The Ultimate How-To Guide to Renting a Minibus

Coordinating transportation for 20 people can be tricky, especially if it is your first time. Minibus rentals eliminate the hassle of group transportation, accommodating up to 21 passengers at a time safely and reliably. Purpose-built for economy and efficiency, minibus rentals offer a cost-effective method of transportation, without compromising on comfort. 

Whether you are organizing a nearby corporate event, or need a charter bus rental for a K-12 field trip, renting a minibus ensures your group reaches their destination seamlessly. While standard minibus rentals come with limited amenities, which helps keep costs streamlined, these charter bus rentals can be equipped with extras such as air conditioning, DVD/TV audiovisual equipment, and power outlets. 

This guide will ultimately equip you with everything you need to know to rent a minibus, from minibus rental prices, amenities, popular minibus rental uses, as well as factors to consider when renting a minibus.

What is a Minibus Rental? 

Minibus rentals are typically used to transport smaller groups of people over shorter distances. These charter bus rentals are particularly suited for navigating through busier, urban environments given their compact size and fuel efficiency, shuttling up to 21 passengers at a time. In fact, minibus rentals are often used for recurring shuttle services, be it to and from remote workplaces, between construction sites, or for conferences
Minibus rentals ultimately offer the perfect in-between sprinter vans and full-sized coach bus rentals, transporting passengers from point A to B with ease. Get in touch with’s award-winning booking specialists and rent a minibus for all your transportation needs today.

Minibus rental Amenities, Services, and Onboard Technology 

Minibus rentals are ultimately designed to keep costs low and come equipped with a standard set of amenities and onboard technology. That being said, you can always customize your charter bus rental according to your unique transportation needs when renting a minibus with 

Air conditioning 

Air conditioning is a crucial amenity in minibus rentals, guaranteeing passenger comfort throughout the journey, especially in the warmer summer months. All of’s minibus rentals can be outfitted with vehicle-wide air conditioning, ensuring your group reaches its destination refreshed and relaxed. Get in touch with our customer care team when renting a minibus to customize your charter bus rental. 

Reclining Seats 

Equipped with spacious, cushioned bench seats, minibus rentals offer travellers a comfortable, yet cost-effective method of transportation. Passengers can find their preferred angle for comfort, supporting their back and legs, all-while reducing fatigue on extended rides. This feature adds an extra layer of convenience, making minibus rentals particularly popular options for groups and trip types of all sizes. 

Baggage Storage

Despite the limited storage available on minibus rentals, with a little creativity, some seating can easily be repurposed to store all your personal belongings. Just keep in mind that that means that there will be less seating space for travellers. Ultimately, renting a minibus is ideal for trips over shorter distances with little baggage. If you’re in need of more space, you can always consider our versatile mini coach bus rentals or coach bus rentals, featuring a dedicated undercarriage storage space. 

Experienced Driver

All of’s minibus rentals come with a fully-vetted and experienced driver, ensuring your group reaches their destination safely, reliably, and on time. Our trusted network of drivers have a wealth of knowledge of local traffic and congestion, guaranteeing a seamless minibus rental experience. Whether it’s a family vacation, a corporate event, or a school excursion, having a skilled driver behind the wheel offers some much-needed peace of mind. Passengers can, in turn, sit back, relax, and enjoy the ride! 

Popular Minibus Rental Uses 

Minibus rentals can be used for a number of different trip types, from corporate and private events to sport team and field trip transportation. Minibus rentals ultimately represent the most cost-effective option when travelling over shorter distances, without compromising on comfort or space. 

Corporate Shuttles

Minibus rentals are perfectly suited for corporate shuttles, transporting up to 21 passengers at a time with the minimum of fuss. Whether you are hosting a trade show, are in need of a recurring shuttle service between a convenient pickup and drop-off location, or are heading to a conference, the versatile minibus rental accommodates. 

Coming equipped with a standard set of amenities, renting a minibus helps keep costs streamlined, ensuring all passengers reach their destination safely, reliably, and on time. Our fully-vetted and experienced driver will worry about traffic and congestion so you don’t have to. Rent a minibus ahead of your next corporate event and enjoy seamless transportation! 

colleagues gathered by minibus rental at a corporate event

Private Events

Renting a minibus for a range of private events can be a smart choice, especially when the guest list does not exceed 21 passengers. Put simply, minibus rentals are well-suited for private events as they offer a cozy and communal atmosphere, perfect for fostering connections among guests. 

While ideal for shorter distances such as local outings or nearby venues, minibus rentals can also efficiently transport attendees to various private events, such as conferences and trade shows. Get in touch with with all your transportation needs and our team will tailor a minibus rental to your event! 

Private event guest toasting for a celebration after arriving to the party in their minibus rental.

Sports Teams

When sports teams are in need of safe and reliable transportation, they rely on’s convenient and affordable minibus rentals. Perfect for smaller sports teams with minimal equipment, minibus rentals are particularly useful for transporting players and coaches to and from nearby practices and games. 

Repurpose seats at the front or back of the minibus rental for extra storage space for any equipment your team might need. Our fully-vetted and experienced driver will ultimately ensure your team arrives at gameday safely, well-rested, and ready to play. Rent a minibus for your sports team today!

Winning sports team reach their match in a minibus rental.

Field Trips

Safety and comfort is of paramount importance when planning a K-12 field trip, and that’s where minibus rentals come in. Minibus rentals are a great way to transport students of all ages to and from field trips, consolidating an entire classroom within one compact and affordable charter bus rental. 

students exploring after getting off a a minibus


Minibus rentals provide a cost-effective and fuel-efficient method of transportation for tour operators, shuttling up to 21 passengers at a time. These charter bus rentals are ideal for multi-destination tours, navigating through busier, urban environments with ease due to their compact build. 

Renting a minibus ultimately enhances the overall tour experience for all your passengers, allowing them to sit back, relax, and enjoy the scenery. Whether you need a one-off minibus rental, or are in the market for a recurring tour shuttle bus rental,’s flexible, on-demand transportation model is here to help.

tourists exploring a new city after getting off their minibus rental


Minibus rentals have also emerged as increasingly popular options for wedding parties such as bridal showers, as well as bachelor and bachelorette parties. Ultimately, this versatile charter bus rental ensures the party keeps going on the road, with our fully-vetted driver navigating through traffic and busy streets. 

Minibus rentals are particularly ideal for smaller, more intimate wedding groups and can be fully customized to match the theme of your event. Simply get in touch with our customer care team to customize your minibus rental and plan your dream wedding! 

Factors to Consider when Renting a Minibus 

Before renting a minibus, there are a number of factors to consider. From group size and distance travelled to desired amenities and budget, a number of considerations can ultimately influence minibus rental prices. 

Group Size

Minibus rentals generally cater to groups of up to 21 passengers, striking a balance between spaciousness and cost-efficiency. For smaller groups, opting for a sprinter van rental can be more economical and practical, preventing excessive empty seats. Conversely, if your group surpasses the minibus rental capacity, coach bus rentals or mini-coach bus rentals become an option.

These charter bus rentals provide ample seating and amenities, ensuring everyone travels comfortably. Thus, getting an accurate headcount of your group before renting a minibus ensures you secure the right-sized vehicle, streamlining costs. Alternatively, gives you the ability to secure multiple minibus rentals at a time, notably for shuttle services. 

Distance Travelled

Before renting a minibus, it is crucial to consider the distance you will be travelling. In fact, the driver’s on-duty time and overall drive time is what has the most significant impact on minibus rental prices. Minibus rentals are ultimately suited for trips over shorter distances, offering cost-efficiency and convenience at every turn. 

However, if your journey involves longer distances, it is advisable to opt for a coach bus rental or mini coach bus rental. These charter bus rentals are designed for extended travel, providing a more spacious interior and additional amenities. Be sure to consult our Quick Guide to Choosing a Bus Type or get in touch with our award-winning booking specialist to rent a minibus for all your transportation needs. 

Desired Amenities

Minibus rentals, much like school bus rentals, have been carefully designed with limited amenities to keep costs streamlined. As such, it is recommended to consider exactly how you intend on using the minibus rental before confirming your booking. Minibus rentals can be outfitted with optional amenities such as vehicle-wide air conditioning, audiovisual equipment, and power outlets, in addition to their standard baggage storage. 

If your group needs significant storage space for personal belongings, equipment, or musical instruments, consider our coach bus rentals that come equipped with a dedicated undercarriage storage. 


Minibus rentals offer a cost-effective solution for group travel, often presenting a more economical choice compared to larger charter bus rental. However, it is nonetheless essential to establish a budget beforehand and stick to it. Minibus rentals come in various sizes and configurations, so selecting one that aligns with your financial plan is crucial. 

Balancing your budget with your specific travel needs is key to securing a minibus rental that not only comfortably accommodates your group but also keeps expenses in check, making for a financially sound and satisfying journey.

Minibus Rental Models currently offers one type of minibus rental, the Ford E450. Before renting a minibus, it is always recommended to familiarize yourself with the charter bus rental, including available amenities and the trips it is best suited for.

Ford E450

minibus charter rental ford e450

The Ford E450 is a compact, yet spacious, minibus rental model designed for comfort and convenience. Today, this minibus rental is among the most popular on the market. Seating up to 24 passengers at a time, this minibus rental is ideal for transporting groups over shorter distances and can be outfitted with a range of optional amenities. 

From vehicle-wide air conditioning and audiovisual equipment to baggage storage, get in touch with our award-winning booking specialists when renting a minibus. Our Ford E450 minibus rental comes with a fully-vetted and experienced driver behind the wheel, ensuring a seamless charter bus rental experience. 

Rent a minibus rental for your next trip 

In sum, renting a minibus offers trip organizers a number of benefits, consolidating your entire group within one compact and affordable charter bus rental. Whether you are heading to a nearby tailgate, or are in need of safe and reliable transportation for your student group, minibus rentals have you covered, keeping costs streamlined every step of the way.’s on-demand transportation model ultimately connects with you with right-sized minibus rental, simplifying group transportation. Simply input all your trip parameters, including travel dates, distance travelled, group size, and desired amenities, into our easy-to-use online booking system and a detailed minibus rental price will be generated in less than two minutes. 

With by your side, you have access to over 3,300 trusted, local bus suppliers, helping you find the best available minibus rental price. Better yet, you can always take advantage of our Book Now, Pay Later policy, giving you the ability to defer the payment of your minibus rental up until 21 days before your departure date. Rent a minibus with and eliminate the hassle of group transportation!

Frequently Asked Questions

We hope we answered all of your questions, but in case we didn't, here are some frequently asked questions that will streamline your minibus rental experience and ensure you don’t encounter any surprises along the way.

Is there a lot of storage on a minibus?

The minibus was designed to keep costs low and with efficiency in mind. As a result, storage is limited on a minibus, but as mentioned earlier, seating at the front or back of the vehicle can always be used to store your baggage. If your group will be travelling with lots of luggages and personal equipment, you might want to consider upgrading to a bus with more storage, including the mini-coach bus. The latter vehicle comes equipped with overhead and underhead carriage compartments and can accommodate anything your group might want to bring along.

Are minibuses comfortable?

Minibuses have established themselves as one of the most compact, yet comfortable methods of transportation for travelling shorter distances. These vehicles were purposefully built with convenience in mind and come equipped with large, cushioned bench seats to ensure your group gets to where it needs to be comfortably and reliably. Minibus rentals are spacious and come with ample legroom and are a great way to keep your group together. Deciding on amenities is one of the most important steps when renting a bus. If your group is looking for more comforts, the mini-coach charter bus designed with top-of-the-line seating, or even the full-sized deluxe coach with onboard restrooms, could be the right choice.

When should I charter a minibus rental?

Charter a minibus as early as possible! As is the case with every bus rental, recommends the earlier you can book your minibus the better. This will ensure availability on your dates and help you find the best rate possible. We recommend that you rent a minibus between six and nine months in advance, especially if you are planning on travelling during peak season as minibus rental prices go up. Our award-winning customer service team can even help with last-minute bookings, however, the closer you get to your departure date, the harder it will likely be to secure your vehicle. Getting an accurate headcount and agreeing on desired amenities is typically a good place to start when planning a trip before securing the financing from your group. You can always use our book now, pay later option to reserve your quoted price but defer the final payment up to 21 days before your trip.

What are the benefits of renting a minibus?

The minibus comes equipped with the bare essentials of bus rentals and is completely streamlined, forgoing unnecessary features and offering travellers a cost-effective and convenient bus rental. Minibus rentals are ideal for transporting groups of 20 people over shorter distances, ensuring the entire group stays together. These vehicles are extremely compact and are easier to maneuver and park in crowded spaces compared to larger buses.

Can you rent a minibus without a driver? does not offer minibus rentals without a driver as a special driver’s license is required to drive this vehicle. Our team of fully-vetted and experienced drivers will ensure your group makes it to their destination safely and on time.

Safe and easy minibus rentals

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