find a charter bus rental perfect for each of their individual needs. Whether your team is travelling long distances to a tournament, or needs a bus for a one-off away game, there’s a bus rental within your budget and with the amenities that you require.

    Coach buses are ideal for tournament travel, offering many modern comforts for travelling longer distances, while school bus rentals are more affordable options for local away games. Bus rentals for sporting events are also the most effective way to get your team to its destination on time, with various options to set aside storage space for sports equipment. Plus, your team can take advantage of the bus ride to spend quality bonding time with one another before hitting the field. Bonus: Wrap your bus with your team’s logo to build up hype and foster even greater team spirit. Consult our guide to sports bus rentals if you have any additional questions. 

    charter bus rental for sports groups

    Types of Vehicles 

    Different occasions call for different bus types. From sprinter vans to full-sized coach buses, there’s a bus rental fit for your individual trip needs. Each vehicle comes with its own set of amenities and advantages. Ultimately, your choice of bus type will come down to budget, trip type, size of your group, and desired amenities. Here are five different vehicles available with Bus.com: 

    Sprinter Vans  

    Sprinter vans are a fuel-efficient way to transport smaller groups, accommodating between eight and 15 people at a time. Due to their smaller size, they’re the most fuel-efficient option as they produce lower carbon emissions than the other bus types. This vehicle strikes the perfect balance between a minivan and a bus, featuring a number of amenities, including air conditioning, baggage storage, and in some cases, WiFi. 

    There are three popular sprinter van options, depending on your desired amenities. The Mercedes-Benz Sprinter and the Ford Transit Passenger are equipped with the basic ones, being the more cost-efficient alternatives, while the Chevrolet Express also offers WiFi.

    Minibus 

    Minibus rentals can be used to transport smaller groups for corporate events, field trips, and tours. This vehicle can seat up to 21 people and is designed for trips involving shorter distances and multiple stops. With a similar layout as a school bus, but in a more compact format, the minibus is as versatile a bus rental as they come and is built for economy and efficiency.

    The minibus offers standard amenities, which helps keep costs low and represents a more budget-friendly alternative to other bus rentals. The Ford E450 minibus, in particular, comes with air conditioning, baggage storage, and a driver. However, certain minibuses can also be equipped with WiFi, power outlets, and DVD configuration upon requests.

    Keep in mind that though storage may be limited on the minibus, extra seating can easily be repurposed for your baggage. Otherwise, if you want additional space without modifying your seating, your group might want to consider the mini coach bus instead.

    Coach Bus 

    The coach bus, also known as the “motor coach,” embodies comfort when it comes to group transportation which makes it perfect for travelling long distances. By offering amenities that other types of bus rentals don’t, the coach bus is considered as one of the most convenient and comfortable options for group transportation.

    This vehicle can transport up to 55 people and comes with a variety of amenities, including audio-visual equipment, WiF, air conditioning, onboard bathrooms and more comfortable seating. Though additional amenities may slightly influence the price of your bus rental, it’s typically the driver’s time that has the biggest impact on your final quote. 

    For transporting larger groups over longer distances, there are four different coach bus options available : the Prevost H3-45, Van Hool, MCI, and the Prevost H3-41.

    Mini Coach Bus 

    Enjoy the various amenities of the coach bus, but in a more compact package with a mini coach bus rental. The mini coach bus can be used for both shorter hops and longer distances. This vehicle seats up to 31 people, offering a perfect in-between a minibus and a coach bus. The mini coach bus comes equipped with both overhead and undercarriage storage and is a great choice for weddings, sports trips, and corporate events which may require space for various equipment. 

    The mini coach bus boasts a wide range of amenities, including air conditioning, power outlets, and hi-speed WiFi. In some cases, these rentals even come with TV and DVD configuration, making your trip all the more pleasant. However, the mini coach bus does not come with onboard restrooms, whereas a full-sized coach bus does — something to keep in mind during longer trips. 

    The TEMSA and the Freightliner are two popular mini coach bus option available for booking.

    School Bus 

    Seating up to 47 people, a school bus is a great rental option for shorter trips, and can be used for field trips, shuttle services, or as a unique backdrop for your wedding photos. In terms of amenities, you’ll get the basic essentials with a school bus rental, so it’s important to consider how you’ll want to use one when comes time to book. For example, though a school bus has limited storage, you can set aside the back seats of the bus for your belongings. However, if your group needs more dedicated storage space for your baggage, you might want to consider other options, such as the more luxurious coach bus.

    There are a few school bus types that can be rented: the Thomas school bus, the Blue Bird Vision, and the International RE300.

    How do I Choose Between a School Bus, a Coach Bus, and Other Bus Types? 

    Choosing a vehicle type for your group travel can be daunting. Here are three steps that will help you make the right decision and get your trip started on the right foot: 

    Step 1: Determine how long you will be on the road

    Distance is one of the most important factors when choosing a bus rental. The first step to any trip is determining exactly how long your group will be on the road for. A quick search on Google Maps should do the trick, offering you a snapshot of how long your travel time could be. Typically, we recommend a school bus for shorter trips, while a coach bus is ideal for trips over three hours. 

    Step 2: Choose your bus amenities

    The next step is deciding which amenities are required for your group travel. Buses can come either with a basic set of amenities or a variety of comforts, including hi-speed WiFi, onboard bathrooms, TVs, and air conditioning. With the driver’s time having the biggest impact on your bus rental quote, you won’t see a significant increase in price when adding amenities. Being equipped with the most amenities, the coach bus comes recommended as the most comfortable travel option. 

    Step 3: Get an accurate headcount of your group

    There exists different types of buses, ranging from sprinter van rentals all the way to coach buses, that can accommodate groups of all sizes. Getting an accurate headcount of your group will help pinpoint the perfect bus rental for you, all while ensuring both your comfort and safety. This step is especially important since it’s illegal to transport more than the group’s capacity. Pro tip: If your group is more than 20 people, rent a school bus or a coach bus. If you are fewer than 20 people, the minibus or the mini coach bus is the vehicle for you. 

    Bus Rentals vs. Other Forms of Transportation  

    Every form of transportation has its pros and cons. When compared to other means of travel, charter bus rentals are not only a safe and reliable way to transport large groups of people, but are also environmentally-friendly. In fact, charter bus transportation produces significantly less CO2 than all other forms of long-distance travel. 

    Bus Rentals vs. Car Rentals

    Bus rentals are more convenient for group travel as they replace the need for finding or renting a fleet of 5-6 cars. No need to argue over who the designated drivers should be, or pull up for gas at different intervals and risk losing the other half of your group. Instead, keeping your group together in one single vehicle will save you both time and money when organizing your trip.

    Bus Rentals vs. Rideshares

    Rideshares have become increasingly popular in recent years, though they will required you to depend on other people’s schedules. With bus rentals, you can plan personalized routes around your own itinerary, or even organize a bus rideshare for a big event if that’s something that interests you.

    Find a Charter Bus Operator in Your Area 

    There are thousands of charter bus companies spanning across the United States and Canada. It might get overwhelming to browse through all of them in search of the best quote and the perfect bus type for your group trip. Bus.com works with a network of fully vetted bus operators in North America, which allows us to find a bus rental that will fulfill your needs while also getting you the best rate. You will also be able to compare charter bus prices through our online booking tool to get an idea of what’s available in your area.

    Rent a charter bus from your location.

  • Planning Student Transportation in Los Angeles

    Planning Student Transportation in Los Angeles

    The sight of a student group traveling through the busy streets of Los Angeles aboard a charter bus rental may indeed be as ubiquitous as a celebrity sighting. From college and university campus visits to sightseeing tours, sports tournaments, or artistic performances, students are continually drawn to the wonders and landmarks of LA for a wide variety of interests. And for good reason!

    Whether it’s to visit the Hollywood Walk of Fame, attend an academic conference or spiritual event, or to get a preview of campus life at one of Los Angeles’ illustrious higher learning institutions, a trip organizer has many factors to consider when planning for a group of student travelers. Gathering permission slips for minors, budgeting for meals, scheduling tour groups and booking accommodations – the perfect trip will establish a fine balance between all of these administrative concerns. And when it comes to ground transportation, you can count on Bus.com to take the guesswork out of the equation for your Los Angeles charter bus rental.

    Choosing the Right Charter Bus Rental for a Student Group

    To a large degree, the charter bus rental option you choose will be determined by the size of the student group that will be touring The Big Orange. From there, other factors that will help you choose the optimal Los Angeles charter bus rental include the combined distance that will be traveled, the number of stops along the way, the transportation budget and the need for both luxury amenities and storage space. From a charter sprinter van to a coach bus, always be sure to account for suitcases, theatre props, musical instruments, sports equipment, or other miscellaneous gear when deciding which charter bus rental will best suit the purposes of the student group while navigating the City of Angels. From comfort to safety, at Bus.com, we’ve got all your Los Angeles shuttle service options covered!

    Los Angeles Coach Bus Rentals

    Especially if your budget can handle the expense, student groups and chaperones alike will love the supreme comfort provided by a Los Angeles coach bus rental. Perfect for longer journeys, each charter coach bus can transport up to 55 passengers and offers a cutting-edge audio-visual system, pristine onboard restroom, air conditioning and plenty of room to store luggage and equipment.

    If you’re traveling with a group of student athletes or a touring musical group, for example, the added convenience of ample undercarriage storage for sporting gear or instruments will no doubt make the journey that much easier for everyone involved. Along with the added bonus of plush seating, you can count on your student group arriving rested, collected and ready to perform. Watch a movie or take a nap – the choice is yours!

    Los Angeles Mini Coach Bus Rentals

    Once you’ve counted all the passengers who will be taking a charter bus around Los Angeles, if the final attendance is between 32-40, we’d highly recommend a Los Angeles mini coach bus rental. Not only will you save money as compared to a full-sized coach bus, but you won’t have to compromise on luxury. Each charter mini coach bus also includes comfortable seating, an audio-visual system, air conditioning, power outlets, Wi-Fi and plenty of room to store equipment. Perfect for a journey of any distance, the versatile mini coach bus can be a real budget saver depending on the number of passengers you will be shuttling around LA.

    Los Angeles Minibus Rentals

    Perhaps you’re organizing ground transportation for a student basketball or ice hockey team. Or maybe it’s for a debate club or another student organization. For rosters up to 21 passengers including the coaches or chaperones, a Los Angeles minibus rental makes a fine option. A charter minibus is both comfortable and efficient and includes amenities like cozy seating, audio-visual equipment, air conditioning and power outlets. Perfect for shorter trips, a charter minibus rental represents a compact and affordable transportation solution in LA.

    Los Angeles School Bus Rentals

    While the sight of students riding a classic yellow “cheese wagon” is no doubt apt, a Los Angeles charter school bus rental also represents the most budget-friendly transportation option when shuttling larger groups. Each charter school bus rental can accommodate up to 47 passengers. While streamlined with regard to amenities, the comparatively sparse nature of charter school buses also helps keep costs down. Of course, if you have hundreds or even thousands of students to shuttle around The Big Orange, Bus.com can provide multiple charter school buses. We recommend Los Angeles school bus rentals for relatively shorter distances however.

    How to rent a school bus

    Los Angeles Sprinter Van Rentals

    Whether it’s for a campus tour or a student club outing, in many cases you may only require transportation for up to 15 passengers. Our charter sprinter van rentals are sleek and stylish and include power outlets and a standard van-sized trunk. Some Los Angeles sprinter vans even offer Wi-Fi connectivity so students can get some work done or stream a film. For shorter trips around Los Angeles that involve smaller groups, the charter sprinter van makes a desirable option.

    Key Considerations for Student Groups in Los Angeles

    Los Angeles is a sprawling metropolis that offers almost countless opportunities for student group visits. From sports tournaments to sightseeing, calling The Big Orange a “cultural hub” may be a gross understatement. What follows are some of the key considerations for student groups traveling through Los Angeles.

    Have a Los Angeles Charter Bus Pick You Up at LAX

    When it comes to student group trips, keeping everyone together is key to a successful experience. So instead of splitting up the group into separate taxis or rideshares, why not rent a charter bus to pick them up from the airport? Since LAX is one of the busiest airports in the United States, it’s essential to plan ahead and know where you’re going as soon as you step off the plane. To make sure everything goes smoothly, check online to find out which terminal you’ll be exiting from and be sure to meet your bus operator at the correct drop-off and pick-up zone. Fortunately, each terminal at LAX has a designated spot for charter buses, so you should be able to start your journey in LA on the right foot.

    Charter bus rental pick-up at LAX airport

    Hotel or Hostel? Los Angeles Accommodations for Student Groups

    Accommodations that cater to varying budgets, student group sizes and preferences are readily available in Los Angeles. Hotel Angeleno is recommended for groups visiting University of California, Los Angeles, as it offers UCLA visitor discounts and is only a three-minute drive from campus. For those looking for a touch of glitz, the Short Stories Hotel, located near the University of Southern California, boasts a trendy yet cozy modern interior. If cost is a concern, the Venice Beach Hostel is a great option for groups and is situated right by the beach. To kick off your trip in a relaxed fashion, consider arranging for a Los Angeles charter bus rental to transport you straight from the airport to your hotel, allowing everyone to settle in before diving into all the excitement. Your group will surely appreciate this little bit of downtime!

    Choice Los Angeles Attractions for Student Groups

    Los Angeles is a must-visit destination for student groups looking for an unforgettable trip. When it comes to attractions, you can always start with a visit to the iconic Hollywood Walk of Fame, where you can see the stars of your favorite all-time celebrities. You can also take your Los Angeles charter bus rental to explore the Griffith Observatory and take in stunning views of the city. For a taste of LA’s famous beaches, head to Santa Monica Pier, home to an amusement park, shops and restaurants. And don’t miss out on the chance to visit the Getty Center, an art museum with breathtaking architecture and exhibits. Lastly, Universal Studios Hollywood offers a thrilling experience with movie-themed rides and attractions. Los Angeles truly has something for every student group to enjoy.

    Student groups visit museums by bus rental in Los Angeles

    Food Options for Students in Los Angeles

    Los Angeles is a foodie’s paradise, and students in particular can find a plethora of delicious and affordable options around town. Some of the best hot spots for student eats in LA include the historic Grand Central Market, which features a variety of food stalls and vendors serving up everything from tacos to falafel. The nearby Chinatown is also a popular destination for economical and authentic Asian cuisine. For late-night bites, you can take your Los Angeles charter bus rental to The Hat for their famous pastrami sandwiches or Tommy’s for a classic chili cheeseburger. And for vegan and vegetarian options, check out Cafe Gratitude or Sage, a plant-based bistro and brewery.

    Los Angeles Attractions Worth a Study Break

    Los Angeles is a city that never fails to impress, especially for student groups looking for exciting and educational field trips. You could start by taking your Los Angeles charter bus rental to visit the California Science Center, where you can explore interactive exhibits and learn about space exploration. For a taste of LA’s art scene, head to the Museum of Contemporary Art, which houses works from some of the most influential artists of the 20th century. In contrast, La Brea Tar Pits and Museum offer an incredible glimpse into the prehistoric world with thousands of fossils on display. Or take a stroll down Rodeo Drive and enjoy some high-end shopping and celebrity sightings. Finally, student groups will also love a visit to the iconic Staples Center, home to some of the biggest sporting events and concerts in the city.

    Student Performances in Los Angeles

    Los Angeles offers a plethora of venue options for groups of student dancers, musicians, actors, and even mimes. Royce Hall, located on the UCLA campus, is home to esteemed organizations such as the Los Angeles Ballet, the Los Angeles Philharmonic, and the Los Angeles Chamber Orchestra. Royce Hall also presents an opportunity for a student band or dance troupe to showcase their talents in a recently renovated venue that can be rented out for any type of performance.

    For those seeking a mid-sized auditorium, the Los Angeles Theater Center, run by the Latino Theater Company, boasts the Tom Bradley Theater. Or for a more avant-garde experience, consider the Lovelace Studio Theater at The Wallis, with excellent acoustics and a welcoming atmosphere perfect for experimentation. Don’t forget, if you’re traveling with an abundance of props, costumes and set pieces, renting a charter coach bus with ample luggage space is highly recommended.

    Student dancers at venue in Los Angeles

    Booking a Charter Bus Rental for Student Groups in Los Angeles

    Organizing student transportation in Los Angeles can be a daunting task at first, but with careful consideration of factors such as group size, distance, budget, and equipment needs, you can find the perfect Los Angeles charter bus rental to suit your needs. From luxurious coach buses to affordable school buses, Bus.com offers a variety of transportation solutions with customizable onboard technology to suit your needs. Whether you are traveling with a sports team, musical group, or debating club, our charter bus rentals offer comfort, safety, and convenience for your trip. With the vast array of cultural attractions and landmarks in Los Angeles, planning ahead for ground transportation is essential to ensure a successful and enjoyable trip for everyone involved. Take the uncertainty out of your Los Angeles ground transportation with Bus.com!

  • Guide to Los Angeles College and University Campus Charter Bus Tours

    Guide to Los Angeles College and University Campus Charter Bus Tours

    Los Angeles may be synonymous with celebrity, rock stars and glamor. But the City of Angels is also a hot spot for universities and colleges with about 230 higher learning institutions located in the Greater Los Angeles Area. That’s significantly more than any other urban center in the United States. So when it comes to renting a charter bus and visiting college and university campuses with student groups, where should you get started?

    This handy guide to Los Angeles college campus bus tours will break down everything you need to know about renting a charter bus, planning your trip and visiting some of the better known universities and colleges of LA. Help the passion of students come alive with a charter bus rental from Bus.com for your university campus tour!

    Factors to Consider when Booking a Charter Bus Rental for Campus Tours

    Whether it’s for a sporting event, an academic conference, an educational field trip or to get a preview of daily life on campus, there are a number of key factors to consider when booking a charter bus rental for a college or university visit. The number of students, time of year, schedule and presence of chaperones will help determine what type of Los Angeles charter bus rental best suits your needs. Once you have all the information, our booking experts can help you make the right decision.

    Group Size

    To a large degree, the number of passengers including students, teachers, coaches, parents or professors will help determine the optimal charter bus rental for your college or university campus tour. Whether the group size is small or large, Bus.com will always find the best transportation solutions. Let’s take a preview of some of the available charter bus types and how they can serve you.

    Perhaps you are organizing a Los Angeles charter bus rental for a debate team or another student club that comprises about 10 to 20 individuals. In this case, a minibus which can transport up to 21 passengers or a sprinter van for up to 15 should prove sufficient. However, for medium sized groups in the range of 20 to 32 passengers, you’ll definitely enjoy the extra space and luxury offered by a mini coach bus rental.

    Finally, for larger groups of more than 30 or so passengers, you could opt for a budget-friendly charter school bus that accommodates up to 47 passengers or the more deluxe option of a full-sized coach bus that can comfortably transport up to 55 passengers per vehicle. For larger groups, multiple charter buses may be required.

    Rent a charter bus for your Los Angeles university campus tour.

    Time of Year

    Although taking a group on a college or university campus tour during Spring Break might make a lot of sense in terms of student availability, off-season charter bus rentals tend to be cheaper due to less demand. Of course, if you’re taking a student group to a particular event, there will not be much flexibility with regard to dates. If the timing of your campus tour is flexible, however, we can provide several cost-effective suggestions for Los Angeles shuttle services.

    Mapping Out an Itinerary

    College and university campuses are sprawling places that take quite some time to tour. If your students are not attending a specific event and only want to feel out the campus vibe, we recommend visiting up to two campuses per day. By the time students board, deboard, visit and board the Los Angeles charter bus rental again, several hours can easily pass by. If your student group would like to visit upwards of three campuses, we advise blocking out the necessary days for these visits. Just remember, the more you can streamline your itinerary, the better pricing we can offer. Nevertheless, Bus.com always goes the extra mile to accommodate any last minute scheduling changes with our 24/7 customer support service.

    Plan for Chaperones

    While having chaperones to accompany any student group is always advisable, it will be absolutely necessary if minors are on board. Beyond the benefits of having an adult presence in the case of an emergency, most colleges and universities actually require chaperones for guided campus student tours. Especially if the passengers are teenagers, at least two adult chaperones can help keep the journey on a level-headed course in the case of extreme rowdiness.

    Rent a charter bus for your Los Angeles university campus tour.

    Los Angeles Charter Bus Rentals for Students

    As mentioned, there are five different charter bus rental options we can provide depending on the size of the student group, your budget, the distances traveled and the number of stops along the way. From the sleek sprinter van to the full-sized coach bus, we can arrange ground transportation in Los Angeles for just a few people up to several thousand. Here is a quick breakdown of the various charter bus rentals available in our versatile fleet.

    Los Angeles Coach Bus Rentals

    If you’re planning a group visit to a college or university campus, consider a coach bus rental for your transportation needs. Our coach buses represent the epitome of luxury and are perfect for longer trips with multiple stops. Los Angeles coach bus rentals will be especially welcome if you are visiting two or more campuses in one day.

    Each coach bus can accommodate up to 55 passengers who want to travel in style and comfort. Equipped with modern amenities like a pristine onboard restroom, air conditioning, and ample space for luggage, our charter coach bus rental option ensures that everyone feels like a VIP. Whether it’s for a campus tour or a field trip, renting a coach bus is an excellent way to transport your student group with ease.

    Los Angeles Mini Coach Bus Rentals

    Los Angeles mini coach bus rentals are also popular for university or college campus tours. Despite their relatively smaller size, mini coach buses are both practical and cost-effective, while still providing similar amenities to their larger counterpart, the full-size coach bus. These perks include luxury seating, modern audio-visual equipment, air conditioning, power outlets, abundant storage and Wi-Fi.

    Each mini coach bus can accommodate 32-40 passengers and can deftly navigate both shorter and longer trips. So, if you’re looking for a touch of luxury without the need for all the additional space of a coach bus, a mini coach bus rental is an ideal option. To learn more about prices for Los Angeles mini coach bus rentals, you can contact us directly or use our online booking tool.

    Los Angeles Minibus Rentals

    If you’re traveling with a smaller student group of up to 21 individuals, a Los Angeles minibus rental provides both convenience and comfort. Both compact and budget-friendly, a minibus is ideal for short to medium distance trips around The Big Orange while still offering luxury seating, a delightful audio-visual entertainment system, air conditioning and power outlets. Indeed, a charter minibus rental offers stylish ground transportation for a smaller group on their way to attend an event or visit university or college campuses in LA.

    Los Angeles School Bus Rentals

    If you’re planning a campus tour with a larger student group, a Los Angeles school bus rental may indeed represent the most logical transportation solution. Although a school bus may not offer the same types of amenities as other charter buses in our fleet, they are no doubt the most economical. And what’s more fitting than a group of students traveling in a school bus? Ideal for shorter trips without the need for supreme luxury, each charter school bus can nonetheless transport up to 47 passengers in comfort and ease.

    Los Angeles Sprinter Van Rentals

    A sprinter van rental is the smallest charter bus option for your tour of Los Angeles college and university campuses. A charter sprinter van accommodates up to 15 passengers and also features perks like power outlets and a standard van-sized trunk for light storage. Some Los Angeles sprinter van rentals even come with Wi-Fi connectivity so students can get a little work done or stream a movie during their journey. Perfect for shorter distances, all passengers will be nice and cozy with the services of a professional driver.

    Popular College and University Campuses for Student Visits

    Delving into the ins and outs for every college and university campus in the Greater Los Angeles would be a gargantuan task. What follows instead is a short synopsis of some of the most popular and iconic higher learning institutions found in Los Angeles that student groups are likely to visit. Whether it’s for a specific event or just to get a taste for campus life, our charter bus rentals will take your students where they need to go hassle-free, while removing a lot of the guesswork.

    Charter bus rentals to California State University.
    Credit: Studyusa.com

    California State University, Los Angeles

    California State University, Los Angeles is just one of 23 campuses that make up this enormous institution. While Cal State LA has gained recognition for its pioneering Chicano Studies Department, it also attracts a large number of students who wish to pursue their academic interests in business, education, nursing and fine arts. To explore the nearby University Hills neighborhood, you can hop on a 15-minute bus ride. Remember to book a charter bus rental for your tour group ahead of time to avoid any unpleasant surprises.

    Charter bus rentals to Loyola Marymount University, California.
    Credit: Academics.lmu.edu

    Loyola Marymount University (LMU)

    The largest private Catholic university on the West Coast, Loyola Marymount University is a favored destination for students seeking a campus atmosphere that merges academic and spiritual life. Its engineering and entrepreneurship programs have earned high rankings in the US, making LMU a cardinal option for aspiring innovators. Guided tours are available for groups of 10-15 students only, so larger groups should be prepared to divide into two or more. Although LMU is only a stone’s throw from the Los Angeles International Airport, it’s about an hour’s drive from downtown LA.

    Charter bus rentals to Otis College of Art and Design, Los Angeles.
    Credit: Otis.edu

    Otis College of Art and Design (OCAD)

    If you’re planning a visit to LMU by charter bus, you can also consider a visit to Otis College of Art and Design, which is just in the vicinity. OCAD boasts a renowned fine arts program, attracting aspiring creatives who are eager to gain hands-on experience and hone their skills. Whether students are interested in painting, sculpture, digital media, graphic design, or any other art form, OCAD offers the resources required to excel in their chosen craft.

    If you want to get a closer look at what OCAD has to offer, you can arrange for a group tour upon request. A campus tour is a fantastic opportunity to meet with faculty members and current students, learn about the programs and courses offered, and explore the campus to get a sense of the vibrant artistic community that exists at OCAD.

    Rent a charter bus to USC LA.
    Credit: Annenberg.usc.edu

    University of California, Los Angeles (UCLA)

    University of California, Los Angeles is a world-famous institution renowned for achievements in many fields. Notably, UCLA has produced 14 Nobel Laureates and 13 MacArthur Fellows. As noted for its sports culture as its academic prowess, the UCLA Bruins have clinched over 11 NCAA basketball championships between 1964 and 1995. Additionally, UCLA houses both the Anderson School of Management and the David Geffen School of Medicine. UCLA offers guided and self-guided tour options, but be sure to reserve your charter bus rental as far in advance as possible.

    Charter bus rentals to Mount Saint Mary's University, Los Angeles.
    Credit: LA Times

    Mount Saint Mary’s University

    Mount Saint Mary University offers a serene campus located in proximity to Westridge-Canyonback Wilderness Park. Originally established by nuns, The Mount remains a prominent women’s college with highly-regarded programs in nursing, sociology, pre-health and biology. Additionally, The Mount offers flexible evening and weekend programs in fields such as business, social work and film. To reach The Mount’s campus, consider a charter bus rental for a 45-minute ride from downtown Los Angeles. Campus tours are available on most Mondays, Thursdays and Fridays.

    Rent a charter bus to Woodbury University Los Angeles.
    Credit: Woodbury.edu

    Woodbury University

    Woodbury University has been designated a Hispanic Serving Institution and provides numerous community-oriented programs. With campuses located in Burbank and San Diego, we recommended allotting two days for a full tour of Woodbury University’s dual locations. Don’t forget to make time for WUHO Gallery, which showcases outstanding student artwork. To tour Woodbury’s Burbank campus, you can charter a bus for a 30-minute ride, while it’s advisable to opt for a comfortable coach bus rental for a two-and-a-half-hour ride to visit the San Diego site.

    Charter bus rentals to University of Southern California, Los Angeles.
    Credit: LA Times

    University of Southern California (USC)

    University of Southern California’s campus provides a picturesque setting that makes it worthy of a movie set, as evidenced by its appearance in several Hollywood blockbusters. However, the appeal of USC’s campus extends well beyond its palm trees and distinctive architecture. USC boasts a prominent athletics department, for example, that has produced more Olympic athletes than any other institution in the United States.

    Additionally, USC is home to several star academic programs, including the Marshall School of Business, Rossier School of Education and Gould School of Law. For individuals who are more interested in the campus’s art and architecture, however, USC also offers specialized tours that focus more on these aspects than campus life. USC’s proximity to downtown LA, just a 15-minute drive away, makes it easily accessible via charter bus rental.

    Rent a charter bus to the Los Angeles Film School.
    Credit: The Los Angeles Film School

    The Los Angeles Film School

    Of course, Tinseltown wouldn’t be complete without an institution focused on training future movie-makers. For students with aspirations of making it big in the film industry, a visit to the Los Angeles Film School is highly recommended. Conveniently situated in the heart of Hollywood, the LA Film School faculty boasts renowned A-list instructors who are sure to ignite the creative spark in the next generation of filmmakers. LA Film School can easily be reached via a 30-minute charter bus ride from downtown Los Angeles. Make it a day full of silver screen excitement by including a tour of the famous Hollywood Walk of Fame.

    Charter bus rentals to Los Angeles City College.
    Credit: Amoroso Construction

    Los Angeles City College (LACC)

    Situated in Little Armenia just a 20-minute charter bus ride away from the downtown area, Los Angeles City College may not be as widely known as other the higher learning institutions we’ve mentioned, but it nevertheless offers exceptional vocational programs definitely worth considering. The radiography program is highly sought after, while the dental technology program is top-ranked in the field. Moreover, the music department has helped produce many notable artists. LACC caters to career-focused students and offers budget-friendly tuition, making it a great option for those seeking career advancement.

    Booking a Charter Bus Rental for Students and Campus Tours

    In conclusion, visiting the many universities and colleges in Los Angeles can be a rather daunting task, but with careful planning and a reliable charter bus rental, it can be a fun and exciting experience for all – students and chaperones alike. When considering booking a charter bus rental for a college or university tour, factors such as group size, time of year, and the itinerary should be taken into account.

    Bus.com offers a variety of charter bus rental options to fit any budget or group size, from sprinter vans to full-sized coach buses. With modern amenities such as air conditioning, Wi-Fi, ample luggage space and customizable onboard technology, our charter buses offer a comfortable and convenient way to transport student groups wherever they need to go in Los Angeles. Book your charter bus rental today with Bus.com!

  • The Ultimate Guide to Student Bus Rentals

    The Ultimate Guide to Student Bus Rentals

    Student groups are regularly turning to bus rentals for all their transportation needs. Student life is vibrant and filled with events, including field trips, college tours, student activism trips, and hackathons among others. Bus.com has a wealth of experience working with student event planners, ensuring they get a safe and reliable method of transportation for their event. We offer a number of budget-friendly options, helping you save money for your big event. 

    Student bus rentals are a great way to keep your entire group together in one vehicle, boosting school spirit and encouraging budding friendships. From a minibus to a full-sized coach bus, Bus.com works with its vast network of bus providers to find you the best rate available. 

    Here is a complete guide to student bus rentals that is sure to bring you one step closer to finding the perfect bus type for your event.

    Bus Types

    Bus.com offers five different bus rentals for student groups, including the school bus, the coach bus, the mini coach bus, the minibus, and the passenger van. Passenger vans are not generally used for student groups, but could be used to transport up to 15 people at a time over shorter distances. Now, let’s take a deeper dive at the four most commonly-rented bus types for student groups. 

    School Bus

    The school bus is the classic rental option for student groups ranging from K-12 all the way to college students. This vehicle can transport up to 47 people at a time and is perfect for travelling shorter distances. The school bus is very much the bare bones of bus types, equipped with just the basic essentials to get your group from point A to B, and back again safely and reliably. 

    While storage is limited, your group can easily repurpose seating at the front or the back of the bus to store your personal belongings. School bus rentals are designed to keep costs low, offering student groups a budget-friendly option for all their trips. These vehicles may not come with modern luxuries such as air conditioning or WIFI, but are nonetheless an extremely comfortable option, boasting spacious, fitted and cushioned seats and allow students to relive their younger days in the iconic yellow bus.

    Rent a charter bus for your student trip.

    Coach Bus

    The coach bus has come a long way since its original inception and embodies luxury in group transportation. Also known as the “motor coach”, this vehicle offers a variety of modern comforts unlike other bus rental options, including air conditioning, power and AUX outlets, as well as hi-speed WIFI. This is particularly important for student groups preparing for a case competition and could take advantage of the extra hour or two on the road to study or simply kick back and stream a movie on Netflix.

    The coach bus can comfortably seat up to 55 people and is best suited for transporting large groups of people over longer distances. Typically, the rule of thumb with bus rentals is that any trip over three hours will require a coach or a mini coach bus. 

    Bus.com offers a number of different coach bus options, including the Prevost H3-45, Van Hool, MCI, and the Prevost H3-41.  If you need help deciding which one is right for you, contact one of our booking specialists and they will help find the perfect coach bus for you. 

    Mini Coach Bus

    The mini coach bus, as the name suggests, offers travellers many of the same luxuries of a full-sized coach bus, but in a more compact package. This bus can transport up to 31 people with ease and can be used for both shorter and longer distance trips. The mini coach bus is as versatile a bus type as they come, making it a convenient option for student groups. 

    The mini coach bus comes with a wide array of amenities, including hi-speed WIFI, air conditioning, ample legroom, as well as overhead and undercarriage storage. Consequently, mini coach bus rentals are a great option for touring bands with lots of equipment for camping and ski trips.

    Student groups have the option of renting one of two mini coach buses with Bus.com, including the TEMSA and the Freightliner, seating 40 and 32 passengers respectively.   

    Minibus

    Minibus rentals are ideal for smaller student groups looking to travel shorter distances or make many pit-stops. The minibus is an extremely compact vehicle, designed with efficiency and fuel-economy in mind. This vehicle can seat up to 21 people at a time, boasting a similar layout to a full-size school bus. 

    Every minibus rental comes with one of our vetted and experienced drivers, who will ensure you get to your destination safely and on time. Bus.com currently offers the Ford Minibus E450, featuring reclining seats, vehicle-wide air conditioning, and sufficient baggage storage. Minibus rentals are ideal for navigating crowded cities due to their compact nature, making them a great option for sight-seeing adventures.  

    Typically, minibus rentals, along with school bus rentals, are recommended for trips under three hours. Each minibus comes equipped with cushioned-bench seats, ensuring your group gets to where it needs to be comfortably

    Complete guide to student charter bus rentals.

    Student bus rentals: Use Cases 

    Student groups turn to bus rentals for a number of different reasons, ranging from field trips, to job fairs and case competitions. We are confident that we have the perfect bus type to meet all your transportation needs. Let’s take a look at some of the most common uses for student bus rentals. 

    Field Trips

    The most common bus rental among student groups is undoubtedly for field trips. From K-12 field trips, to visiting new campuses, bus rentals are the most cost-efficient and reliable way of transporting large groups of people. Bus rentals offer chaperones and team leaders the big advantage of keeping an eye on their entire group within one vehicle as compared to public transportation. 

    Field trips are great learning opportunities for students and bus rentals enable them to experience it all together. Bus.com works with a trusted network of experienced drivers, ensuring your students get to where they need to be – and back again.

    Job Fairs

    University students have just spent the last few years completing their degree and are now ready to test the job market. Job fairs are the perfect place to start, exposing them to a number of interesting opportunities and fresh career paths. Student groups often organize group transportation to nearby job fairs in order to get access to those new opportunities and discover what the future might look like. 

    Simply set a pick-up and drop-off location and one of our experienced drivers will be there to greet you. Job fairs tend to be closer than other events, making the school bus or minibus convenient and cost-efficient options. You can always opt for a coach bus if the job fair happens to be more than three hours away.

    Charter bus rentals for student trips keeps your group together.

    Case Competitions

    College case competitions are a great way for the student body to showcase their analytical and problem-solving skills. While you worry about the case study at hand, allow Bus.com to take care of all your transportation needs. 

    Bus rentals enable your entire group to be together in one vehicle, offering the opportunity to get a final hour of studying in. Bus.com will ensure your group gets to the competition on time and is raring to go with our team of experienced drivers. 

    Pro tip: A coach or a mini-coach bus does not cost much more than a school bus, making it a convenient option and even comes equipped with WIFI. 

    Hackathons

    Hackathons are yet another reason why student groups regularly rent buses. Bus.com has worked hand-in-hand with hackathon organizers, transporting over 1000 people to 10 different hackathons. We have also partnered with McHacks, the largest student-run hackathon in Montreal.

    Hackathons are a great place to meet like-minded students and pursue your passion for hacking. Bus rentals are the most reliable way to get your group to the event, all-while remaining within budget. Contact one of our booking specialists and learn more about securing transportation to a hackathon near you. 

    Student Events 

    Halloween parties, frosh, mixers. These are all reasons why students will turn to bus rentals for all their transportation needs. Our team of fully vetted drivers will worry about navigating busy roads and traffic so you don’t have to. Ultimately, a bus rental allows you to craft your own itinerary rather than relying on public transportation or carpooling. 

    Bus rentals also present student groups the opportunity to bond during the ride to their event with songs and create long-lasting memories. Coach buses and mini-coach buses come equipped with hi-speed WIFI and surround sound speakers, allowing you to ride along to the rhythm of your favourite music with all your friends.

    How to Book a Student Bus Rental

    Now that you are aware of the different uses and bus types commonly used for student groups, let’s take a look at four simple steps that will streamline your rental. If ever you have any questions before or after booking, do not hesitate to reach out to our award-winning booking specialists. 

    Set an itinerary

    The first step to organizing a successful student trip is to set a clear itinerary. Does your group plan on making many stops along the way? Or will you head straight to your destination? Drive time will ultimately have the biggest impact on your final price. A simple search on Google maps should suffice, highlighting exactly how long you will be on the road. 

    Having a streamlined itinerary will help your group save money, especially if you are working with a tight budget. Our booking specialists are at your disposal 24-7 and can help with any modifications or cancellations that need to be made. Once the itinerary is set, you can easily select the right bus type. 

    Select a bus type

    Picking the right bus type comes down to a number of factors. For one, the size of your group will largely dictate which type of bus you rent. Typically, we recommend the mini coach bus or the coach bus for trips longer than three hours, while the school bus and minibus are ideal for travelling shorter distances. 

    Amenities will also factor into this decision with each bus type coming equipped with their own unique features. Student groups love their WIFI, making both the coach buses and mini-coach buses an attractive option. Consult our quick guide on choosing a bus type for more information. 

    Book your bus 

    With your itinerary and bus type defined, you’re ready to book your bus. Simply fill your information in our easy-to-use online booking system and it will generate a personalized quote for you in under two minutes. The quote itself is valid for three days, giving you the possibility to think it over before confirming. 

    If at any time your quote expires, don’t worry; just re-submit your trip details in the booking system or contact one of our booking specialists. As always, it is better to book your bus well in advance of your departure date to ensure local availability. Bus.com has experience with last-minute bookings, but finding your perfect bus gets harder the closer it is to your travel date. 

    Organizing a full-fledged event on a student budget can be difficult, but Bus.com offers flexibility with the final payment. Our book now, pay later policy allows you to defer payment 21 days before your departure. 

    Share your itinerary with the group

    Once your booking is confirmed, visit Bus.com to retrieve your itinerary. From there, you can share it with the rest of your group. This is especially important and can save your group lots of time (and money) for your event. 

    If travelling with minors, ensure every parent or guardian has an itinerary along with a list of contact numbers they can reach. This helps build trust with the parents and offers them complete transparency ahead of departure day. A booking specialist will be in touch with you after your bus rental is confirmed to outline the next steps. 

    Student Bus Rentals 101 

    Your bus is booked for the departure day and you might think you’re ready to hit the road, but there are a few final considerations to make before leaving. Here are a few tips to make sure your student bus rental goes smoothly. 

    Permission Slips

    When travelling with minors, ensure you have all your documentation in order. For each minor travelling with the group, their guardian must sign a permission slip and acknowledge that the chaperone has responsibility over their child. The chaperone also has to sign a document acknowledging their responsibility. It is recommended to collect these documents well in advance of departure date and store them safely in an easy-to-access folder. This is especially important if you will be travelling over state lines. 

    Stay organized and stay together 

    One of the main advantages of chartering a bus for students is that it keeps the entire group together, however, communication is key. Ensure every student has a copy of the itinerary with arrival and departure times clearly marked, as well as pick-up and drop-off locations. 

    You can easily access your itinerary at Bus.com under the, you guessed it, ‘Itinerary Tab’. From there, select ‘Your Schedule Summary’ and share the link with all involved parties. If you are travelling with minors, send a copy of the itinerary to the parents and guardians along with contact numbers. Finally, elect a ‘bus captain’ for each vehicle rented. These captains will coordinate with other buses, identify stragglers, and help get everyone on the same page. 

    Pro tip: Collect everyone’s phone numbers before leaving and ensure each student has two people’s phone numbers. This will ensure that they can easily get a hold of another passenger if they need to. 

    School spirit on the road 

    The wheels on the bus go round and round…building school spirit is a big part behind bus rentals for student groups. While coach buses offer modern luxuries, including the ability to watch or stream movies on the go, your group can always turn to old-fashioned sing-alongs. This not only helps boost school morale, it also helps create new relationships. 

    Other students may want to take advantage of the group setting to study with their peers ahead of exams and sharpen their skills. It might be school, but it can even be turned into a game. Simply prepare a set of questions and a point system, and you’re good to go. Winner controls the AUX cord!  

    Ask for help! 

    As a student event planner you already have enough on your plate and Bus.com is here to help. We have a plethora of experience with student groups and can answer any and all of your questions to ensure your rental is without a hitch. Lastly, travelling with minors can seem daunting. Enlist the help of a faculty advisor to make sure all your documents are in order before hitting the road.

  • Student Ski Trip Planning Checklist

    Student Ski Trip Planning Checklist

    A ton of work goes into planning student group trips, and it can be difficult to stay on top of things. Ski trips are particularly complex, not only for the sheer amount of gear you have to keep track of, but also because of the varying skill levels that are bound to exist within your group. It’s your job to ensure that everyone’s needs are met, and, most importantly, that everyone has a great time.

    Sounds scary? It doesn’t have to be! We’ve compiled a checklist that you can keep at your fingertips to help you navigate the planning process like a pro. From booking group transportation to choosing the perfect ski resort, it’s all here. 

    Choosing a Ski Hill Location

    North America is a virtual treasure trove of skiable slopes, and while it’s a great feature of our landscape, it can certainly add to the stress of planning a group ski trip. How the heck are you supposed to choose? There are a few factors that might help narrow down the choices, so you can be sure every student gets the most out of the location.

    Number of Trails

    If you’re only hitting the slopes for a day or two, a hill with just a few runs might suffice. However, if your trip spans several days, you’ll want to choose a resort with a higher number of trails to avoid boredom. For instance, Mont-Tremblant, near Montreal, has 102 ski and snowboard trails, and for you West Coasters, there’s Squaw Valley Resort, which has over 170 runs.

    Difficulty of Trails

    Unless your student group happens to be your school’s ski team, there’s a good chance you’ll have some bunny-hill newbies, maybe a black diamond veteran or two, and everything in between. Luckily, many resort websites have a ‘Mountain Stats’ section with more info than you’ll ever need, including number of runs as well as percentage of difficulty levels. For example, Powder Mountain, in Utah, classifies its 154 trails as 25% beginner, 40% intermediate, and 35% advanced. A little bit – or a lot, rather! – for everyone.

    Availability of Accommodations

    Whether you want to reserve a block of rooms at a hotel or rent a house on AirBnB, it’s best to book early, as accommodations fill up fast, especially during peak times such as Spring Break. Before you do anything else, make sure the resort or adjacent town has rooms available for you, or you’ll just have to start over.

    Extra Amenities

    Are you hearing more buzz from your group about the après than the actual skiing? You might want to choose a location with a vibrant nightlife scene. Breckenridge, Colorado boasts a wealth of watering holes, both on the hill and in town, and Jackson Hole, Wyoming is well-known for its breweries and live music.

    What if you have reluctant skiers in the group? Many resorts offer a variety of winter activities, so your non-skiers can also have a great time outdoors. And après-snowshoe is a thing too!

    Finally, if you’re looking for an accessible ski experience, your may have fewer options, but there are some nonetheless — and they’re growing! Whistler, for example, offers a world-class adaptive skiing program, and Winter Park Resort works closely with NSCD, a Colorado-based adaptive sports program. Make sure you let the resort know early to ensure availability of instructors and equipment.

    Transportation Checklist

    Assess Your Headcount

    The first step in organizing group transportation is to get as close an approximation of your total number of travelers as you can. This will help you immensely in determining what kind of charter bus will best fit your group – and their gear.

    Find the Best Charter Bus Rental for Your Group

    Bus.com’s extensive fleet covers all the bases, so you’re sure to find a charter bus that’s just the right size and comfort level for your trip.

    Minibus: This no-frills option seats roughly 21 passengers, and is the best choice for a small group headed to a destination that is just a hop and a skip away. With limited storage, however, you’ll have to reserve some seats for luggage and equipment.

    School Bus: This yellow school-field-trip classic is similar to the mini bus in amenities, but with approximately 47 seats (again, storage is limited, so remember to set seats aside). The school bus and minibus are the most budget-friendly options.

    Mini Coach Bus: For small to medium-sized groups (up to 32 seats) traveling a distance greater than three hours, the mini coach is comfort on wheels. With leather seats, storage bays under the bus, WiFi, and TV/DVD, this guy will have you arriving in style.

    Coach Bus: The full-size coach seats up to 55 passengers. It has all the amenities of the mini coach, with an added on-board restroom, so you can drink all the hot cocoa you want en route! 

    How to Finance a Bus Rental

    We’re confident that there are few more affordable ways to travel as a group than charter bus rentals, but we also remember what it’s like to be a student, and how tight money can be (hello, instant ramen). The good news is that there are so many easy and fun ways to fundraise, and no one is better at it than motivated students.

    Fundraise Through Services: People love car-wash fundraisers, and it’s a good way for your group to bond, too (water fight, anyone?). For those in colder climates, there are similar activities you can organize, such as raking leaves, tutoring, or even bagging groceries at the local market (with their permission, of course!)

    Host Events: A dance-a-thon is great for raising money, and for getting your legs in shape for those moguls. You can also ask local businesses to donate items or gift-cards and hold a silent auction, or collect used books from friends and family and host a book sale.

    Sell Sweets or Candles : The lead-up to Christmas is the perfect time to get your hands on some stocking stuffers or other goodies to sell. Cookie dough is hugely popular (who’s got the time to bake from scratch, right?), and there are dozens of other options, such as candles, discount cards, and candy bars, to name a few.

    Accommodation Checklist

    You know your group best: are they more laid-back and looking for the whole ski-town package, or do they just want to eat, sleep, ski, rinse, repeat? This can help you determine how close you want to be to the slopes. Staying off-site might be more budget-friendly, and most resorts have a shuttle running to and from town for a small fee. 

    As for types of accommodations, knowing what kind of lodging experience your group is looking for will help you decide which one is best for you. 

    Hotels

    If your group members are looking for a higher level of privacy, a hotel might be the best option. Most chains offer a discount for groups, and will allow you to reserve a block of rooms, so you can still have the experience of togetherness, without having to line up for the shower! 

    AirBnB

    There are plenty of houses available on AirBnB that can accommodate groups, and this is a great option if your group likes to hang together, or would rather cook than eat out. Many are minutes from the hill, and offer extra perks, such as a hot tub, games, and an entertainment system. Keep in mind, however, that many places do have a quiet-time rule after a certain hour.

    Personal Cottage

    Someone in your group might have a friend or family member that has a cottage they’d be willing to rent to you – it doesn’t hurt to ask! As a bonus, this could solve the question of where to go right off the bat! Remember, though, that while you’ll likely save money, you’ll probably have to put in a bit more effort in making sure the place is spotless when you leave. 

    Packing Checklist

    Everyone knows the feeling of arriving at your destination and realizing you forgot something. You either have to do without, sheepishly borrow from a friend, or spend money to replace something you already own. Let’s avoid that altogether, shall we? Here’s a checklist to make sure nothing gets left behind!

    Duffel or Suitcase?

    While it’s tempting to overpack (hey, you might need that third pair of jeans, right?), consider that it might be a pain to lug a giant suitcase and all of your ski gear over snowy terrain, not to mention the valuable storage real-estate on the bus. A carry-on duffel or backpack is probably sufficient for bringing all the bare necessities – and a few luxury items. Check out our carry-on packing guide for tips on how to pack light like a pro.

    Ski/Snowboard Equipment Checklist

    Here’s a list of everything you’ll need to pack to hit the slopes, so you can stop stressing about forgetting something, and start getting excited to shred the gnar!

    • Skis/Snowboard (in ski bag)
    • Poles
    • Boots
    • Goggles
    • Helmet
    • Waterproof Ski Jacket
    • Thermal Fleece Top
    • Sweat-Wicking Athletic Top
    • Thermal Underwear
    • Mid-Layer Pants
    • Waterproof Snow Pants
    • Neck Warmer
    • Beanie/Toque
    • Gloves
    • Ski Socks
    • Day pack
    • Water Bottle/Camelback (can double as day pack) 
    • Money
    • I.D.
    • Hand/Foot Warmers
    • Phone with Waterproof Case
    • Sunscreen
    • Lip Balm
    • First Aid Kit
    • Multi-Tool
  • How to Plan a Successful Student Ski Trip

    How to Plan a Successful Student Ski Trip

    Trudging to class through snow and slush, spending those precious few daylight hours cooped up in the library, relying on coffee for sustenance and warmth… let’s face it, being a student in the winter can be a real drag. But a ski trip is the perfect escape from textbooks, midterms, and the winter blues.

    There are lots of things to consider when organizing a ski trip for a large group, like where to go, what to pack, and how to get there. It may be daunting, but don’t worry, we’ve got you covered.

    Group transportation

    Transportation is often seen as an afterthought, and that can cost your student group money, as you’ll likely have fewer choices the longer you wait. By booking transportation in advance, though, you can get the best deal on the best mode of transportation for your group.

    If you’re booking for a group of 15+, you might want to consider booking a charter bus. Bus.com allows you to book anytime without deposit. In fact, you don’t pay a cent until a few weeks before your trip!

    So let’s talk charter bus options: Chartering a bus can be the easiest and most cost-effective way to ferry your student group to and from the ski resort. It’s safer and more relaxing than traveling by car, and it’s also a great time for students to bond (singalong or games, anyone?). And Bus.com’s extensive fleet includes all types of buses to suit any group’s needs.

    School Bus

    This big yellow classic is not only the most budget-friendly option, it can offer some of that sweet field trip nostalgia. It seats around 47 passengers, but offers limited storage, so you might want to section off a few seats in the back for equipment and luggage. We recommend the school bus for destinations that are less than three hours away, otherwise you’ll have to think about bathroom breaks.

    Minibus

    This is essentially a smaller version of the school bus, but with a few moreb amenities (A/C, DVD/TV sometimes, etc.), and a verycomfortable way to travel short- or medium-distances. Minibuses seats approximately  21 passengers, but lack storage space, so you’ll want to again leave a few seats free for luggage and equipment.

    Coach Bus

    We’d argue that the coach bus is more comfortable than a first-class plane seat, at the teensiest fraction of the price. In fact, since the bulk of the cost of a charter bus goes toward paying for the driver’s time, it’s not much more expensive than a school bus.

    And there’s plenty of storage under the bus for all your skis and snowboards! Equipped with everything your students might need for an enjoyable ride – restroom, TV/DVD, outlets, and WiFi, even the fussiest traveler will be comfortable. Coach buses even feature reclining seats for snoozing after those ungodly-hour departures!

    Mini Coach Bus

    The mini coach seats more than the minibus, accommodating 32 passengers, and you can fill ‘er up with student bodies, as there is storage bays available under the bus. It has all the amenities of the full size coach except a restroom, so make sure to plan ahead for stops!

    Accommodation

    While there are heaps of options out there to house your group, finding the right one can take a bit of planning. The first thing you’ll want to do is get an approximate head-count to determine how many rooms/beds you’ll need.

    Hotel

    Hotels are usually the best option for larger groups, and you can often score a discount if you reserve a whole block of rooms. Students tend to be okay with sharing rooms (dorm life, right?), which will lower costs. Remember who you’re dealing with when choosing a hotel. College kids are, well, college kids, and things might get a little… festive. Some hotels are more lenient about noise and a little rowdiness, while others are much more strict.

    AirBnb

    Ski resort towns are bursting with AirBnB rentals, with many accommodating 20+ people. Some places charge a base price plus extra per person, however, so it can add up! AirBnb is best for end-of-season trips, as there is less demand.

    Personal Cottage

    Ask around! You never know when someone might have access to a chalet for your group to use, either for free or at least t  a lower cost than a hotel or AirBnB. Plus, the choice of where to go is made for you!

    Packing Essentials

    We know you only get a few days of snowy fun before it’s time to hit the books again, so there shouldn’t be a need for anything bigger than a carry-on. Take a peek at our Carry-On Packing Guide for tips on how to maximize your baggage space.

    Ski-Snowboard Equipment Checklist

    A daypack is useful to bring along to store essentials when you’re on the slopes. Not having to trek back to the hotel ‘cause you forgot your goggles means one or two more blissful runs down the mountain. Here’s a handy checklist you can run through before packing for your trip, and again before heading out for the day.

    Gear/Clothing

    • Skis/Snowboard (we know, we know. But late nights and early mornings…)
    • Poles
    • Boots
    • Goggles/Sunglasses
    • Helmet
    • Outer Shell (top)
    • Base Layer (top and bottom)
    • Mid Layer (top and bottom)
    • Snow Pants
    • Neck Warmer
    • Beanie/Toque
    • Gloves
    • Thermal Underwear
    • Ski Socks (min. 2 pairs)

    Accessories

    • Water Bottle
    • Snacks (energy bars/nuts/fruit)
    • Lift Pass
    • Money
    • I.D.
    • Hand/Foot Warmers
    • Phone
    • Waterproof Case or Ziplock for Phone
    • Sunscreen
    • Lip Balm
    • First Aid Kit
    • Driver Ratchet Tool
    • Resort Map

    Now that you’re ready to go, there’s just the small matter of where to go!

    So Many Ski Hills, So Little Time!

    We know planning a student trip can be time-consuming to say the least, so we’ve compiled a list of what we think are the best places to hit the slopes around the Toronto, Montreal, and New York areas.

    Toronto

    Blue Mountain Resort is near Collingwood  in – you guessed it – the blue mountains of Ontario. The third most popular skiing destination in Canada, it has 42 runs, as well as freestyle terrains for the adrenaline junkies in your group.

    Just an hour from the city is Mont Saint-Louis Moonstone. Continuously expanding since 1964, it boasts 36 runs, high-speed chairlifts, and award-winning freestyle parks.

    Named for the valley at the foot of its hills, Horseshoe Resort is a great choice for groups that include non-skiers, as they have a variety of other winter activities, including tubing, cross-country skiing, fat biking, snowshoeing, and more!

    Montreal

    The second most popular ski destination in Canada, after Whistler, is Mont-Tremblant. With a whopping 102 ski and snowboard trails, it’s easy to see why! Tremblant Village also has a thriving nightlife for the necessary apres-apres-ski sessions.

    The closest to Montreal at 45 minutes is Ski Bromont. It has over 142 trails spread over 7 hillsides, and has the largest illuminated skiing area in North America, so you won’t have to pack it up when the sun goes down!

    Mont Sutton has the highest number of glade trails in the region, giving you the chance to really embrace nature as you zigzag through the trees. With over 200 junctions, it’s a real-life choose-your-own-adventure!

    New York

    Hunter Mountain, in the Catskills, is suitable for all levels of skiers and riders, with 67 trails, 7 gladed areas, and 4 terrain parks. It also has 100-percent snow-making coverage, so you’re guaranteed snow on every run.

    A little farther from the city, in Vermont, is Stowe Mountain Resort (you’ll want the coach bus for this one). With 116 trails and a 2300ft vertical drop, it’s a sure bet for any skier or snowboarder. And for those who want to take a break from the slopes, they’ve got sleigh rides and dogsledding too!

    The closest to New York City, at only an hour away, is Thunder Ridge Ski Area. This is the most newbie-friendly resort, but experts will feel right at home, too, with 7 black diamond trails. They offer a special rate for groups of 25 or more, and will work with you to provide a customized experience.

    Shoop Shoop!

  • Student Event Planner’s Guide to Conference Transportation

    Student Event Planner’s Guide to Conference Transportation

    Summer is over, students are settling in, and that means student conferences are on the horizon. So much goes into planning these events, from renting venues, to booking guest speakers, to stocking up on the essentials (wine and cheese, anyone?). One often-overlooked aspect of student conference organization, however, is transportation. Time and money are rare commodities in the world of higher learning, and students may be looking for cheap and easy ways to get to and from conference venues. Providing charter buses or shuttle transport is a great way for event planners to keep attendance numbers high and to keep things running smoothly! 

    What kind of bus should you book for your conference? 

    Many factors come into play when deciding what kind of transportation is needed for a student conference. Is the venue close to the school? Are there several venues? Are there overlapping events? Are you hosting people from out of town? These are just some of the questions that will determine your needs, and once you know what you’re looking for, Bus.com can help you plan a custom itinerary, tailor-made for you and your budget. 

    For instance, if the conference requires students to remain at one venue for the day, a charter bus might be more your flavor than a shuttle bus fleet. If, however, the event is spread out over several locations, or if the format is one in which students can come and go throughout the day, shuttle buses may be a better option. Shuttles between the airport and hotels near the conference venue are also a great way to add a sense of ease and organization to your event that guests will appreciate, without breaking the bank. 

    Why should you charter a bus for student conferences? 

    Relying on students and invited guests to work out their own transportation to your conference can cause unnecessary stress and potentially – eek! – lowered attendance. Having to take a subway and two city buses is not going to make students want to jump out of bed to attend a 9AM lecture, no matter how good the coffee provided may be. Make it easy for them with an easy-on, easy-off, comfortable ride, where students can study, catch up with friends, or even sneak in a quick snooze before a day of learning and networking. Bus.com will work with you to make sure your itinerary is followed to a tee. Want to take the scenic route to wow out-of-towners? No problem. The route is up to you. Last minute schedule changes? We’ve got you. Bus.com provides 24/7 customer service support on and off the road. 

    Student charter bus rentals for conferences.

    Where to begin? 

    The first step to providing seamless transportation services for your student conference is planning your itinerary. Where will students be picked up? Will there be only one pickup location, or several? Where will they be dropped off? What time do you want students to arrive, and how long does it take to travel to the venue from the pickup location(s)? It’s important to factor in driving time, boarding time, as well as any rest stops you might take. Buses can take up quite a bit of space, so don’t forget to get any permits you might need for parking and loading! Finally, consider whether you need to pick up groups at the airport, shuttle attendees to different venues throughout the day, or transport guests to a hotel at the end of the night. 

    How to book buses for your conference 

    You can book with Bus.com anytime. We do recommend, however, that you book 6 months in advance in order to secure the lowest possible prices. 

    We also understand that budgets for academic events aren’t a self-replenishing well, and money isn’t always available in advance. This is why we have a Book Now, Pay Later option. You only need to pay 21 days in advance of your rental dates, and we’ll even send you a little reminder, so you can just reserve and relax – or get back to planning the rest of the conference! 

    Booking buses for student conferences 

    It doesn’t get much easier than booking transportation with Bus.com. First, enter your trip details into the online booking tool. You’ll get quotes for different bus options. Once you review the quotes and accept one, a Bus.com Booking Specialist will get in touch to help you work through any remaining details. We partner with a wide network of over 2,300 bus rental companies across North America to find you the best price for your ride, saving you both time and money.  

    Charter bus rentals for student conference transportation.

    Stick to the budget 

    Having a well-thought-out budget can go a long way in helping you determine what kind of bus rental you want to book, and in making sure there are no surprises. Some things to consider: who is footing the bill for transportation, event organizers or the students themselves? Is the driver parking and waiting or simply dropping off? Do you need a permit for parking and loading? Do attendees require on-board bathrooms? How about WiFi? The more you know about you and your attendees’ needs, the better equipped you’ll be to select the best transportation at the best price. 

    Bus prices range from around $81/hour for a school bus to about $115/hour for a full-size coach. Each quote includes several options to choose from, with a breakdown of  amenities, a short description of bus types, as well as a Bus.com score.  

    How to pick the right bus 

    There isn’t an enormous difference in price between, say, a minibus and a mini coach bus, as most of the cost goes toward the driver’s time, and so your selection depends mainly on your passengers’ needs. A school bus can be perfect if you’re simply transporting a group from one part of the city to another, for instance, but for longer trips, or if your conference attendees require WiFi and outlets to work in transit, a premium coach bus might be a better fit. Take a peek at Bus.com’s Quick Guide to Bus Types to get an idea of what’s available. Remember, you can save money by going with a school bus, but you might lose time having to accommodate bathroom breaks. In essence, it’s all about finding the right balance between cost and comfort.  

    Who’s driving? 

    A driver is included with each bus rental, so you don’t have to worry about backing a 40-foot coach bus into a parking spot yourself! All of Bus.com’s partners are strictly vetted as well, so you can be sure your driver has the safety and comfort of passengers in mind as much as you do. In fact, 24 hours before your scheduled trip, we will send you your driver’s name, phone number, an emergency number, as well as your trip’s dispatch number. This way, you have complete control over your conference attendees’ transportation, from start to finish.

  • What You Need to Know About Chartering a Bus for Minors

    What You Need to Know About Chartering a Bus for Minors

    Update: Bus.com is following the COVID-19 situation closely. In order to protect our customers and drivers and to allow for an enjoyable travel experience, we have implemented the following safety measures:
  • The disinfection of all hard surfaces
  • The provision of hand sanitizer
  • Driver-less boarding
  • Physical distancing and masks (upon request)

Bus.com’s online booking tool makes chartering a bus a simple process, but travelling with students is still no easy task. It’s complex, but it’s not insurmountable. You can do it! And we’re here to help. The most important thing to remember is that each state or province has different requirements. What might be expected in Miami could be totally different in Toronto. Before you start gathering documentation, speak with your school board to learn more about your regional necessities.

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Bus.com offers safe and affordable employee shuttle services — customized just for you

Choosing a bus

The school bus might be the first bus you consider when looking at bus charter types, but they aren’t perfectly suited to every trip. School buses are best for short field trips. Many bus operators will even let you sit three kids to a seat if they are under the age of 10. Verify with your booking specialist if you’d like to sit three to a seat. If you’re taking a class of kids from the suburbs to a museum downtown, rent a school bus. If you’re chartering a bus for an overnight adventure like a college tour, you’ll need something a little more comfortable. For those long trips, you’ll want to rent a coach bus.

Note: Don’t forget to account for chaperones when you calculate your passenger list.

Documentation

As mentioned at the beginning of this article, each state, province, school board, school, or organization will have its own expectations for the kinds of consent and waiver forms required for transporting students. This all gets a lot more complicated when you’re crossing borders. Make sure that you reach out to your organizing body to learn about your region’s specific rules. And remember! Even babies require passports!

Besides the types of documentation you’ll need, there are other things to consider when you’re compiling your papers for departure. Firstly, you’ll have to select an organized member of your leadership team to collect the documentation and make copies for the chaperones on every bus. You’ll also want to make sure that important medical information is shared with those that need to know, keeping privacy in mind. Finally, don’t forget to get liability insurance. Check with your school board to find out what their insurance policy covers.

Charter bus rentals for kids.

 

Organizing payment

When you rent a charter bus, be it a school bus or a coach bus, you’re going to save money on transportation. That said, we understand it is still a lot of money to gather up front. Bus.com offers a Book Now, Pay Later policy, so you can book a bus at an early bird price and wait to pay until 21 days before departure. Since we recommend booking charter buses at least six months in advance, you’ll have lots of time to organize payment from your participants. Set a deadline and communicate it with all your passengers’ parents.

Note: An adult has to accept Bus.com’s Terms and Conditions and use his or her credit card to process the charter bus payment.

 

Accommodations

When it comes to booking accommodations, the same considerations apply as they do for chartering a bus. Similar to our policy regarding who can pay for a bus rentals, most hotels and hostels require an adult make the reservation and pay for it. Many ask that a certain amount of chaperones be present. Some don’t allow unaccompanied minors at all. For all trips with minors, make sure you call your hotel or hostel to ask about their policies regarding minors. You don’t want to show up for your reservation and be turned away.

 

Safety

We can’t talk about charter buses for minors without talking about school buses. One of the most common questions people have is “are they safe?” That’s understandable given the school bus’s lack of seat belts. But this lack is not an act of negligence. It’s a safety feature. In the event of an accident when minors on the bus, it is too difficult for the chaperone to undo 40 seat belts. To account for the lack of belts, school buses are designed to keep kids safe in the event of an emergency. Learn more about school bus safety in our blog post, “Why Don’t School Buses Require Seat Belts?” If you feel like you absolutely must have seat belts, ask your booking specialist. They can set you up with a coach bus that is equipped with belts.

Charter bus rentals for minors.

 

Communication

Communicating with your leadership staff and bus operators is key to pulling off any trip, but it’s especially important when you are travelling with minors. Use a group chat to keep chaperones connected throughout the entire trip. You should share attendance records, emergency notifications, and itinerary changes. You should also keep important documents in a shared digital folder. Keep it private, only allowing access to those who need it, because you’ll want to keep passengers’ important medical information accessible to the responsible adults.

As you devise your communications strategy for your trip, don’t forget to include parents. It takes a lot of trust for a parent to let their kids go out on the open road. Assuage their fears by keeping them in the loop. Parents should know where their children will be and what time they will be there. They should also have the chaperone’s contact information.

 

How to be the best chaperone

Being a good chaperone is more than sitting on a school bus surrounded by kids. It’s an active position. You need to be paying attention at all times, especially if you’re travelling with young kids who have a tendency to wander off. That’s why it’s important to collaborate with you fellow chaperones. If your field trip is longer than 6 hours or if you’re travelling overnight, work in shifts so everyone is alert. Alert doesn’t mean being a drill sergeant. It means being energetic, maintaining positivity, and promoting a fun and friendly atmosphere. You’ll also want to position yourself as a good listener, especially if you’re travelling with teens. Be someone that everyone on the bus can come to if there’s a problem no matter how embarrassing it may be. Lastly, don’t involve yourself in every moment and every experience. Teens want to feel independent and if you’re hovering they’ll resent you. Be present but don’t be a helicopter.

Rent charter buses for kids.

 

Keeping kids happy

“Are we there yet?” It’s a familiar refrain when you’re on the road. While you can’t eliminate the question, you can extend the period of time between hearing it. Plan games, keep food on hand, and schedule your pit stops.

 

Games

Prepare several games and sing-a-longs for the road. Don’t play them as soon as you get on the bus. It’s best to save them for after the initial excitement of boarding wanes. For ideas on games to play, check out our “Group Games to Play on Long Bus Rides” post.

 

Food

Even if you’ve requested parents send their kids with food, it’s important to have snacks on hand. Parents are busy and can forget to pack snacks. Kids will take any opportunity to lose their lunch boxes. A million things can happen so it’s important to make sure you have healthy snacks and water at the ready.

 

“I have to go peeeeeee!”

If you’ve rented a coach bus, you’ll have an on-board restroom. But if you’ve rented a minibus, mini coach bus, or school bus, you’ll need to schedule extra pit stops. Open a map and plot out which service stations you’ll visit along the way.

 

Driver certification

If you’re traveling in San Francisco, Los Angeles, or anywhere else in California, you need to be aware of SPAB certification. SPAB stands for Student Passenger Activity Bus. It’s a special certification that all drivers transporting minors require if they are driving in California. Make sure your booking specialist knows you’re transporting students in Cali so they can ensure a SPAB certified driver is hired.

  • How to Facilitate Group Bus Pick-up Points

    How to Facilitate Group Bus Pick-up Points

    With everything that goes into group travel—itinerary planning, budgeting, outfit selection—it’s easy to forget about some of the logistics that go into efficient charter bus travel. Choosing a good spot to load the bus sounds burdensome, but, with a little guidance, it’s easier than you’d think. It just requires communication and forethought. Having a clear pick-up plan reduces costs, saves time, and avoids parking tickets. Use this guide to find and secure the best pick-up point for your group.

    Talk the talk: Charter bus terminology

    Being able to clearly communicate to bus operators, municipality officials, and booking specialists is going to make it a lot easier to get what you want out of your charter bus experience. And you’ll sound cool too! Here are a few key terms:

    Staging

    Staging refers to the period of time between the bus’s arrival to your group’s departure.

    Loading

    Loading time depends on your passengers. It covers the time it takes everyone to check in, put their luggage in the undercarriage (if you’ve booked a coach bus), find seats, and get comfy.

    Organize group charter bus pick-up points.

    On-Duty

    On-duty time consists of the hours your driver is “at work.” This includes time when they are not driving, but responsible for the vehicle.

    Driving Time

    This is pretty self-explanatory. It’s the time your driver is driving.

    Deadhead

    Deadhead is the time it takes your driver to get from the bus depot to your departure point, and it is part of the price of the bus rental. It’s also the reason why we try to match you with the closest carrier to your pick-up point.

    What makes the ultimate pick-up point?

    Space! The more the better! Not only do you need space to park your bus, you need space for your passengers and coordinators to mill about and get organized. If you’re in a parking lot, reserve 3 or 4 parking spots (depending on whether you’ve booked a minibus, a school bus, or the full coach). Your pick-up point also needs to be clearly marked to help both your driver and your group members find it. Finally, it needs to be legal. That means speaking to the owner of the space, be that a business owner or municipality. You’ll need them to sign off on your use of the space. Would you want someone parking a bus at your house without telling you?

    If you find yourself traveling with a group of 15 individuals or less, then it might make more sense for you to rent a sprinter van. A sprinter van is a type of small but spacious vehicle rental that can even be driven by a member of your group with a valid driver’s license. Of course, Bus.com also offers the option to rent a vehicle that comes with a professional driver.

    Organize group charter bus loading points.

    How to find pick-up points

    Figure out where your passengers are coming from. If you’re representing a school group, office, or team, it should be easy. This step can get complicated when you’re transporting wedding guests and other social groups. Once you have a general idea of where your passengers are, get on Google Maps and look for big open spaces that are easily accessible by your passengers. If you already have access to a parking lot, you’re in luck. You simply have to coordinate with your bus operator to be in the predetermined spot at the right time.

    How to schedule staging and loading

    As you plan your schedule, remember to add buffer time. Traffic and weather can always impede your timing. If you build in time to respond to unexpected circumstances, you’ll keep calm when it comes to arriving on time. For staging time, you’ll need 15 to 30 minutes. We recommend planning for the full 30, just in case. Schedule your group to arrive 15 minutes before departure, but tell them 20 minutes.

    Note: Staging counts as on-duty time which affects the price of your bus rental.

    Permits—Get ‘em!

    It’s tempting to skip permits, especially when you have to pay for them, but permit violations are far more costly than the permit itself. If you’re in a parking lot, get the owner’s written permission to use the space. If you’re in a pay parking lot, pay for it. If you’re in a city-sanctioned loading zone, get a permit. Just make sure that whatever location you choose, you’re allowed to be there.

    How to organize group bus pick-up points.

    Popular Pick-Ups

    Airport Pick-Up

    Airports are one of the busiest places charter buses frequent, so it’s important to have a plan. Most airports expect charter buses and have designated loading zones. You may not be able to plan a long staging time, so make sure your passengers know where to go. Email everyone a map of the airport with the pick-up point highlighted. You should be able to get a copy of the parking map on most airport websites. It’s also important to account for customs and baggage claims when making your schedule. And be ready for unexpected flight delays.

    Hotel Stays

    Depending on the size of your hotel, there might be a parking area designated for charter buses. If not, you’ll need to reserve 3 to 4 parking spots, especially if your bus is staying over night. Your hotel will be more than happy to advise you on loading zones, so give them a call. Hotel staff are notoriously polite, just like the Bus.com booking and customer service team!

    Landmarks and Museums

    Things start to get tricky when you’re dealing with landmarks, especially when they’re historic and from a time before buses. If no bus parking is available at the location, you’ll need to have your driver drop you off and park elsewhere. If the parking zone is close enough, take a walk and enjoy the neighborhood.

    Sports Facilities and Team Travel

    You’re in luck. Sports facilities are charter bus pros. They’re used to accommodating teams, so they can handle yours. And if you’re just a bus full of fans, stadium staff can direct you to designated large vehicle parking. Despite how accustomed to charter buses sports facilities are, it’s still important to call in advance and reserve parking. The lots get crowded quickly.

    How to plan group bus pick-up points.

    Parking pro tips:

    Big box stores are hidden gems for bus operators. They have massive parking lots that are often pretty empty on weekdays. Talk to the mall manager to request a corner. You can also look for major municipal parks. They usually have designated loading zones for charter buses, and they’re easy to find. Talk to a municipal official to secure a permit.

    Resources:

    /blog/how-to-find-bus-rental-pick-up-and-drop-off-locations-in-a-busy-c/

  • Guide to Renting a Frosh Bus

    Guide to Renting a Frosh Bus

    Frosh is one of the most memorable times of anyone’s college or university experience. It’s also the first exposure new students get to their campus lifestyle and to their peers. But before the week begins, they’ll probably be feeling nervous about the experience; they may have just moved to a new city and don’t know anyone or they’re understandably nerve-racked about kickstarting the next chapter of their academic career. As a frosh organizer, it’s your job to help them feel comfortable and ensure they kick off their year in style.

    Why rent a bus for frosh?

    Apart from making sure froshies have an awesome time, it’s also your goal as a student organizer to create a safe and social environment for your freshmen. Student charter bus rentals accomplish both of those things. Since many students are new to the area and won’t know how to get around, a bus keeps them from having to scramble their way around the city trying to keep up, not to mention that it’ll keep them in a safe. And perhaps most importantly, the bus ride is an instant bonding experience – frosh-goers will immediately make new friends just by sitting down.

    Types of frosh trips

    The frosh party bus is as versatile as it is fun. It can escort your big group between bars during a classic frosh activity: The pub crawl. (In the process, it eliminates drinking and driving.) If your frosh includes a day trip to a nearby town or an afternoon at the beach, the bus is the best vehicle to get everyone there at the same time. And if you’ve got an outdoor activity lined up at a nearby park, you can carry all your equipment or gear in the bus’s roomy undercarriage storage while getting everyone and everything there on time.

    Bus selection for frosh

    Every frosh is different, and the bus you select for your event will depend on your needs. If, as mentioned above, you require storage for equipment, then the coach bus is the one for you. Of course, the classic yellow school bus will make your students feel like, well, students — and for shorter, no-frills-type trips, it’s a great option. For smaller groups, the minibus or mini coach bus may be more cost-effective — and easier to park.

    Frosh bus rentals

    How much does a frosh bus cost?

    Each bus has its own cost structure, which you can learn more about here. In general, the school bus is the most cost effective, starting at $81/hour. The most luxurious option, the coach bus, starts at $115/hour. But you can learn more about choosing the bus that’s right for you here.

    Fundraising suggestions

    Where there’s fun, there’s usually money that’s been collected to fuel it. If your school doesn’t fully fund your frosh activities, you may have to turn to fundraising to finance your welcome week. We’re talking about students that aren’t made of money, after all. If you go that route, consult our guide to financing your bus rental before anything else. We put it in easy-to-understand terms with an infographic.

    When should you book your bus?

    We typically advise large group event organizers to book their bus rental six months ahead of time. Frosh is one of those things that happens every year at the same time. Depending on when the organizing committee gets together to plan the following year’s event, you may be able to hit that goal. Frosh Week is always the first week of school, in late August or early September. So you should reach out to Bus.com before the previous school year ends and the committee breaks for the summer.

    Minors, waivers, medical forms, chaperones

    If you do rent a bus, it’s important to follow some steps to ensure the students’ safety and that you’re doing things legitimately. Underage drinking is not permitted on our buses, so if your group is comprised mainly of minors, you may want to consider a dry frosh, or at least dry activities for the ones that use the bus. Each student should have identification with them at all times, and each bus carrying minors should have at least two chaperones on it. Even if your bus has no minors, a good rule of thumb is to have two frosh leaders on every bus.

    Rent a charter bus for your university frosh event.

    Drinking on the bus

    Drinking isn’t usually permitted on our buses, but to be sure, confirm with your booking specialist, since it always depends on the bus provider’s rules. Again, if there are minors on the bus, there should be no drinking. Doing the party bus thing with drinks flowing can be fun, but it can also go very wrong. If someone gets sick on the bus, the clean-up fee will probably come out of the deposit (typically around $200). To be safe, it may be best to avoid alcohol during bus rides completely. Trust us: Froshies will find other opportunities to drink!

    Rideshare option

    If your frosh schedule includes a trip to a big event that partners with Bus.com, and you don’t have enough people to fill one bus, you could consider the convenient rideshare option, wherein you book individual seats alongside other passengers rather than the entire bus for your group. Consult our guide to learn more about that option.

    Decorating your bus

    A big part of frosh week is school pride — you’re welcoming in a whole new class of students and they need to know from day one that they made the right choice. Announce yourselves to the city — and taunt your rival schools — by wrapping your bus in school colours, your school logo, or your sports team name. You could even organize a contest to come up with the best bus wrapping design!

    Best frosh activities on the road

    Again, it’s all about school pride! Teach your new schoolmates all the songs and chants everyone else already knows — that way they’ll know what they’re doing by the time they show up to their first school football or basketball game. Oh, and don’t forget about bashing your rival schools. As loyal as your frosh should be by week’s end, they should also be fully certified in chirping all the other schools.
    Charter bus rentals for university frosh events.

    Loading the bus

    It’s important to consider loading zones around the city and around campus — places you can legally leave your bus sitting and running while students board. Make sure to check all the signs beforehand and build out a plan for pick-ups and drop-offs.

    Communications on the road

    How will you communicate with your group while on the road? Well, kids these days are pretty into their phones. So why not start there? Set up a group chat through iMessage or Facebook, or have everyone download Slack and message there. Share all important documents through their new school email addresses to get them accustomed to using them. Finally, create a fun hashtag for the week — you know they’ll be posting snaps with their new friends all over their socials! #BestFroshEver