How-To Guide Renting A Coach Bus

Luxurious, comfortable, affordable, a coach bus rental is everything you need in a charter bus rental. Accommodating up to 55 passengers at a time, coach bus rentals are the most popular for large groups of people looking to travel over longer distances. But how exactly do you rent a coach bus?

Coach bus rentals separate themselves from other charter bus rentals, providing a range of onboard luxuries and technology, including but not limited to, hi-speed WIFI, an onboard restroom, power outlets, audiovisual equipment, and more. Whether you are organizing an out-of-town corporate retreat, or simply need a coach bus rental for a tournament, these versatile charter bus rentals offer a safe and reliable method of transportation.

This guide will ultimately equip you with all the information you’ll need to know when renting a coach bus. From popular coach bus rental uses to coach bus rental amenities and coach bus rental prices, has you covered.

What is a Coach Bus Rental?

The coach bus rental, also known as the ‘motor coach’, is the ideal solution for group travel, offering a luxurious charter bus rental option. Coach bus rentals epitomize comfort, modernity, and convenience on the road, and come equipped with a spacious interior and a number of amenities. In fact, the coach bus rental is the only charter bus rental available with an onboard restroom, eliminating the need for multiple pit-stops.

Accommodating between 50 to 60 passengers, renting a coach bus simplifies group transportation, consolidating the entire travelling party within one compact, affordable, yet luxurious vehicle. Better yet, all of’s coach bus rentals also come with a fully-vetted and experienced driver, ensuring you reach your destination safely, reliably, and on time.

Coach Bus Rental Amenities and Onboard Technology

Coach bus rentals are without a doubt the most luxurious of bus rental options, offering a plethora of modern amenities other buses simply do not. Here is what you can expect when renting a coach bus with

Air conditioning 

Air conditioning is a vital amenity in coach bus rentals, ensuring passenger comfort en route to your destination – particularly during the summer months. This feature is essential for longer trips, promoting a relaxed and enjoyable travel experience. All of’s coach bus rentals come equipped with vehicle-wide air conditioning, making them ideal for transporting larger groups of passengers over longer distances. 

Onboard Restroom 

Did you know that the coach bus rental is the only charter bus rental available with an onboard restroom? This amenity is indispensable over longer distances, eliminating the need to make multiple pit-stops for bathroom breaks. Remember, the more stops you make, the higher the overall coach bus rental price and coach bus rental cost will be. The availability of an onboard restroom is particularly important when travelling in areas with limited pit-stop options. 

Optional Hi-Speed WIFI 

The addition of hi-speed WIFI is an optional amenity in coach bus rental and is yet another great way to ensure your group’s comfort and productivity while on the road. Whether you need to answer an email, remain active in a family group chat, or simply want to stream your favourite movies or TV shows, hi-speed WIFI makes the ride more enjoyable and efficient – especially if you’re heading out of town. 

Power Outlets 

Keep all your favourite devices, including laptops, phones, and tablets, fully charged and connected with convenient power outlets. The addition of power outlets ensures all passengers remain connected, productive, and entertained throughout the entire journey. This optional amenity is particularly ideal for corporate trips, city-wide tours, and field trips.  

Dedicated Undercarriage Storage Space

Do you travel heavy, or at least, want the option to? Fret not, our coach bus rentals have you covered. In fact, all coach bus rentals come equipped with a dedicated undercarriage storage space, ideal for safely storing personal belongings, luggage, equipment, and anything else you might want to bring with you on the road. This feature makes coach bus rentals particularly ideal for sports teams heading to an out-of-town tournament with all their equipment. 

GPS Tracking 

GPS tracking in coach bus rentals is a crucial safety and navigation feature. Put simply, it provides real-time location data, ensuring accurate route planning and monitoring. This amenity ultimately enhances safety, helps our drivers navigate unfamiliar areas, and enables prompt responses in emergencies. Get in touch with our award-winning booking specialists when renting a coach bus and inquire about GPS tracking! 

Luxurious Seating 

Featuring spacious leather bucket seats, coach bus rentals embody modern luxury on the road, getting your group to their destination in complete comfort. Our coach bus rentals all come equipped with comfortable, reclining seats, ensuring you can kick back, relax, and enjoy the ride. Ultimately, this amenity guarantees passengers reach their destination well-rested and ready to explore.

Popular Coach Bus Rental Uses

Coach bus rentals can be used for a number of different trip types, offering event organizers the flexibility they need on the road. From corporate shuttles and student groups to sports teams and city-wide tours, this versatile charter bus rental can be outfitted for all your transportation needs. 

Corporate Shuttles 

Coach bus rentals have emerged as increasingly popular options for corporate shuttles, transporting staff and VIP out-of-town guests from convenient pickup locations to work or conference venues. Coming equipped with hi-speed WIFI and power outlets, coach bus rentals can essentially be transformed into an impromptu ‘office-on-wheels’, ensuring your staff’s connectivity and productivity. 

Whether you need a recurring employee shuttle service, or simply need a coach bus rental for a one-off trade show,’s on-demand transportation model has you covered, getting your employees to their destination safely and reliably – wherever they may be heading. Rent a coach bus ahead of your next corporate outing! 

Student Groups 

Student groups of all ages turn to coach bus rentals for all their transportation needs, consolidating their entire class within one compact and affordable charter bus rental. has an abundance of experience at coordinating safe and reliable transportation for university and college students, be it for a hackathon, model UN, and out-of-town case competition, or for a social event such as a sorority or fraternity social.

Renting a coach bus ultimately guarantees your student group arrives at their destination safely and on time, and can be outfitted with a range of onboard technology and amenities for additional comfort. 

Field Trips

Coach bus rentals offer K-12 field trip organizers the ability to monitor their entire classroom from the convenience of a charter bus rental, getting an accurate headcount in merely minutes. Coach bus rentals are typically used for field trips over longer distances, and can accommodate multiple classrooms at a time, seating up to 55 students, teachers, and chaperones with the minimum of fuss. 

Featuring GPS tracking and a fully-vetted and experienced driver, safety is top of mind with coach bus rentals. Rent a coach bus ahead of your next educational field trip and enjoy seamless transportation! 

Sports Teams

Coach bus rentals are beloved by sports teams of all sizes, safely transporting up to 55 athletes and coaches along with their equipment with ease. All coach bus rentals come outfitted with a dedicated undercarriage storage, perfect for storing all personal belongings and equipment ahead of tournaments, or away games. 

This versatile charter bus rental also comes equipped with spacious, leather bucket seats, ensuring your players arrive on gameday well-rested and ready to play. It is always recommended to rent a coach bus as soon as you receive your schedule, receiving the best possible coach bus rental price. 


Renting a coach bus is a great way to simplify group transportation for tours, whether you are going from city to city, or are simply looking to visit a host of must-see attractions efficiently. Coach bus rentals can be equipped with a range of modern comforts and luxuries, ensuring a seamless tour bus rental. From air conditioning and an onboard bathroom to power outlets and hi-speed WIFI, renting a coach bus rental is a surefire way to deliver a five star experience to all your guests. 

Private Events

Event organizers of all sizes rely on coach bus rentals to get their guests to their destination safely, reliably, and on time. Coach bus rentals separate themselves from their counterparts, epitomizing modern luxury on the road, getting your group to their destination in comfort and in style. 

Whether you are hosting an exclusive product launch, a charity event, or are heading to a retreat or trade show, renting a coach bus increases event participation, safely transporting up to 55 passengers at a time. Best of all, our fully-vetted and experienced driver will be there to greet your guests at the end of the event before bringing them back home! 


Wedding parties are about a lot more than just the star couple. From bridesmaids and groomsmen to parents, flower kids, and ring bearers, transportation plays a crucial role – especially in destination weddings. Coach bus rentals ultimately ensure everyone arrives back at their hotels without getting behind the wheel, accommodating up to 55 passengers at a time. can also coordinate simultaneous wedding shuttle services for larger groups. Simply set up convenient pickup and drop-off locations, and a designated driver will be there. Rent a coach bus for wedding events of all sizes, be it bridal showers, bachelorette parties, or for the special day itself! 

Factors to Consider when Renting a Coach Bus

There are a number of factors to consider before renting a coach bus. After all, your trip type, group size, and desired amenities can all impact coach bus rental prices. Keep reading for more information on how to rent a coach bus. 

Group Size

Determining your group size is typically the first step when renting a coach bus rental. In fact, it is recommended that you get an accurate headcount of the travelling group as early as possible. Coach bus rentals are designed to accommodate up to 55 passengers at a time, and should be filled to capacity. 

After all, different charter bus rentals are best suited for different group sizes. Our minibus and mini coach bus rental, for example, can comfortably seat up to 21 and 31 passengers respectively, while our cost-effective school bus rentals accommodate up to 47 passengers over shorter distances. For smaller groups of eight to 15 passengers, there are also our sprinter van rentals! Be sure to keep your group size in mind when looking to rent a coach bus. 

Distance Travelled

Coach bus rentals are ultimately suited for long-distance travel, and should be used as such. Typically, whenever a trip exceeds the three-hour mark, a coach bus rental is recommended. Coming equipped with an onboard restroom, luxurious seating, and a slew of onboard amenities, coach bus rentals have everything you need to reach your destination safely and comfortably. Consult our quick guide to choosing a bus type, or get in touch with our award-winning booking specialists before renting a coach bus.

Desired Amenities

Contrary to popular belief, adding amenities to your bus rental will not have a significant impact on the final coach bus rental price and coach bus rental cost. In fact, the driving time and the driver’s on-duty time are what have the most significant impact on coach bus rental prices. That is, the amount of time spent on the road and in-between pit-stops. 

As a result, feel free to customize your coach bus rental with your preferred selection of amenities, ranging from vehicle-wide air conditioning, hi-speed WIFI, power outlets, audiovisual equipment, and more. Get in touch to rent a coach bus today! 


Budget is yet another factor to consider when renting a coach bus. Coach bus rentals prices, on average, fluctuate between $600 and $1,200 per day, depending on a number of factors. Establishing a realistic budget upfront helps you narrow down your options, ensuring you select a coach bus rental that aligns with your financial constraints while meeting your group’s transportation needs and preferences. 

For more information on coach bus rental prices and coach bus rental costs, be sure to check out our comprehensive Coach Bus Rental Pricing Guide

Coach Bus Rental Models currently offers four different coach bus rental models, including the Prevost H3-45, the Van Hool, the MCI J4500, and the Prevost H3-41. Ultimately, each coach bus rental comes with its own unique set of amenities and features.

Prevost H3-45

Looking for the ultimate charter bus rental for long-distance travel? Look no further than the Prevost H3-45 coach bus rental. Seating up to 56 passengers at a time, this charter bus rental comes equipped with a vast selection of amenities, including, vehicle-wide air conditioning, reclining seats, an onboard bathroom, optional hi-speed WIFI, and power outlets, to name a few. 

Be sure to get in touch with our award-winning booking specialists to customize your coach bus rental according to your unique transportation needs. Whether you want to dive into a movie, get some work done, or stay connected with friends and family, our customer care team is here to assist. It should come as no surprise that, today, the Prevost H3-45 is one of the most popular coach bus rentals on the market! 

Van Hool

The Van Hool is yet another option to consider when renting a coach bus, offering many of the same amenities and modern comforts as the other models. Known for being a spacious and comfortable coach bus, this deluxe charter bus rental accommodates up to 55 passengers at a time. 

Common amenities found on the Van Hool coach bus rental include, reclining seats, A/C, outlets, an onboard restroom, and of course, a fully-vetted and experienced driver. You can always get in touch with for optional amenities such as hi-speed WIFI, audiovisual equipment and power outlets. 

MCI J4500

The MCI J4500 has established itself as a safe and reliable method of transportation for larger groups of people, transporting up to 54 passengers at a time. In fact, it is the best-selling MCI model of its kind. Today, the MCI J4500 is among the most commonly found coach bus rentals found on the road in the United States and Canada. 

This luxury coach bus rental comes outfitted with an onboard restroom, electrical outlets, and reclining seats, as well as ample storage space and an experienced driver. Simply put, the MCI J4500 guarantees a seamless experience, helping your group remain productive and connected en route to their destination. 

Prevost H3-41

Last but certainly not least, the Prevost H3-41 is arguably the most unique coach bus rental available from our versatile fleet of charter bus rentals. This vehicle is noticeably shorter than your traditional coach bus at 41 feet, but can still comfortably seat up to 56 passengers with ease and store all personal belongings and luggage with the minimum of fuss. 

Much like all coach bus rentals, the Prevost H3-41 comes equipped with a standard set of amenities, including, an onboard bathroom, air conditioning, reclining seats, a fully-vetted driver, and optional hi-speed WIFI and power outlets. Rent a coach bus for your group and enjoy the benefits of luxury motor coach travel! 

Rent a coach bus rental for your next trip 

In short, coach bus rentals are undoubtedly the most luxurious charter bus rental option, especially if you’re travelling over longer distances. Their spacious interiors, comfortable seating, and ample amenities make them ideal for extended trips, ensuring you reach your destination safely, reliably, and well-rested.

Renting a coach bus for your next trip has never been easier thanks to’s on-demand transportation model and easy-to-use online booking system. Simply input your trip parameters, including travel dates, distance travelled, and group size, into our online system, and a detailed quote will be generated in less than two minutes. 

With by your side, you gain immediate access to 3,300 trusted local bus suppliers, connecting you with affordably-priced coach bus rentals – wherever you may be heading across North America. Be sure to take full advantage of our Book Now, Pay Later policy, giving you the ability to defer the full payment of your coach bus rental up until 21 days before your departure. Rent a coach bus with today and eliminate the hassle of group transportation! 

Frequently Asked Questions

We hope we answered all of your questions, but in case we didn't, here are some frequently asked questions that will streamline your coach bus rental experience and ensure you don’t encounter any surprises along the way.

What kind of trips is a coach bus used for?

Coach buses are perfectly suited for longer trips, but are equally capable of being rented for shorter distances as well if your group desires additional amenities. Typically, these vehicles are rented for trips longer than three hours, including tournaments for sports teams and are extremely popular among student and corporate groups. The optional hi-speed WIFI and power outlets are great luxuries to have on the road, offering these groups the ability to stay connected and productive. However, your group size will ultimately determine if the coach bus is for you as you don’t want to spend a part of your budget on seating that you will not use. While extra seating is typically recommended, try and maximize the coach bus’s capacity as much as possible.

What are the benefits of renting a coach bus?

Coach buses are the most luxurious vehicle offered at, offering your group complete comfort while travelling longer distances. The coach bus is the only vehicle that comes equipped with an onboard restroom, helping you reduce unnecessary stops and your driver’s on-duty time. Drive and on-duty time has the most significant impact on your coach bus rental cost, and includes the total time the driver is working. Long distance travel can be exhausting, but a coach bus’ list of amenities ensure you get to your destination refreshed and well-rested.

Are coach buses comfortable?

Absolutely! The coach bus is arguably the most comfortable bus rental option available on the market and can be customized with a plethora of amenities that are not offered in other vehicle types. In addition to a standard set of amenities, including air conditioning, WIFI, and an onboard restroom, the coach bus comes equipped with reclining seats and significant storage space. Remember, adding additional amenities will not drive the final price of your coach bus rental by much. If you are travelling longer distances, simply input all your desired luxuries in our booking tool and get a better idea of what your estimate will look like. It’s cheaper than you think!

How much does it cost to rent a coach bus?

The average coach bus rental cost ranges between 600$ and 1200$ per day, but will fluctuate depending on your trip parameters. Factors that might affect your coach bus rental cost are distance travelled, fuel prices, local availability, and the driver’s total on-duty time. It goes without saying that it is in your best interest to book your coach bus rental outside of peak season.

Any tips for transporting students? understands that safety and reliability comes first when transporting minors. Before any field trip, make sure you collect all permission slips from students. We typically recommend having two chaperones for every bus, ensuring they can easily scan the group at a moment’s glance. A school bus provides teachers the unique advantage of being able to easily monitor the entire group. Our Ultimate Guide to Bus Rentals provides more information on organizing group transportation for students.

The off-season for coach bus rentals typically falls in the ‘lazier’ months of summer from July to August, or in the middle of winter. If your trip is during peak season, it is recommended to book as early as possible, between six to nine months in advance.

How much storage space does a coach bus have?

Coach buses have the most storage space available from any bus rental option, making them a convenient option for groups travelling with many luggages and personal belongings. Sports teams and corporate groups love coach bus rentals, offering them the option to leave nothing behind. The coach bus has large compartments in the undercarriage of the bus, and in some cases, overhead storage onboard is included.


Pro tip: Store your baggage as neatly as possible in the undercarriage before hitting the road. It may sound simple, but could save your group a lot of time, and by consequence, money.

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