Chicago Guide to Conference Shuttle Bus Rentals

Organizing a conference in Chicago can feel like a full-time job, especially if it is your first time. From securing a lavish venue to locking down a relevant keynote speaker, conference organizers in the Windy City have their hands full. With by your side, however, coordinating safe and reliable conference transportation has never been easier.

A charter bus rental or conference shuttle service eliminates the hassle of group transportation, ensuring your guests get from point A and B with ease. Whether you need a full-sized coach bus rental or a fleet of minibus rentals, has an abundance of experience at organizing conference shuttle services, wherever you may be heading. All charter bus rentals and shuttle services in Chicago can be outfitted with a range of amenities and onboard technology, helping your team remain productive while on the road.

Our Guide to Chicago Conference Shuttle Bus Rentals will equip you with all the information you’ll need to book a competitively priced Chicago charter bus rental for all your transportation needs.

Why rent a conference shuttle bus rental in Chicago?

There are a number of reasons why conference organizers and businesses rely on for all their transportation needs. A conference shuttle bus rental in Chicago is ultimately the most convenient way to transport groups of all sizes between venues, hotels, and convenient drop-off locations.’s award-winning booking specialists are at your disposal 24/7, before, after, and during your event, ensuring your conference runs smoothly. From optimizing your transportation costs to helping you find the right-sized Chicago charter bus rental and shuttle service, our team is here to help.

Shuttle bus rentals are also proven to increase participation and attendance rates at conferences, offering your guests a safe and reliable ride to and from pickup and drop-off locations. Indeed, all charter bus rentals with come with a fully-vetted and experienced driver that will navigate Chicago’s traffic and congestion so your guests won’t have to.

A conference shuttle bus rental is also the best way to keep your business’s carbon footprint in check, consolidating your entire group within one compact and affordable charter bus rental or shuttle service. Whether you are heading to an out-of-town conference, or simply need a recurring shuttle service in and around downtown Chicago,’s on-demand transportation model simplifies group transportation, eliminating the need for heavy upfront investment.

Our charter bus rentals and shuttle bus services can also be equipped with a range of amenities and onboard technology, including hi-speed WIFI, power outlets, air conditioning, and more. Get your conference charter bus rental quote today using our online booking tool, or contact our booking specialists with any questions you might have along the way.

Chicago Conference Charter Bus Rentals connects conference organizers with its versatile fleet of over 40,000 charter bus rentals and shuttle bus rentals, ranging from the fully-equipped coach bus all the way to the streamlined school bus rental. Keep reading for more information on each Chicago charter bus rental available for your upcoming conference!

Chicago Coach Bus Rentals

Coach bus rentals in Chicago are ideal for transporting large groups of people over longer distances. Coach bus charters can typically accommodate up to 55 passengers at a time, epitomizing modern luxury and comfort on the road. In fact, coach bus rentals come equipped with a wide range of amenities, including an onboard restroom, hi-speed WIFI, vehicle-wide air conditioning, and power outlets, keeping your group connected on route to their destination.

Coach bus rentals also come with a dedicated undercarriage storage space, perfect for storing any personal belongings, baggage, and more. Ultimately, coach bus rentals in Chicago are perfect for transporting larger businesses to out-of-town conferences and corporate events. Typically, a coach bus rental is recommended for all trips over three hours, ensuring your guests arrive at your conference safely, reliably, and on time.

Chicago Mini Coach Bus Rentals

Enjoy many of the same amenities as a fully-sized coach bus rental, albeit in a more compact package. Mini coach bus rentals are equally suited for both shorter- and longer-distance trips in Chicago, offering a versatile charter bus rental and shuttle service option to conference organizers. Mini coach bus charters can comfortably seat up to 31 passengers at a time, and can be customized according to your specific transportation needs.

Common amenities found on a mini coach bus rental include, but are not limited to, WIFI, power outlets, air conditioning, and significant storage space. In many ways, mini coach bus rentals offer conference organizers the perfect in-between a fully-sized coach bus and the more streamlined minibus rental, without compromising on comfort. Indeed, a mini coach bus is an excellent option for a conference shuttle service given its affordability.

Chicago Minibus Rentals

Purpose-built for economy and efficiency, minibus rentals in Chicago are beloved by conference organizers for their affordability. Transporting up to 21 passengers at a time, minibus rentals are a great option for conference shuttle services given their compactness and ability to navigate tighter urban environments with ease.

Minibus rentals ultimately are designed to keep costs streamlined, eliminating the need for unnecessary amenities. Conference organizers typically turn to these charter bus rentals for nearby conferences in Chicago, or for recurring conference and employee shuttle services. Minibus rentals are best suited for shorter-distance trips, including transporting passengers within and between communities.

Chicago Sprinter Van Rentals

Sprinter van rentals are the most cost-effective and fuel-efficient way of transporting small- to medium-sized groups safely and reliably in and around Chicago. Comfortably seating between eight and 15 people at a time, passenger van rentals are ideal for a variety of different trip types, notably as conference shuttle services.

Most sprinter van rentals come equipped with a standard set of amenities similar to a standard van, including reclining seats, a spacious trunk, air conditioning and a USB outlet (typically next to the driver). Certain passenger van rental configurations can be outfitted with WIFI, however, be sure to contact one of our booking specialists with any questions!

Chicago School Bus Rentals

When conference planners are in need of a budget-friendly method of transportation, they often turn to school bus rentals in Chicago. While typically associated with K-12 field trips, school bus rentals have emerged as popular conference charter bus rentals and shuttle services. School bus rentals are ideal for transporting large groups of people over shorter distances, accommodating up to 47 passengers at a time.

School bus rentals ensure that all your conference guests reach their destination safely and on time, while respecting your budget. These charter bus rentals do not come equipped with a slew of amenities, however, this is what ultimately helps keep costs streamlined.

Conference Event Venues in Chicago

There are a number of different conference event venues to choose from in Chicago, ranging from the Hilton and Waldorf Astoria all the way to the Fairmont. Here are four of our favourite conference venues in Chicago to get you started!

The Hilton Chicago

Overlooking Grant Park, Lake Michigan, and Museum Campus, the Hilton Chicago is among the most popular conference event venues. Boasting over 78 different meeting rooms, the Hilton in Chicago can accommodate conference and corporate groups of all sizes.

Secure a safe and reliable Chicago charter bus rental or recurring conference shuttle service to and from the Hilton with! A charter bus rental or shuttle bus rental is ultimately the most convenient way to move your guests around, incentivizing their attendance.

The Allegro Royal Sonesta Hotel Chicago Loop

The Allegro Royal Sonesta Hotel Chicago Loop is yet another lavish venue for larger conferences and corporate gatherings, featuring over 14,000 square feet of event space alone. Voted a top hotel in Chicago by the readers of Condé Nast Traveler, the Allegro Royal was renovated as recently as 2015.

Located in the heart of downtown Chicago, parking may be hard to come by around the Allegro Royal. However, a charter bus rental or shuttle service eliminates the hassle of finding parking for your guests, dropping them off directly to the hotel safely and reliably.

Waldorf Astoria Chicago Hotel

When conference organizers are looking for a venue in Chicago, the Waldorf Astoria is often atop their list. Located in the Gold Coast of Chicago, the Waldorf has everything you need for any conference or corporate event. From sophisticated corporate event spaces to custom catering options and top-of-the-line service, the Parisian-inspired hotel hosts up to 180 guests at a time.

Be sure to confirm your Chicago charter bus rental or shuttle bus rental in advance, ensuring you find a competitively priced method of transportation. Our fully-vetted and experienced driver will take care of the rest, transporting your guests from the hotel and back safely and reliably.

Fairmont Chicago

Whether you are organizing a small conference or a lavish gala, the Fairmont Chicago accommodates in style. This historic Chicago venue comes equipped with over 63,000 square feet of meeting space, as well as an Imperial Ballroom that can host up to 2,000 attendees, offering you ample space for your conference.

A Chicago charter bus rental and shuttle service is ultimately the best way to transport your guests to and from the Fairmont – and back again. Simply set up convenient pickup and drop-off locations, sit back, and enjoy the ride!

Booking your Chicago Conference Shuttle Bus Rental

Transportation plays an essential role in ensuring the smooth operation of any conference in Chicago. Whether it’s guaranteeing the punctual arrival of guests to boosting attendance and participation rates, conference organizers of all sizes in Chicago count on’s on-demand transportation model.

Our team of booking specialists have an abundance of experience at coordinating safe and reliable transportation for conferences, and can assist with last-minute changes to your itinerary, schedule, and much more.

Contact our booking team with your trip details, including departure dates, group size, and desired amenities as early as possible to secure the lowest possible charter bus rental and shuttle bus rental prices. Additionally, our Chicago charter bus rentals can be custom wrapped, prominently displaying your company’s logo while on the road.

While we hope to have addressed all your inquiries about conference charter bus rentals in Chicago, be sure to contact our customer care team with any questions. will work closely with you to find the perfect conference charter bus rental taking into account your budget, specific transportation needs, and desired amenities and onboard technology. Book your conference Chicago charter bus rental today!